Ellis Porter - The Immigration Attorneys

Accounting Manager

• Prepare, review, edit, finalize, and distribute client invoices
• Handle electronic billing through client portals and LEDES formats
• Develop and maintain client relationships regarding client-specific billing guidelines, submission requirements, and invoicing processes
• Ensure timely and accurate invoice submission according to client deadlines and billing requirements
• Review billing information for accuracy and compliance
• Research and resolve billing discrepancies, invoice rejections, and client billing inquiries
• Partner with attorneys, legal assistants, and other stakeholders to facilitate accurate and timely billing
• Manage collections activities for assigned clients
• Follow up proactively on outstanding balances, payment commitments, and past-due invoices
• Communicate directly with clients regarding invoice status, payment inquiries, billing disputes, and collection matters
• Identify and resolve issues contributing to delayed payments
• Escalate high-risk or non-responsive accounts as appropriate
• Conduct regular accounts receivable review meetings with attorneys to discuss aging balances, collection strategies, and action items
• Maintain detailed records of collection activity, client communications, payment commitments, and account status
• Build and maintain professional client relationships while navigating sensitive conversations related to outstanding balances and payment terms
• Assist with other projects as assigned by management
• Develop knowledge of industry-specific terminology and processes unique to Immigration Legal Services
• Help strengthen processes supporting a positive client experience and Ellis Porter’s financial performance

Accounting Analyst

Accounts Receivable

• Prepare, review, edit, finalize, and distribute client invoices, including electronic billing through client portals and LEDES formats
• Ensure invoices are accurate, complete, and submitted on time according to client billing guidelines, deadlines, and invoicing requirements
• Respond to routine billing inquiries
• Support resolution of invoice discrepancies, rejections, and submission issues by coordinating with clients, attorneys, legal assistants, and internal stakeholders
• Monitor accounts receivable aging for assigned clients
• Follow up on outstanding balances, payment commitments, invoice status, and past-due accounts
• Maintain accurate records of billing activity, client communications, collection efforts, payment commitments, and account status
• Identify and escalate complex, high-risk, disputed, or non-responsive accounts
• Participate in accounts receivable review meetings with attorneys by preparing account information, documenting action items, and completing assigned follow-up
• Build and maintain professional client relationships
• Communicate tactfully and discreetly about sensitive payment matters related to outstanding balances and payment terms
• Assist with other projects as assigned by management

Accounting Analyst

Accounts Receivable Coordinator