Business Operations

• Lead daily operations of support services and business office operations for regional administrative functions
• Support budget monitoring, daily finance transactions, local vendor relationships, facilities management, fleet management, Human Resources, Information Technology, and records/reports
• Monitor budgets and expenditures, approve procurement transactions, prepare forecasts, and ensure programs remain within budget
• Maintain and distribute operational processes and procedures and ensure adherence
• Provide guidance for grant reporting and respond to requests for information and documentation
• Coordinate facility activities, establish work procedures, approve maintenance, develop vendor relationships, analyze data, and plan real estate transactions
• Meet with other divisions to discuss shared services and achieve management objectives
• Train and guide volunteers handling administrative transactions
• Analyze fleet inventory records and support fleet training, maintenance, and personnel management
• Support event planning, volunteer training, insurance certificate applications, financial collection processes, and regulated-item forms and codes
• Train staff on business software applications and support escalation of regional phone and computer issues
• Perform duties in compliance with standard operating procedures and applicable federal, state, and local regulations

Business Operations Coordinator III

• Prepare, monitor, and support departmental budgets, including financial reporting, forecasting, expense tracking, and analysis
• Reconcile project expenses, review invoices and payment requests, track project costs, and maintain accurate financial records
• Administer departmental contracts, maintain contract records, monitor expiration and renewal dates, coordinate vendor documentation, and support contract compliance
• Assist the Safety & Security team with administrative support, including coordinating agendas, materials, meeting logistics, and follow-up activities for quarterly Safety Committee meetings
• Provide administrative support across Facility Operations, including developing and maintaining Statements of Procedure, preparing reports and presentations, maintaining departmental records, and supporting special projects
• Use Workday Financials and other company systems to process transactions, generate reports, and maintain financial and operational data
• Collaborate with internal stakeholders and external vendors to ensure timely completion of departmental objectives and projects
• Perform other related duties and special assignments as required

Facility Business Operations Analyst

• Own important operational activities and follow-ups across the company
• Coordinate calendars, meetings, and logistics for senior leadership, including in-person and virtual meetings
• Arrange travel and prepare meeting materials, presentations, agendas, and supporting documents
• Communicate with internal stakeholders, clients, consultants, vendors, and other contacts
• Process requests for security access, equipment, software, and services
• Track budgets, invoices, vendors, registrations, subscriptions, and operational records
• Coordinate vendor onboarding, contract preparation, invoice coordination, and vendor communications
• Maintain company information, client materials, contact data, meeting notes, and knowledge base
• Work across finance, strategy, risk, compliance, technology, and other functions
• Prepare presentations, proposals, research, reports, and other materials for leadership, client, sales, and internal discussions
• Coordinate company events, conferences, customer meetings, and initiatives
• Identify opportunities to improve processes, organization, documentation, and team efficiency
• Take ownership of miscellaneous operational problems and special projects

Business Operations Analyst

• Develop and execute the global business systems strategy and roadmap for core applications globally
• Lead a team of business systems analysts, architects, administrators, and technical leads
• Partner with executive and business leaders to identify technology opportunities and process improvements
• Oversee implementation, enhancement, integration, and support of enterprise applications
• Manage global business systems projects, priorities, budgets, and resources
• Establish governance, standards, and best practices for enterprise systems
• Drive adoption of automation, analytics, AI, and digital transformation initiatives
• Ensure system reliability, scalability, security, and compliance
• Manage relationships with software vendors, implementation partners, and service providers
• Develop KPIs and performance metrics to measure business value and operational effectiveness
• Lead change management, communication, and user adoption efforts for strategic initiatives
• Establish priorities and roadmaps for enterprise business systems
• Approve business system enhancements, integrations, and technology solutions
• Make resource allocation and staffing decisions within approved budgets
• Determine governance standards, support models, and operational processes
• Recommend enterprise application investments and modernization strategies
• Influence business process transformation and digital innovation initiatives
• Escalate significant financial, security, compliance, or enterprise architecture risks as appropriate
• Serve as the primary leader and decision-maker for the organization's global business systems portfolio

Business Operations jobs in New Jersey

Business Operations Coordinator III

Facility Business Operations Analyst

Business Operations Analyst

Senior Manager – Global Business Systems