Accounts Payable

• Manage and oversee daily Accounts Payable operations, including invoice processing, check runs, aging, write-offs, month-end close, reporting, year-end close, and 1099 processing and filing
• Support internal and external audits and serve as a subject matter expert for Accounts Payable functions and transactions
• Ensure provider and vendor payments and invoices comply with contract terms and posted check-write schedules
• Maintain accurate and timely monthly and annual Accounts Payable module close
• Monitor Accounts Payable aging, investigate outstanding items, and provide detailed reports with explanations and action steps
• Maintain supporting records for payments and expenditures
• Liaise with internal and external customers across the organization
• Maintain understanding of general ledger structure for accurate coding
• Respond to leadership inquiries regarding financial results and special reporting requests
• Maintain ethical business standards and statutory compliance
• Assist with development and maintenance of Claims procedures and processes
• Establish and improve Accounts Payable controls in accordance with best practices and GAAP
• Create and maintain Accounts Payable policies, procedures, and desk manual; train related staff
• Perform internal reviews and identify areas for improvement and training
• Work with Human Resources and the Senior Director of Purchasing and AP to maintain a qualified workforce
• Organize workflows and ensure staff understand roles and responsibilities
• Provide tools and resources supporting organizational goals, compliance, and employees
• Promote a positive, diverse, and inclusive work environment
• Resolve conflicts and disputes and ensure fair, ethical standards
• Set performance goals and deadlines aligned with organizational goals
• Provide feedback, coaching, mentoring, and professional development support
• Encourage cross-team collaboration and partnership
• Provide continuous training and education to Alliance staff
• Provide daily support and consultation to staff, external vendors, and providers regarding Accounts Payable processes
• Assist with strategic and innovative operations that increase efficiency and effectiveness

Manager, Accounts Payable

• Support a team managing one or more real estate assets, providing client deliverables and customer service to building tenants
• Receive hard copy, electronic, and other invoices
• Monitor Outlook inboxes established for invoice receipt
• Retrieve invoices from vendor, utility provider, and other online accounts
• Enter and upload property invoices into tracking systems and client/owner software including Yardi, MRI, and AvidXChange
• Attach inspection reports, delivery tickets, and other backup documentation to invoices
• Verify invoices against work orders, tenant requests, operating budgets, purchase orders, and other records
• Research billing discrepancies or missing payments and coordinate resolutions with the property management team
• Collaborate with property management, building engineers, operations teams, and owners/clients to review and process invoices
• Establish and maintain relationships with vendors, tenants, and customers
• Reconcile vendor accounts
• Support the property manager with financial reports, operating statements, budget development, and variance analysis
• Maintain invoice, payable, vendor, and tenant records and filing systems
• Answer phones and assist tenant, customer, and vendor needs
• Respond to inquiries and deliver messages
• Track invoice payments, tenant billings, and other billable items
• Work with engineers and vendors to track building maintenance activities
• Infrequent travel required

Property Coordinator – Accounts Payable Specialist

• Process accounts payable transactions, including vendor invoices, wire transfers, and intercompany transactions
• Maintain AP records and supporting documentation
• Prepare wire transfers for offshore vendors
• Assist with three-way matching of invoices, receipts, and purchase orders
• Resolve discrepancies with Receiving, Purchasing, and vendors
• Review open receipt and aged payables reports
• Maintain vendor master data and supporting documentation
• Respond to vendor inquiries regarding payment status, invoice discrepancies, and account balances
• Support annual audit requests
• Prepare monthly account reconciliations
• Assist with month-end close and journal entry preparation
• Distribute and review monthly SOX compliance reports and load them into account reconciliation software
• Gather and enter monthly Environmental data from invoices
• Provide backup for accounting reports and other accounting and finance functions
• Support company policies and plant Safety initiatives
• Perform other clerical accounting duties assigned by the Plant Controller

Accounts Payable jobs in North Carolina

Manager, Accounts Payable

Property Coordinator – Accounts Payable Specialist

Accounts Payable Clerk