Guardians of Honor, LLC

Outreach Coordinator

• Develop and lead an outreach strategy aligned with application cycles, research opportunities, academic schedules, and Government-approved priorities
• Build and maintain relationships with faculty, administrators, research offices, career-services personnel, military science departments, and ROTC contacts
• Recruit eligible cadets and faculty identified by the Government and accurately explain participation criteria
• Draft targeted email campaigns, flyers, presentations, website announcements, FAQs, and other outreach materials
• Communicate research areas, opportunity benefits, application instructions, deadlines, and participant expectations
• Conduct approved information sessions, campus outreach, and follow-up communications
• Coordinate with the Program Coordinator to address applicant questions and support complete submissions
• Maintain institutional contact and outreach activity records, response metrics, and application referral information
• Analyze outreach reach, engagement, application completion, eligibility, and research alignment
• Support Applicant Analysis Report and annual reporting by documenting recruitment results, participation, gaps, lessons learned, and recommended actions
• Coordinate invitations, marketing, agendas, speaker communications, registration outreach, and attendee reminders for events and webinars
• Coordinate public-facing content with the Website and Database Specialist while maintaining messaging accuracy, accessibility, and privacy
• Report to the Program Manager and Program Director

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Program Coordinator

• Support day-to-day execution of a military Faculty Fellowship Program and Research Apprentice Program
• Coordinate program schedules, milestones, action items, participant records, and execution risks
• Support the Technical Management Plan, master schedule, and monthly status reporting
• Log and process applications and conduct initial completeness and eligibility screening
• Help participants align research interests and competencies with research opportunities
• Coordinate application packages and research matching information with laboratory personnel
• Prepare Applicant Analysis and Selectee Analysis Report inputs
• Draft selection, non-selection, and appointment correspondence after Government approval
• Track acceptances, declinations, and coordinated start dates
• Collect and review onboarding and access documentation and coordinate with security personnel
• Coordinate biweekly stipend inputs and reconcile participant records
• Support housing, relocation, travel, and local transportation arrangements
• Maintain participant and mentor communications across host sites and resolve routine issues
• Support symposia and event planning, registration, agendas, speaker materials, posters, travel documentation, surveys, webinars, and event execution
• Compile monthly status reports, event summaries, annual program results, lessons learned, and transition records
• Safeguard PII, CUI, and sensitive program information
• Report to the Program Manager and Program Director

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Data Specialist

• Develop and maintain the program website with descriptions, technical areas of interest, opportunities, contact information, and application dates
• Build and administer electronic application forms, applicant workflows, document submission functions, and event registration capabilities
• Prepare website briefings and change records for Government review and obtain approval before launches and updates
• Implement and maintain SSL/TLS certificates, role-based and least-privilege access, MFA for authorized Government evaluation users, and audit logging
• Test systems, lead test scenarios, and identify, document, and remediate issues
• Create data governance models and metadata management systems for data from multiple sources and systems
• Establish and track measures of progress and successful delivery of data management services
• Operate the contractor-hosted applicant and participant database under Government-approved cybersecurity, privacy, and data-protection requirements
• Safeguard PII, CUI, and other sensitive records
• Prepare the Database Implementation and Data Migration Plan; assess, map, cleanse, migrate, and validate historical records
• Implement, test, and document backup and recovery procedures; maintain availability and monitor technical issues
• Provide technical assistance to authorized Government users evaluating applications and troubleshoot portal access and submission problems
• Produce validated data extracts and reporting inputs for applicant and selectee analyses, outreach effectiveness, placements, events, and annual program results
• Export or upload records to Government systems when directed
• Maintain the data dictionary, database schema, source files, configuration and administrator documentation, access records, and change history
• Support accessible website content and forms
• Report to the Program Manager and Program Director

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Data & Website Specialist

Program Manager

• Guide planning and execution of initiatives connecting cadets, students, faculty, military academic institutions, and research organizations with defense-related scientific and technical opportunities
• Advise on Army and defense organizational structures, chains of command, staff coordination, military culture, and decision-making processes
• Lead program planning and execution, including management plans, staffing, schedules, performance measures, budgets, quality controls, and risk mitigation
• Serve as senior contractor point of contact for Government stakeholders
• Prepare briefings, recommendations, decision papers, and status reports; track commitments through resolution
• Develop engagement strategies for military colleges, service academies, ROTC and military science departments, defense laboratories, and research and education partners
• Translate defense research and workforce priorities into recruitment, research matching, faculty engagement, participant preparedness, and career pathway initiatives
• Oversee outreach, application processing, selection support, onboarding, participant services, website and database operations, and program evaluation
• Advise staff on military correspondence, professional protocols, institutional calendars, training obligations, access considerations, and communications
• Direct contractor personnel, assess workload, resolve cross-functional issues, and maintain accountability for deliverables
• Oversee participant stipend, travel, housing, and reimbursement coordination
• Guide research exchanges, technical symposia, campus engagements, workshops, and virtual events; evaluate results and recommend improvements
• Oversee startup, continuity, and transition planning; identify data gaps, dependencies, and schedule risks and establish corrective actions
• Ensure required reviews and approvals precede outreach releases, website changes, selection correspondence, and funded activities
• Promote secure handling of sensitive information and compliance with privacy, security, records, and client approval procedures
• Provide military and defense subject-matter input to capability development, staffing strategies, and proposal approaches
• Report to the GOH Program Director or designated executive leadership
• Supervise staff

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Open roles

Outreach Coordinator

Program Coordinator

Data & Website Specialist

Program Manager – Military Engagement Advisor