Executive Assistant, Office Coordinator
Verne
Posted: 10/20/2026
Medical Secretary
HOPITAL SUBURBAIN DU BOUSCAT
Posted: 10/14/2026Medical Secretary
HOPITAL SUBURBAIN DU BOUSCAT
Posted: 10/5/2026
Executive Assistant – SVP Compliance, VP Performance, Cost Efficiency
CMA CGM
Posted: 9/20/2026Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong organizational and administrative capabilities, with proficiency in calendar management, travel coordination, and document preparation in both French and English. Exhibits a proactive approach to problem-solving and effective communication across international teams.
Highest-signal resume keywords
Calendar ManagementTravel CoordinationBilingual CommunicationMicrosoft 365 ProficiencyEvent Management
About the role
Key responsibilities & impact- Support the General Manager with calendar management, including scheduling appointments, coordinating availability, and anticipating deadlines
- Organize domestic and international travel, including transportation, accommodation, and itineraries
- Prepare and format presentations, correspondence, and documents in French and English
- Track action items and deadlines agreed upon during meetings
- Assist with processing expense reports and routine administrative requests
- Coordinate the logistics of internal and external meetings, including invitations, rooms, video conferences, catering, and reception
- Prepare the necessary materials and documents with the relevant teams
- Organize site visits and group travel
- Support the organization of seminars, partner events, trade shows, and public meetings
- Contribute to the smooth running of the offices and serve as the point of contact for service providers
- Monitor supplies, equipment, subscriptions, and logistical needs
- Facilitate the processing of purchase orders, invoices, and approvals with the Finance team
- Assist with filing and organizing shared documents
- Coordinate new-hire onboarding with Human Resources and IT teams
- Organize team activities and suggest initiatives that promote a friendly, collaborative workplace
- Facilitate the flow of practical information between employees in France and international teams
- Support local communications and marketing initiatives
- Prepare and update presentations and communications materials
- Coordinate the production of materials with external providers
- Contribute to preparing LinkedIn posts and updating contact lists and event calendars
Requirements
What you’ll need- Bachelor’s degree equivalent to two or three years of post-secondary education in executive assistance, business administration, communications, event management, or a related field
- Initial successful experience in executive assistance, coordination, or administrative management, including an apprenticeship or work-study placement
- Excellent written and spoken French
- Professional English skills, enabling regular communication with international teams
- Proficiency in Microsoft 365, particularly Outlook, PowerPoint, Word, Excel, and Teams
- Familiarity with content-creation tools such as Canva is a plus
- Organized, reliable, and detail-oriented
- Able to manage multiple requests, identify priorities, and raise issues when decisions or trade-offs are required
- Proactive, with a practical, solutions-oriented approach
- Strong service orientation, interpersonal skills, and team spirit
- Discretion when handling confidential information
- Curiosity and an interest in the sector at the intersection of digital technology, energy, and industry
- Occasional travel to Villaroche and for certain events will be required
Benefits
Comp & perks- Develop your skills in a versatile role, with increasing autonomy and opportunities for career progression
- Work closely with the General Manager and an international team on a daily basis
- Discover large-scale industrial projects and interact with a diverse range of stakeholders
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Calendar ManagementTravel CoordinationDocument PreparationExpense ReportingMeeting CoordinationOnboarding CoordinationContent CreationPresentation FormattingPurchase Order ProcessingLogistics Management
Soft Skills
OrganizedDetail-OrientedProactiveInterpersonal SkillsService Orientation
Tools & Technologies
Microsoft 365OutlookPowerPointWordExcelTeamsCanva
Industry Keywords
Executive AssistanceAdministrative ManagementEvent ManagementDigital TechnologyEnergy Sector