Administration

• Provides administrative support to an executive or division by performing an unlimited range of complex duties
• Answers the telephone and prepares, edits and composes correspondence
• Maintains and establishes reports or files
• Provides information and resolves problems where multiple non-standard solutions are available
• Schedules, coordinates and makes arrangements for meetings
• Gathers data, types and consolidates reports
• Completes special projects and performs special tasks such as budgeting and/or variance reporting
• Organizes or directs workflow
• Performs other duties as assigned

Executive Administration Assistant

• Review, prepare, and manage preconstruction contracts and related documentation
• Ensure contracts align with project scope, timelines, and budget
• Assist with bid proposals, tender documents, and RFIs
• Support procurement by liaising with subcontractors, suppliers, and clients
• Ensure contracts comply with legal, regulatory, and company requirements
• Identify potential risks and collaborate with project teams to mitigate them
• Maintain accurate and complete preconstruction documentation
• Coordinate with the preconstruction team, project managers, estimators, and legal teams to transition projects to construction
• Assist in reviewing project budgets and aligning contract terms with financial goals
• Support cost estimating efforts
• Serve as a point of contact for clients and stakeholders during preconstruction
• Assist in negotiating terms and conditions with subcontractors and suppliers

Contract Administrator

• Serve as the primary technical and operational owner of Encova’s ServiceNow HAM and SAM modules
• Lead configuration improvements, workflow enhancements, and lifecycle automation within ServiceNow ITAM
• Ensure asset data accuracy through proactive monitoring, reconciliation, and governance controls
• Partner with ServiceNow platform owners to design scalable, maintainable ITAM solutions
• Lead integrations between ServiceNow and procurement, inventory, CMDB, and endpoint management systems
• Provide guidance and mentorship to junior ITAM staff and cross-functional contributors
• Oversee and optimize the full hardware lifecycle, including request, procurement, receipt, deployment, maintenance, recovery, and disposal
• Track IT hardware assets and coordinate lifecycle documentation, accountability, and compliance
• Establish and enforce asset tagging standards, stockroom processes, and chain-of-custody controls
• Lead vendor and partner coordination for asset fulfillment, logistics, and disposal
• Lead software entitlement management, license allocation, and compliance oversight within ServiceNow SAM
• Conduct software reconciliation, optimization analysis, and cost-reduction initiatives
• Oversee software request workflows, automated fulfillment, and approval governance
• Monitor unauthorized or unlicensed software usage and coordinate remediation
• Support vendor audits, true-ups, and contract renewals with accurate, audit-ready data
• Develop and maintain dashboards, KPIs, and reporting for asset inventory, lifecycle health, compliance, and financial impact
• Lead internal controls, audit support, and regulatory compliance activities related to IT assets
• Document and refine ITAM processes, SOPs, and governance frameworks
• Collaborate with Finance on asset valuation, depreciation, budgeting, and cost-allocation strategies
• Drive cross-functional initiatives to improve asset lifecycle efficiency, reduce risk, and enhance user experience
• Recommend and implement ITAM best practices, industry standards, and process improvements

Administration jobs in Ohio

Executive Administration Assistant

Contract Administrator

Senior IT Asset Management Administrator