Legal Assistant

• Provide administrative support to attorneys
• Work independently on pleadings, discovery, motion preparation, and e-discovery
• Handle case management, docketing, document review, and exhibit preparation
• Perform e-filing in state and federal court

Legal Secretary

• Update internal Firm systems and external client systems within expected timeframes
• Sort, scan, categorize, label, digitally file, and properly organize legal documentation
• Complete assigned work queue items within designated timeframes
• Grasp and retain basic legal concepts and terminology to produce accurate work product
• Assist with preparing required items for court appearances
• Review incoming documents and distribute them to appropriate parties
• Communicate professionally and promptly by phone, email, and internal/external messaging systems
• Complete all assigned training in the Firm LMS
• Ensure compliance with laws, regulations, client requirements, court rules, and best practices
• Perform additional duties as assigned
• Provide accurate, timely, and high-quality legal support to financial institutions in creditor-rights matters

Legal Assistant II

• Draft engagement and introductory letters for new litigation matters
• Coordinate intake and setup of new litigation matters
• Review Litigation Approval Forms, obtain required documentation, and ensure timely matter creation
• Assign litigation approvals to appropriate attorneys and monitor timely processing
• Open and maintain litigation matters in Vision
• Maintain accurate matter information and electronic and physical files
• Schedule Zoom and other virtual meetings, reserve conference rooms, coordinate calendars, and manage meeting logistics
• Coordinate with attorneys, paralegals, clients, opposing counsel, courts, process servers, and other third parties
• Assist with filing, service, routing, and distribution of litigation documents
• Process and distribute incoming mail, checks, and legal documents; prepare outgoing mail and shipments
• Assist with docketing and calendaring court dates, hearings, deadlines, and litigation events
• Prepare, organize, and distribute materials for meetings, hearings, depositions, and other proceedings
• Provide administrative support to attorneys and paralegals on active litigation matters
• Track checks and other payments received by the Litigation Department
• Perform other duties as assigned

Legal Assistant, Litigation

• Support the supervision and daily management of a Billing Department consisting of approximately 30 billing professionals
• Serve as the Legal Billing Manager’s primary back-up and assume appropriate departmental leadership responsibilities during the Manager’s absence
• Provide leadership, coaching, guidance, and support to billing team members
• Help establish departmental priorities, distribute workloads, and ensure appropriate staffing and coverage
• Monitor daily billing workflows to ensure invoices are accurate, timely, and compliant with client billing guidelines
• Monitor productivity, quality, workload, and other departmental performance metrics
• Assist with performance management, employee development, and ongoing coaching of billing team members
• Support the onboarding, training, and development of new and existing billing staff
• Serve as a resource for complex billing questions, client requirements, and department best practices
• Partner with attorneys, clients, and administrative staff to research and resolve billing questions, disputes, and complex billing issues
• Assist with electronic billing processes, including invoice submission, rejection resolution, and compliance with client-specific eBilling requirements
• Monitor billing deadlines and help ensure invoices are processed and submitted accurately and timely
• Identify opportunities to improve departmental efficiency, reduce errors, streamline workflows, and strengthen billing processes and controls
• Assist in developing, documenting, and maintaining standard operating procedures, training materials, and billing guidelines
• Support the implementation and optimization of billing systems, processes, and technology
• Assist with reporting and analysis related to billing activity, productivity, and departmental performance
• Work closely with the Legal Billing Manager on departmental initiatives, projects, and process improvements
• Serve as a leadership resource for the Billing Department and help foster a professional, collaborative, and accountable team environment
• Perform other duties and special projects, as assigned

Assistant Legal Billing Manager

• Update internal Firm systems and external client systems within expected timeframes
• Sort, scan, categorize, label, digitally file and properly organize legal documentation
• Complete assigned work queue items within designated timeframes
• Grasp and retain basic legal concepts and terminology affecting accurate work product
• Assist with preparing required items for court appearances
• Review incoming documents and distribute them to appropriate parties
• Communicate professionally and promptly through phone, email, and internal/external messaging systems
• Complete all assigned training in the Firm LMS on time
• Ensure work complies with laws, regulations, client requirements, court rules, and best practices
• Perform additional duties as assigned