Procurement & Logistics Officer
War Child
Posted: 10/22/2026
Partnership Procurement Manager
INTERNATIONAL RESCUE COMMITTEE
Posted: 10/14/2026Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in procurement and logistics management, including supplier vetting, contract negotiation, and compliance with donor procurement rules. Proficient in organizing logistics for events and managing inventory in challenging environments.
Highest-signal resume keywords
Procurement Cycle ManagementSupplier Due DiligenceLogistics CoordinationAudit-Ready DocumentationFluency in Ukrainian
About the role
Key responsibilities & impact- Run procurement and logistics for War Child’s Ukraine Country Office
- Apply War Child’s Procurement and Logistics Policy in Ukraine
- Prepare and update annual procurement and logistics plans with programme teams
- Run the full procurement cycle, including purchase requests, quotations, tenders, bid analysis, procurement committees, purchase orders and contracts
- Maintain complete, audit-ready procurement files for every purchase
- Conduct supplier due diligence and sanctions screening before commitments
- Maintain the supplier database and supplier performance records
- Conduct market assessments to support supplier evaluation and selection
- Prepare and manage supplier and service contracts, framework agreements and the office lease
- Monitor delivery, quality and contract deadlines and maintain vendor relationships
- Arrange venues, accommodation, catering, materials, domestic travel and transport for trainings, workshops, events and field activities
- Coordinate travel logistics with the security focal point, especially for high-risk areas
- Maintain the asset and equipment register and manage receipt, distribution, inventory checks and disposal
- Ensure office running needs, including backup power and communication equipment during outages and air-raid alerts
- Review processes, templates and workflows and recommend improvements
- Prepare documentation for internal, donor and statutory audits
- Train implementing-partner staff on procurement requirements and review partner procurement documentation
- Share procurement-planning information with programme teams
- Participate in internal and external working groups, including the Logistics Cluster in Ukraine, and supply-chain networks
- Set up procurement and logistics processes in a new country office, including supplier database, templates and filing system
- Establish division of responsibilities with the Finance Officer
- Contribute to safeguarding, JEDI and Core Humanitarian Standard principles
Requirements
What you’ll need- Bachelor’s degree in business administration, supply chain or logistics management, economics or a related field
- 3–5 years of experience in procurement and/or logistics, preferably with humanitarian organisations or donor-funded projects
- Hands-on experience running procurement processes, including requests for quotation, tenders, bid analysis and contracts
- Experience keeping complete, audit-ready procurement documentation
- Experience with supplier vetting, due diligence or sanctions screening
- Experience with asset and inventory management
- Experience organising logistics for events, trainings and travel
- Experience setting up procurement or logistics processes in a new or growing office is an asset
- Fluency in Ukrainian
- Professional working proficiency in English
- Knowledge of donor procurement rules, such as EU, Dutch MFA/RVO and UN rules
- Knowledge of Ukrainian requirements for supplier contracts and primary documents, including legal entities, individual entrepreneurs and VAT payers
- Good knowledge of the Ukrainian supplier market and logistics environment under martial law
- Solid Microsoft Office skills, especially Excel
- Integrity, transparency and commitment to anti-fraud standards
- Accuracy, attention to detail and ownership of deadlines
- Planning, organisation and time management
- Negotiation and clear communication in Ukrainian and English
- Proactive problem-solving and ability to work effectively with limited supervision
- Flexibility and resilience in a fast-changing context
- Criminal Record Certificate required
- Willingness to travel regularly across Ukraine, including to high-risk areas, in line with security procedures
Benefits
Comp & perks- Full-time fixed-term employment
- Hybrid / remote work arrangement
- Safeguarding, Code of Conduct and PSEA policy support and compliance framework
- Inclusive workplace committed to Justice, Equity, Diversity and Inclusion (JEDI) and Belonging (DEIB)
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Procurement ProcessesLogistics ManagementSupplier Performance EvaluationAsset ManagementMarket AssessmentContract PreparationMicrosoft ExcelInventory ChecksBid AnalysisTenders Management
Soft Skills
Attention to DetailProactive Problem-SolvingPlanning and OrganisationClear CommunicationFlexibility and Resilience
Certifications & Qualifications
Criminal Record Certificate
Industry Keywords
Humanitarian OrganisationsDonor-Funded ProjectsUkrainian Supplier MarketEU Procurement RulesUN Procurement RulesDutch MFA/RVO RulesCore Humanitarian StandardsJEDI PrinciplesHigh-Risk Area LogisticsAudit Standards