Executive Assistant

• Communicate daily with Spanish-speaking crews, subcontractors, and team leads
• Conduct morning, midday, and end-of-day check-ins as needed
• Communicate schedules, priorities, project changes, and job information
• Follow up on progress, outstanding items, and delays
• Coordinate routine communication with vendors and clients when directed
• Adapt communication between the owner, crew leaders, field workers, vendors, and clients
• Collect job-site updates, photos, completed-work information, and equipment status
• Prepare organized end-of-day reports for owner review and next-day planning
• Assist with estimates using existing templates and previous project information
• Help prepare project scopes and material lists
• Build online material/vendor carts for owner review and approval
• Maintain project spreadsheets, files, cost-code information, and supporting documentation
• Assist with Contractor Foreman if implemented by the business
• Use Claude and other approved AI tools for estimates, scopes, material planning, templates, and administrative work
• Create repeatable workflows from existing examples and processes
• Help document recurring processes
• Organize information managed by the owner
• Assist with additional construction operations and administrative tasks as assigned

Bilingual Construction Operations & Project Coordination Virtual Assistant

• Serve as the nursing unit receptionist
• Maintain patient records
• Transcribe and communicate physician orders
• Maintain order at the nursing station
• Handle nursing unit communication
• Perform other related duties as assigned or requested

Hospital Unit Secretary, PRN Days

• Assist the Executive Director with supervision and management of all community operations
• Support strategic direction and daily operational oversight
• Manage high-level administrative tasks involving finance, payroll, human resources, and resident/team satisfaction
• Implement new regulations and procedures according to federal, state, and company standards
• Oversee financial records, petty cash, accounts receivable, accounts payable, spend-downs, and other financial documents
• Compile reports and data, including requested DSL reports and documents
• Maintain accurate information on property, operational, financial, team member, and resident matters
• Document resident and team concerns and track resolution progress
• Assist with annual budgeting and financial performance strategies
• Ensure collection and deposit of rent and service fees
• Address emergencies and participate in rotational on-call responsibilities
• Maintain communication with residents, families, team members, and the DSL home office
• Coordinate admissions, move-ins, and move-outs
• Represent the community through local professional contacts and community organizations
• Support sales activities, tours, inquiries, and follow-up with the Senior Living Advisor
• Oversee recruitment, onboarding, training, retention, and performance management
• Complete payroll corrections and documentation
• Consult on disciplinary actions and dismissals
• Maintain personnel files and reports
• Report and document team member workplace injuries
• Develop and coordinate team member development and recognition programs

Assistant Executive Director

• Manage complex calendars for senior leaders, including scheduling meetings, prioritizing requests, resolving conflicts, and ensuring leaders are prepared for commitments
• Coordinate and support meetings, including scheduling, agenda preparation, logistics, materials distribution, note-taking, and follow-up activities
• Host and facilitate Microsoft Teams meetings, manage participant access, support presentations, and provide basic troubleshooting
• Arrange domestic and international travel, including flights, lodging, transportation, itineraries, and related logistics
• Prepare, submit, and track expense reports
• Plan and coordinate leadership meetings, offsites, team events, and other business activities
• Create, edit, and coordinate PowerPoint presentations, reports, correspondence, and executive-level communications
• Collect, organize, and interpret information to prepare reports, presentations, and business documentation
• Manage office supply inventory and vendor relationships
• Serve as a point of contact for leaders, internal partners, external stakeholders, and administrative professionals
• Handle confidential and sensitive information with professionalism and discretion
• Support special projects and other administrative activities that enhance team effectiveness and business operations

Executive Assistant jobs in Colorado

Bilingual Construction Operations & Project Coordination Virtual Assistant

Hospital Unit Secretary, PRN Days

Assistant Executive Director

Executive Assistant – Payments, Middle Market, GIS/CRE