Executive Assistant

• Support the Founder and CEO as an Executive Business Partner
• Support the full conference and speaking pipeline, including inquiry tracking, logistics, and post-event follow-up
• Handle speaker logistics such as bios, headshots, W9s, vendor forms, ground transportation, expenses, and deadlines
• Maintain presentation tracking and communicate with conference organizers
• Price, book, and monitor speaking and business travel
• Learn and anticipate the CEO’s airport, routing, and hotel preferences
• Observe sales calls, take notes, and turn discussions into follow-up and next steps
• Review call transcripts and project context for key accounts
• Support calendar management, scheduling, weekly meeting briefings, and conflict resolution
• Support VIP relationship logistics and recognition touchpoints
• Support nonprofit board meeting coordination and materials
• Use existing AI-powered systems and propose workflow improvements
• Handle daily and personal logistics, meals, errands, and home needs
• Maintain inbox access for utility purposes
• Support monthly expense tagging and categorization
• Learn CEO preferences and existing workflows during the first 30 days
• Take ownership of defined daily/personal support responsibilities by 60 days
• Propose a process improvement by 60 days
• Demonstrate independent judgment in an ambiguous situation by 90 days
• Reach a mutual decision point on conversion to a full-time role by 90 days

Executive Assistant – CEO

• Handle nursing unit communication
• Serve as a receptionist
• Maintain patient records
• Transcribe and communicate physician orders
• Maintain order at the nursing station
• Perform other related duties as assigned or requested

Hospital Unit Secretary – FT Days

• Serve as a receptionist for the nursing unit
• Maintain patient records
• Transcribe and communicate physician orders
• Maintain order at the nursing station
• Handle nursing unit communication
• Perform other related duties as assigned or requested

Hospital Unit Secretary, FT Days

• Deliver exceptional, end-to-end administrative and strategic support to the Vice President, US Human Health Ethics & Compliance Officer and team
• Provide dedicated onsite support to the SVP, Chief Ethics and Compliance Officer
• Manage complex executive calendars, communications, global travel, and confidential workflows
• Partner with a peer Executive Assistant to support senior leaders across two physical sites
• Monitor and triage email and communications; respond appropriately and provide reminders for document reviews and approvals
• Interface with internal and external global stakeholders; draft and respond to emails and prepare executive-ready materials
• Uphold strict confidentiality and handle sensitive information with discretion
• Own scheduling and prioritization of meetings and appointments; proactively resolve conflicts and protect leadership focus time
• Plan and execute executive meetings end-to-end, including agendas, materials, presentations, logistics, and follow-ups
• Coordinate logistics for meetings, events, and town halls
• Manage meeting logistics with onsite external guests
• Arrange and manage multi-segment domestic and international travel; prepare detailed travel itineraries
• Process visa requests as needed for travel
• Prepare, process, and reconcile expense reports; support purchase orders and payment requests
• Coordinate and/or lead department projects and assignments using analytical ability, independent judgment, creativity, and problem-solving
• Oversee office support activities and ensure facilities and business services function correctly
• Collaborate with chiefs of staff, executive IT, communications, and peer administrators
• Standardize recurring processes through clear, documented procedures

Executive Assistant, Compliance

• Provide administrative support for regional senior executives
• Coordinate meetings and travel
• Manage invoices, expenses, phone, filing, timekeeping, and mail
• Compose and proofread correspondence, reports, and other materials
• Perform executive-functional administrative duties, including Board preparation, policy work, and event coordination
• Serve as a liaison between executives and internal and external contacts
• Maintain complex executive calendars and coordinate meetings
• Secure meeting space and audiovisual equipment
• Distribute agendas and meeting documents
• Manage RSVPs, scheduling conflicts, and meeting logistics, including food and beverages
• Identify tasks and timelines and manage revisions
• Gather information and data for presentations and projects
• Use discretion to set up, shift, or decline meetings and communicate scheduling changes