Executive Assistant

• Provide administrative support to assist executive leadership priorities, initiatives, and activities
• Prepare and review executive correspondence, reports, presentations, and briefing materials
• Manage executive calendars, including scheduling meetings, coordinating logistics, and prioritizing requests
• Organize and support executive meetings, board activities, and leadership events, including agendas and materials
• Track executive priorities, deliverables, and follow-up actions to support timely decision-making
• Provide high-level administrative support to executive and senior leadership
• Serve as a key liaison for internal and external stakeholders
• Support leadership priorities, governance and leadership activities, and efficient operations and decision-making
• Handle sensitive information

• Manage the administrative functions for the Member and Provider Services Operations Division
• Set work priorities and assist in running the division day-to-day
• Resolve problems and conflicts using initiative and judgment
• Order and track supplies and monitor P card expenditures
• Liaise with Facilities and vendors on workspace, maintenance, and service issues
• Make travel arrangements for division personnel
• Review and route correspondence; draft, edit, and disseminate letters, memos, and other documents
• Manage calendars and maintain details for the COO and division staff
• Conduct research and interpret and analyze policies, procedures, and processes
• Streamline division office procedures and workflows
• Maintain copier/scanner functionality and coordinate repairs
• Represent the COO on committees or in dealings with external organizations
• Arrange meeting logistics, agendas, documents, technical setup, and invitations
• Prepare and edit presentations; take, transcribe, and publish minutes
• Provide general administrative support, including front desk, phone, visitor, and mail duties
• Work with Human Resources and the COO to attract, maintain, and retain qualified staff
• Ensure staff training, policy compliance, role clarity, resources, and regulatory/accreditation compliance
• Promote a positive, diverse, and inclusive work environment
• Resolve conflicts and disputes and ensure consistent, ethical standards
• Set performance goals, provide feedback, coaching, and mentoring, and support professional development
• Encourage cross-team collaboration and partnership

Executive Assistant I – MPSO

• Provide high-level administrative and operational support to three members of the Executive Leadership Team
• Ensure efficient day-to-day operation of the Raleigh office
• Manage complex executive calendars and prioritize meetings across time zones
• Coordinate domestic and international travel, including visas, flights, and hotel accommodations
• Coordinate meetings, conference room preparation, scheduling, and reset
• Manage executive communications and act as a trusted partner to senior leaders
• Manage office supplies, repairs, vendor relationships, physical access, badges, and visitor logs
• Coordinate new-hire welcomes, identity verification, office tours, introductions, and onboarding logistics
• Review and optimize office policies and procedures
• Coordinate with property management and IT as needed
• Collect and process postal mail
• Purchase onsite snacks, beverages, and kitchen supplies; run and empty dishwasher
• Plan meals and coordinate catering
• Reconcile and submit executive expense reports
• Prepare and submit purchase requisitions and monthly expense reconciliation for corporate AMEX charges
• Use AI to convert meeting notes into action items and ensure follow-up
• Use AI for continuous improvement in administrative processes
• Organize executive department events
• Support employee experience, visitor management, and site operations
• Perform other duties and responsibilities as assigned

• Support a VP of Area Sales
• Manage and prioritize the VP’s calendar, schedules, meetings, attendees, and delegates
• Coordinate speaking engagements with the communications team
• Plan and organize meetings, including agendas, locations, technology, logistics, briefing documents, notes, and action items
• Prepare travel packs for international trips and large domestic events
• Act as an authorized proxy for communications and approvals
• Answer questions, route routine matters, follow up on completion, and resolve issues within policies and guidelines
• Mentor administrative community members on problem solving
• Make global travel arrangements and manage Cisco expenses
• Provide analytical support for special projects by researching issues, analyzing problems, compiling data, and preparing reports
• Prepare and brief itineraries and accompany the VP at large corporate events
• Handle sensitive and confidential matters professionally

Executive Assistant jobs in North Carolina