Clinical Data Abstractor

• Categorize, code, summarize, interpret, and calculate registry/case information from nuanced patient medical records
• Ensure accurate submission of data in specified registries or measure data repositories
• Prioritize and organize multiple concurrent tasks and team requests
• Meet tight deadlines and manage expectations
• Flag obstacles and propose timely solutions
• Navigate electronic medical records and registry/case entry tools
• Troubleshoot technical issues with systems and applications
• Contribute to team best practices, data dictionaries, abstraction guidelines, and business rule documents
• Identify process improvement opportunities
• Stay current on mandated regulatory and publicly reported data requirements
• Perform additional assigned responsibilities

Senior Clinical Data Abstractor – VQI

• Review, interpret, and abstract clinical patient data from EHR systems, paper charts, and other source documents
• Apply medical coding systems including ICD-10, MedDRA, CPT, and HCPCS to classify clinical data into standardized machine-readable data
• Use REDCap, registries, and custom EDC systems to enter, track, and maintain clinical data
• Support cross-functional teams in translating clinical and data abstraction requirements
• Support prompt engineering and design for AI and LLM initiatives
• Apply clinical data management and good clinical practice during abstraction and encoding for end-to-end ETL workflows
• Perform quality assurance using technical and analytical software, macros, Excel/Google Sheets functions, formulas, and pivot tables
• Conduct peer reviews to ensure quality and productivity expectations are met
• Adhere to project protocols, IRB requirements, HIPAA regulations, data management best practices, and patient privacy policies
• Help develop and refine abstraction and quality guidelines, tools, and standard operating procedures
• Provide timely daily, weekly, or monthly abstraction submissions and productivity reporting
• Participate in team meetings and workshops
• Maintain relevant clinical or technical licenses
• Perform other assigned duties

Senior Clinical Data Abstractor

• Retrieve, abstract, and curate high-quality oncology datasets from various EHR platforms into proprietary NPM or third-party EDC systems
• Conduct pre-screening chart reviews via EHR/EMR systems and clinical sources to assess patient eligibility against protocol criteria
• Maintain pre-screening logs and dashboards documenting eligibility status
• Ensure compliance and confidentiality with NPM and Network Site policies, SOPs, and GCP standards
• Curate patient history, diagnoses, treatment regimens, disease progression, and genomic testing results according to proprietary abstraction guidelines
• Provide feedback and recommendations on abstraction workflows, user experience, educational resources, features, and tools
• Provide input into process checks and collaborate with quality management and biostatistics to resolve data issues
• Collaborate with data, software, quantitative science, data development, and Software Engineering teams to improve the platform and data collection experience
• Dedicate 90–100% of effort to abstraction depending on business needs
• Perform other duties supporting team and company goals

Clinical Data Abstractor III

• Abstract and/or audit moderate to highly complex clinical records, data, and other information
• Review patient records and other sources to abstract data elements for clinical registries
• Ensure compliance with standards of care, policies, procedures, regulations, and accreditation requirements
• Identify and report variances, significant data trends, outlier values, and unusual data
• Enter data elements and audit findings into registry software and other data collection tools
• Maintain accuracy, productivity standards, and competency in registry specifications and protocols
• Summarize findings, draw conclusions, and maintain variance reports
• Communicate findings to clinical data abstractor leads and/or directors
• Establish working relationships with stakeholders, teams, and committees; attend meetings and provide education
• Contact patients, families, and outpatient provider clinics for clinical outcomes and registry follow-up documentation
• Facilitate and participate in quality assurance audits to ensure inter-rater reliability and acceptable external audit validation results
• Perform other duties as assigned