Executive Assistant

• Provide executive-level administrative support to the Head of PRT and Head of Risk Transfer and Guarantee Products Distribution
• Manage complex and frequently changing calendars, prioritize meetings, and resolve scheduling conflicts
• Coordinate internal and external meetings, leadership forums, offsites, and special events
• Prepare meeting materials, presentations, and business-related documents
• Handle confidential and sensitive information professionally and discreetly
• Coordinate domestic and international travel arrangements and related logistics
• Process executive expenses according to company policies
• Maintain distribution lists, team communications, and organizational updates
• Participate in special projects and initiatives
• Improve administrative and operational processes

Executive Assistant – Institutional

• Manage a complex executive calendar, proactively prioritizing meetings, resolving scheduling conflicts, and optimizing the CIO’s time
• Coordinate domestic and international travel arrangements, including itineraries, accommodations, transportation, and travel documentation
• Prepare meeting agendas, presentations, briefing materials, and reports for leadership meetings and executive engagements
• Capture, track, and follow up on key actions and decisions from leadership meetings and strategic initiatives
• Coordinate executive communications, including town halls, leadership updates, newsletters, and organizational announcements
• Build strong relationships with internal and external stakeholders while serving as a primary point of contact for the CIO’s office
• Process expense reports and ensure timely completion of administrative activities
• Support special projects, leadership events, off-sites, and business initiatives as required
• Handle highly confidential information with discretion, professionalism, and sound judgment

• Manage leadership calendars and meetings across teams
• Anticipate preparation time, reserve rooms, prioritize requests, and include appropriate stakeholders
• Secure domestic and international travel
• Plan and coordinate large-scale divisional meetings, including technology and logistics
• Draft emails and updates on behalf of leaders
• Follow up on requests and triage incoming messages
• Collect and compile data and maintain reports/templates
• Process invoices and expense reports while protecting confidential information
• Filter requests, resolve issues, and coordinate across stakeholders
• Mentor or partner with other assistants as needed
• Apply best practices and support continuous improvement and compliance
• Provide local knowledge and support to leadership and associates visiting the area for critical meetings