Executive Assistant

• Provide secretarial and administrative support directly to executives
• Manage logistics for the Executive Vice President – Corporate Development & Secretary and the Senior Vice President – General Counsel
• Prepare for and manage five Board of Directors meetings each year
• Prepare the Corporate Secretary Calendar and Proxy Statement Calendar with the Legal Administration Supervisor
• Assist in preparing the Proxy Statement for printing
• Manage daily itineraries, meeting schedules, travel arrangements, and other administrative duties
• Create and edit presentations, including PowerPoint presentations
• Handle general correspondence, document production, filing, and presentation preparation
• Receive, screen, and direct incoming calls, visitors, mail, and email
• Maintain files, records, calendars, and diaries
• Participate in developing and implementing secretarial standards, policies, and practices
• Work as part of the Executive Assistant team

• Serve as a strategic partner to the CRO and Sales leadership
• Manage the CRO’s dynamic executive calendar, including prioritization, strategic scheduling, and conflict resolution
• Act as a gatekeeper for the CRO’s time
• Coordinate internal and external meetings, leadership cadences, cross-functional initiatives, and sales forums
• Plan and execute key sales meetings and communications, including monthly calls, agendas, content development, and post-meeting distribution
• Coordinate complex domestic travel arrangements, including flights, hotels, and ground transportation
• Align travel logistics across designated team members
• Oversee CRO expense management, including submission, review, and approval
• Lead end-to-end planning for executive and sales-level events, including QBRs and Sales Kick Offs
• Coordinate logistics, vendors, catering, communications, and materials
• Leverage artificial intelligence to enhance business processes and operational efficiency
• Support executive communications and professional social media activity in partnership with Marketing
• Perform administrative and operational tasks, including invoice processing, vacation approvals, performance review coordination, and executive meeting logistics
• Serve as backup for other administrative functions

Sales Executive Assistant

• Plan, organize and implement administrative activities for multiple assigned senior management members
• Act in a confidential capacity regarding employee relations, labor relations, compensation, staffing and other corporate activities
• Manage senior management calendars and activities
• Assist with agendas, presentation materials, meeting deliverables and follow-up items
• Assist with internal and external inquiries under senior management direction
• Participate in internal and external activities to complete assigned projects
• Streamline and improve administrative workflow processes
• Support migration to new technologies for process improvements and efficiencies
• Compose routine correspondence and correct grammar, punctuation and spelling
• Maintain and update office supplies
• Compile data for routine reports
• Answer telephone calls
• Coordinate travel arrangements

Executive Assistant jobs in Wisconsin

Executive Assistant

Sales Executive Assistant

Executive Assistant, Bilingual French