Mass Product Development

Accounts Payable

• Process invoices and purchase orders to ensure accurate and timely vendor payments
• Enter accounts payable transactions into the AP system and verify invoices according to agency policies, procedures, and Delegation of Authority requirements
• Review and approve budgets for purchase order requests submitted through Precoro, employee seminars, conferences, agency sponsorships, and business expense forms
• Process daily wire transfers and lead the weekly check run
• Generate the pre-check register and submit it to the Accounting Manager for review and approval
• Maintain required electronic supporting documentation
• Serve as a primary point of contact for vendor inquiries
• Reconcile vendor statements and resolve billing disputes and discrepancies
• Assist with account reconciliations and AP aging monitoring
• Communicate with internal departments to resolve issues and ensure timely, accurate processing
• Support monthly accounts payable close activities, including AP accrual imports, reconciliations, and reporting
• Support internal and external audits, including year-end accounts payable audits
• Gather W-9 information and assist with preparing and issuing 1099s
• Participate in accounts payable automation and process improvement initiatives
• Assist with training department staff on AP processes and procedures
• Perform other related duties as assigned

Senior Accounts Payable Coordinator

• Lead, develop, and manage Accounts Payable, Accounts Receivable, and Purchasing staff
• Provide day-to-day leadership, direction, coaching, and support
• Recruit, onboard, train, mentor, develop, and evaluate employees
• Establish expectations, provide feedback and coaching, and support team goals
• Monitor workloads, assign responsibilities, and align resources with operational demands
• Manage daily accounts payable, accounts receivable, purchasing, billing, collections, and related financial activities
• Ensure invoices, payments, purchase orders, vendor transactions, customer billings, and collections are processed accurately, efficiently, and timely
• Monitor receivable aging, collections activity, vendor payments, and operational workflows
• Resolve complex vendor, customer, and departmental issues
• Ensure compliance with policies, procedures, and internal control requirements
• Evaluate workflows, procedures, and systems and lead process improvement initiatives
• Establish and monitor performance measures for processing timelines, collections, workload management, and service delivery
• Support financial systems and technology solutions
• Support month-end and year-end activities and related reconciliations
• Assist with annual 1099 reporting and documentation
• Support interim and annual audits
• Partner with Finance leadership and department managers
• Serve as backup to the Accounting Manager, General Ledger, as needed
• Participate in Finance Department initiatives and special projects

Senior Accounts Payable Coordinator

Manager, Accounts Payable & Receivable Operations