Administration

• Direct and coordinate educational, administrative, and counseling activities of students
• Ensure educational programs conform to state and local school board standards
• Research and implement non-K12 curriculum resources that meet state standards as needed
• Manage teaching and administrative staff, including Master and Lead Teachers and programs
• Articulate the school’s mission and vision and promote cooperative work among stakeholders
• Use communication technologies and practices supporting a predominantly virtual/remote work environment
• Confer with teachers, students, and parents regarding educational and behavioral problems
• Coordinate with teachers and K12 Enrollment regarding expulsions and withdrawals
• Ensure the school meets student needs while complying with local, state, and federal laws, including special education laws
• Develop and oversee implementation of the school’s Academic Improvement Plan

Academic Administrator, Elementary School

• Direct and coordinate educational, administrative, and counseling activities
• Ensure educational programs conform to state and local school board standards
• Research and implement non-K12 curriculum resources meeting state standards as needed
• Articulate the school’s mission and vision and foster cooperation among stakeholders
• Use communication technologies supporting a predominantly virtual/remote work environment
• Ensure compliance with laws regarding special education and categorical programs
• Interface with students, families, Municipal Court systems, and local districts regarding attendance and engagement compliance
• Develop and oversee implementation of the Student Achievement Improvement Plan
• Supervise and evaluate teaching staff
• Manage teacher performance and provide training for professional development
• Manage Master and Lead Teachers and programs
• Confer with teachers, students, and parents regarding educational and behavioral problems
• Coordinate with teachers and K12 Enrollment regarding expulsions and withdrawals
• Directly supervise 15–30 FTE regular employees and/or contractors
• Interview, hire, train, assign, direct, appraise, reward, and discipline employees; address complaints and resolve problems

Elementary School Assistant Academic Administrator

• Work within the School of Medicine Shared Research Administration Resource Group to manage an assigned portfolio of complex grants and contracts
• Assist departmental faculty/PI with development, preparation, and submission of grant and contract proposals
• Ensure applications and contracts meet agency and university guidelines, timelines, and deadlines
• Enter and route proposals for further review in a timely manner
• Develop budgets and budget justifications, proofing for inconsistencies and accuracy
• Prepare and submit grants and contracts through the pre-award process using sponsor and Duke regulations
• Advise faculty/PI on administrative requirements for proposal submissions
• Assist with internal cost assessments, budget development, and sponsor negotiations
• Prepare, coordinate, and review proposal elements including biosketches, justifications, and facilities and resources
• Verify financial information and appropriate overhead rates
• Review sponsored projects in the Sponsored Projects System for compliance and institutional signatures
• Manage assigned projects and financial project portfolios
• Monitor fiscal performance, identify concerns, and advise on budget adjustments and revisions
• Monitor proposal status and research protection protocol requirements and deadlines
• Manage budget, reporting, and compliance timelines throughout the grant or contract lifecycle
• Establish sub-recipient financial and reporting requirements and coordinate sub-agreements with ORA
• Reconcile monthly budget reports and submit cost transfers and corrections
• Prepare requests for re-budgeting or modifying funded projects
• Reconcile and close sub-recipient cost objects and obtain sponsor-required reports
• Maintain financial records according to institutional retention guidelines
• Monitor patient care expense charging and manage overdrafts
• Ensure proper recording of project revenue and close funded projects
• Develop project management plans for faculty/PI or senior grants administrator review
• Make cost-sharing adjustments when necessary
• Establish and maintain SOPs for handling and tracking sponsor payments
• Interpret departmental policies and procedures and issue operating instructions
• Submit reports to grants and contracts leadership when requested

Grants and Contracts Administrator

• Partner closely with faculty investigators and university stakeholders throughout the lifecycle of sponsored research projects
• Assist with preparation and submission of grant and contract proposals
• Help ensure compliance with sponsor and university requirements
• Monitor project finances and provide guidance supporting successful research outcomes
• Manage a portfolio of sponsored projects through pre-award and post-award activities
• Develop proposal budgets and budget justifications
• Compile and review application components, including biosketches, supporting documentation, and sponsor-specific forms
• Review funding opportunity announcements and requests for proposals to communicate requirements, restrictions, and deadlines
• Route proposals through university systems and coordinate required approvals and institutional signatures
• Advise faculty on budget revisions and proposal modifications
• Monitor proposal status and communicate compliance, protocol, and submission requirements to principal investigators
• Monitor expenditures for compliance with sponsor guidelines, award restrictions, and university policies
• Reconcile project accounts and analyze monthly financial activity
• Provide financial reports, forecasts, and recommendations to faculty investigators
• Identify financial discrepancies and coordinate corrective actions
• Apply federal regulations, sponsor requirements, and university policies
• Review and process cost transfers and budget modifications
• Assist with effort allocation management
• Maintain records and supporting documentation for projects
• Coordinate subaward agreements and subrecipient monitoring requirements
• Facilitate award modifications, rebudgeting requests, and project changes
• Coordinate award closeout activities
• Prepare reports and analyses for departmental leadership

• Manage and oversee an assigned portfolio of complex grants and contracts
• Assist faculty and principal investigators with developing, preparing, and submitting grant and contract proposals
• Ensure applications and contracts meet agency and university guidelines, timelines, and deadlines
• Develop budgets and budget justifications, proof budgets for inconsistencies, and ensure accuracy
• Prepare and submit grants and contracts through the pre-award process
• Advise faculty and principal investigators on administrative proposal requirements
• Develop internal cost assessments and negotiate budgets with sponsors
• Prepare, coordinate, and review proposal elements including biosketches, justifications, and facilities and resources
• Monitor compliance with agency and university submission regulations
• Review sponsored projects through the Sponsored Projects System and Office of Research Administration
• Manage assigned projects and financial portfolios
• Monitor fiscal performance, identify concerns, and advise on budget adjustments
• Manage budget, reporting, and compliance timelines throughout grant and contract lifecycles
• Establish sub-recipient financial and reporting requirements and coordinate sub-agreements
• Reconcile monthly budget reports and submit cost transfers
• Prepare requests for re-budgeting or project modifications
• Reconcile and close sub-recipient cost objects and obtain sponsor-required reports
• Maintain financial records according to institutional retention guidelines
• Monitor patient-care expense charging and manage overdrafts
• Ensure proper recording of project revenue
• Close funded projects according to university processes and timelines
• Develop project management plans
• Manage cost-sharing adjustments and sponsor payment tracking procedures
• Apply federal and university rules to manage sponsored-award effort
• Submit reports to grants and contracts leadership when requested

Grants & Contracts Administrator

• Review and process invoices and paperwork
• Partner with Account Teams as needed
• Generate and print assigned reports
• Collaborate with Accounts Receivable to engage customers, provide payment reminders, answer billing inquiries, and resolve payment-delaying issues
• Meet daily and monthly invoice processing metrics
• Assist with training new invoice administrators
• Work with Account Teams and cultivate relationships with vendors and local offices
• Maintain customer satisfaction through accurate invoices and fulfillment of billing requirements
• Perform service call maintenance
• Open and maintain purchase orders
• Provide additional reporting and support projects as needed
• Perform other duties as assigned

Administration jobs in North Carolina

Academic Administrator, Elementary School

Elementary School Assistant Academic Administrator

Grants and Contracts Administrator

Grants and Contracts Administrator

Grants & Contracts Administrator

Invoice Administrator, Key Accounts