Community Partners

Administrative Assistant

• Provide high-level administrative and operational support to intermediary project activities
• Support the design and implementation of regranting and capacity-building programs
• Perform administrative duties supporting contract deliverables
• Manage project calendars, schedule meetings, draft agendas and minutes, and maintain action logs
• Compile, format, and file workplans, reports, timelines, and other documents
• Assist with third-party administrator documentation and invoice processing
• Create and update online application and reporting forms; track submissions and generate reports
• Track project timelines, milestones, due dates, and third-party administrator deliverables
• Manage Zoom and other digital platforms for meetings and trainings
• Communicate with participants and grantees; maintain relevant files and databases
• Coordinate virtual and in-person meetings, convenings, workshops, trainings, and events
• Liaise with intermediary staff and other departments to gather information and process payments
• Travel locally to work-related events and support event logistics and participant needs
• Provide additional contract implementation and general administrative support as assigned

Part-Time Contract Senior Administrative Assistant, Intermediary Services

Program Manager

• Drive initiatives from conception to completion and manage and execute day-to-day project operations
• Ensure alignment with funder goals, manage risks, and deliver results on time and within budget
• Develop and oversee workplans, execute key tasks, and drive project teams toward client goals and deliverables
• Collaborate with senior intermediary leadership, contract evaluators, subject-matter consultants, administrative assistants, and internal stakeholders
• Design, manage, and implement logistics for program operations, grantmaking, and events using platforms such as Submittable and Zoom
• Create and maintain project plans, roadmaps, timelines, and milestones
• Co-design grant guidelines, application materials, FAQs, and budgets
• Plan and staff office hours, technical assistance, and grant application support
• Plan content and oversee logistics and agenda planning for peer-learning gatherings, trainings, and conferences
• Monitor project progress and identify risks and roadblocks
• Share progress updates and reports with senior leadership and stakeholders
• Ensure deliverables meet quality standards and provide information for invoicing and reporting
• Develop, document, facilitate, and deliver training and workshop curriculum with program and grant administration staff and/or subcontractors
• Facilitate peer-learning opportunities
• Perform other duties as assigned

Part-Time Contract Senior Administrative Assistant, Intermediary Services

Part-Time Contract Program Manager – Intermediary Services