Human Resources

• Carry out day-to-day operations and duties of the People team
• Update and maintain team records and files
• Process promotions, demotions, resignations, terminations, and exit interviews
• Assist with monthly payroll calculations and statutory contributions for Malaysia, Singapore, and the Philippines
• Process team expense claims according to payroll deadlines
• Deliver confidential documents to governing bodies and offices when required
• Respond to employee queries and requests
• Update the Team Handbook with policies and procedures
• Support company updates and communicate insurance policy details
• Organise team activities and work events to boost engagement and morale
• Participate in country meetings and build relationships with team members
• Escalate team issues and support recognition or specific management conversations
• Assist with communicating bi-annual performance reviews
• Support internal communications, including the internal newsletter and LinkedIn post ideas
• Post job advertisements and coordinate interviews
• Support hiring approval and sign-off processes
• Communicate with candidates throughout the recruitment journey
• Coordinate onboarding, complete paperwork, and support a positive candidate experience
• Coordinate training programmes and maintain training records
• Process HRDC training claims and monitor the training budget
• Search for appropriate group-level training

HR Executive

• Support testing activities for HR systems
• Help maintain process documentation and training materials
• Support data quality checks and data migration activities
• Coordinate change, communication and training initiative tracking across APAC countries using the CCT Tracker and project tools
• Assist in preparing presentation materials, briefing decks and workshop content for regional HR audiences
• Support the organisation of training sessions, webinars and go-live readiness activities
• Draft communication materials including email updates, FAQ documents and awareness notifications
• Maintain action logs, meeting minutes and follow-up trackers
• Coordinate logistics and scheduling for workshops, stakeholder calls and training sessions
• Assist in preparing status reports and leadership update materials

Intern, HR Transformation

• Prepare and process monthly payroll accurately and on time
• Maintain payroll, attendance, leave, overtime, and salary adjustment records
• Coordinate payroll matters with Finance and external payroll providers where applicable
• Ensure compliance with EPF, SOCSO, EIS, PCB, and the Malaysian Employment Act
• Prepare payroll-related and monthly HR reports
• Process medical, travel, and other employee reimbursement claims
• Administer employee benefits and respond to employee enquiries
• Maintain employee files, HR documentation, databases, and confidential records
• Prepare offer, confirmation, transfer, and other employment letters
• Support onboarding and offboarding activities
• Manage office utilities, expenses, supplies, service providers, and daily office operations
• Support internal audits, HR policies, employee engagement activities, and other duties assigned by management

Human Resources jobs in Malaysia

HR Executive

Intern, HR Transformation

Human Resource Generalist