Malwarebytes

Procurement

• Manage the end-to-end procurement process, including requisition review, vendor sourcing, RFP process, contract negotiation, and purchase order management
• Partner with Accounts Payable to ensure purchase orders are created and approved promptly for applicable invoices
• Identify cost-saving opportunities and drive procurement efficiencies
• Negotiate contracts, including pricing, terms and conditions, SLAs, renewal provisions, and commercial commitments
• Partner with Legal, Finance, IT, Engineering, Research, and other departments on PR/PO creation, vendor reviews, and onboarding
• Track contract renewals and proactively manage renegotiations
• Build and maintain strong vendor relationships
• Request and gather documentation for vendor onboarding
• Ensure vendors meet security and compliance requirements
• Ensure procurement activities comply with company policies, regulatory requirements, and internal controls
• Track procurement KPIs, including savings, spend analysis, and procurement cycle times
• Support sourcing and procurement of computer subscriptions, cloud services, professional services, and operational costs

Procurement Specialist – 12 Month Fixed Term

Accounts Payable

• Process supplier invoices using AI automation software
• Ensure purchase orders are in place and complete PO matching and approval workflows before payment
• Investigate and resolve invoice discrepancies, payment exceptions, and duplicate invoices
• Prepare payment proposals and execute weekly payment runs through approved payment channels
• Perform vendor reconciliations
• Monitor AP aging and ensure timely settlement of vendor obligations
• Manage vendor records, support vendor onboarding, verify bank details, and request required documentation
• Review employee expense reimbursements and corporate credit card transactions through an AI expense management system
• Assist with audit queries
• Support month-end close by completing accounts payable reconciliations and resolving outstanding items
• Assist with accruals and reporting requirements
• Partner with Procurement, Treasury, Accounting, and business stakeholders to support procure-to-pay processes, vendor relationships, and process improvement

Procurement Specialist – 12 Month Fixed Term

Accounts Payable Specialist – 12 Month Fixed Term, Benefits