Prosource

Title Abstractor

• Independently conduct title searches and examine public real estate records for land acquisition, easement, right of way, and infrastructure projects
• Establish and document current and historical chains of title using deeds, easements, mortgages, releases, plats, judgments, liens, probate records, court records, and other instruments
• Research records remotely and travel to South Dakota county courthouses, Register of Deeds offices, and other public-record repositories when in-person research is required
• Review and interpret instruments affecting real property
• Identify current ownership, vesting information, encumbrances, easements, reservations, restrictions, and other property interests
• Research older and historical records to establish how property interests were created, transferred, modified, released, or otherwise affected
• Verify legal descriptions, parcel information, recording references, ownership information, and relationships between recorded documents
• Compare recorded title information with plats, maps, parcel exhibits, acquisition records, and other project documentation and identify discrepancies
• Identify gaps in chains of title, conflicting instruments, unreleased interests, questionable indexing, and other matters requiring research or review
• Obtain and organize supporting recorded documents
• Prepare title reports, ownership and encumbrance summaries, research worksheets, and supporting documentation
• Maintain complete research files documenting records reviewed and the basis for findings
• Escalate complex legal, ownership, surveying, or title issues for additional review
• Coordinate with project managers, attorneys, acquisition professionals, engineers, surveyors, and other project team members
• Manage multiple parcel assignments and deadlines while maintaining quality and documentation standards
• Participate in internal quality-control review and complete supplemental research
• Maintain knowledge of South Dakota real estate records, recording practices, and title research procedures

Customer Support

• Own event food and beverage planning, including menus, orders, reservations, dietary restrictions, setup, restocking, and cleanup
• Manage hotel blocks, event tickets, shuttles, rentals, deliveries, reservations, and other event logistics
• Build and manage Swoogo registration paths, forms, confirmation emails, attendee tracking, and event pages
• Draft and send invitations, RSVP communications, “Know Before You Go” emails, and post-event follow-ups
• Manage surveys, follow up on incomplete responses, organize results, and pass leads to sales
• Provide on-site support at all events, including setup, reception, photography coordination, errands, and event-day execution
• Maintain event project plans and checklists in Monday.com; track deadlines and flag issues
• Build, proof, and schedule newsletters using Pardot and Beefree
• Source and recommend newsletter content, including member news, vendor highlights, and industry updates
• Create and schedule social media graphics, copy, and video posts; maintain the social calendar and monitor engagement
• Update and maintain the ProSource member portal
• Maintain the marketing calendar and handle event, marketing, vendor, and attendee communications
• Assist with additional marketing and event projects and one-off tasks
• Represent the company professionally and ensure outgoing communications are accurate and polished

Events & Marketing Support Specialist

Business Development Rep

• Own the meeting rhythm for the VP of Business Development
• Create agendas for weekly meetings
• Capture action items and ensure completion on time
• Handle committee meeting recaps and next steps
• Draft and send correspondence to vendors and members on the VP’s behalf
• Prepare meeting invitations, reminders, recaps, and follow-up emails
• Send monthly vendor communications, including the member roster and member survey
• Maintain outreach trackers for vendor and member communications
• Keep Salesforce contact records current and accurate
• Support committees with materials, communication, and follow-up
• Coordinate with committee chairs and members
• Assist with small-group logistics related to vendor participation
• Prepare presentations, briefing documents, and reports
• Coordinate with sales, merchandising, operations, marketing, and events teams
• Handle confidential business and financial information
• Represent ProSource professionally and maintain reliable follow-through

Title Abstractor

Events & Marketing Support Specialist

Business Development Coordinator