Facilities Maintenance

Project Manager

• Provide administrative and operational support to Project Managers and field teams
• Prepare, organize, and maintain contracts, submittals, RFIs, change orders, and other project documentation
• Track project schedules and milestones and flag potential delays
• Assist with project budgets, invoices, and cost tracking reports
• Coordinate communication among clients, subcontractors, vendors, and internal teams
• Schedule and coordinate meetings, site visits, and inspections
• Distribute meeting notes, action items, and project updates
• Assist with procurement of materials, equipment, and subcontractor services
• Track purchase orders and delivery schedules
• Maintain vendor and subcontractor contact and compliance records
• Coordinate labor forces and skilled trades to assign appropriate resources
• Prepare, review, and track insurance certificates and compliance documentation
• Maintain project files, drawings, and permits in company systems
• Prepare status reports and dashboards for internal and client reviews
• Support project closeout, including punch list tracking and final documentation
• Perform occasional site visits and local travel

Associate Project Manager

• Plan, execute, and manage the financial performance of assigned facilities maintenance and construction projects from award through closeout
• Develop and maintain project schedules, budgets, and staffing plans
• Oversee project execution in accordance with contract requirements and quality standards
• Identify, manage, and escalate project risks
• Track costs, forecast budgets, analyze variances, and maintain margin sustainability
• Prepare and process change orders, pay applications, and invoices
• Review subcontractor and vendor contracts and invoices
• Serve as the primary client contact throughout the project lifecycle
• Lead project meetings and provide status updates to clients and leadership
• Manage client expectations and resolve escalated issues
• Develop and track project-specific KPIs with clients
• Direct and coordinate Construction Managers, Project Coordinators, and subcontractors
• Partner with Estimating on project handoff and scope clarification
• Support hiring, onboarding, and performance management of project staff
• Mentor and train Project Coordinators and new hires
• Ensure compliance with contracts, permits, and regulatory requirements
• Maintain project documentation, including contracts, submittals, and closeout records
• Support risk management and insurance/bonding requirements
• Perform due diligence with local municipalities and coordinate with permit expeditors
• Manage qualifying and vetting of subcontractor proposals and project bids
• Directly supervise Project Coordinators and Construction Managers and provide work direction to subcontractors
• Split time between an indoor office and active construction/maintenance sites