Legal Assistant

• Provide high-quality administrative, coordination and workflow support to the Commercial team in EMEA
• Provide primary administrative support and overflow support to other Commercial EMEA Team Assistants
• Provide project-specific and ad hoc administrative support
• Deliver timely, consistently high-standard work
• Support regular and ad hoc activities and provide responsive solutions
• Assist with legal and non-legal documents
• Coordinate meetings, diary management, team travel, AMEX reconciliation and team events
• Process monthly expense claims and invoices
• Develop relationships with law firms and internal and external stakeholders
• Follow up with stakeholders and partners
• Meet and greet visitors, partners and stakeholders
• Screen telephone calls, handle enquiries and escalate urgent matters
• Proactively manage diaries for conflicts and priorities
• Champion workplace technologies
• Maintain information, data, contacts and document control across platforms
• Comply with delegated authorities relevant to the position

Team Assistant – Legal

• Provide comprehensive secretarial and administrative support to solicitors, legal executives and paralegals
• Manage diaries, arrange meetings, prepare documents and coordinate appointments
• Produce, format and proofread correspondence, attendance notes, reports, legal documents and client communications
• Open new matters and maintain electronic and paper files
• Update case management systems and ensure records are complete and organised
• Monitor key dates and deadlines and prepare task lists
• Collate information and follow up with clients, fee earners and third parties
• Handle incoming telephone calls, emails and post
• Take accurate messages, respond to routine enquiries and refer urgent matters appropriately
• Prepare and manage meeting papers, bundles and file materials
• Arrange couriers, scanning, copying, filing and other administrative tasks
• Assist with billing and time recording, including preparing draft bills
• Liaise with accounts staff regarding billing information
• Maintain confidentiality and comply with anti-money laundering, client identification, conflict check, data protection and file management requirements
• Improve team processes, precedents, templates and administrative workflows

Legal Secretary

• Undertake bank reconciliations
• Process BACS payments, disbursements, and transfers
• Ensure accurate and compliant financial operations
• Support fee earners and the wider finance team
• Work alongside legal experts and support the firm's finance department

Legal Cashier, Finance Assistant, Legal Accounts

• Provide comprehensive administrative, secretarial and organisational support to the Legal Department
• Prepare, format, update and proofread legal documents
• Prepare redlines and execution versions of legal documents
• Assist with signing and execution processes, including obtaining signatures and maintaining execution records
• Manage legal correspondence, filing and document retention
• Support document production, amendments, version control and legal knowledge management
• Assist with legal research and information gathering
• Coordinate secure storage and retrieval of legal documents and records
• Handle billing and invoice settlement, raise purchase orders and liaise with Finance
• Assist the Company Secretary with company secretarial matters
• Support board and committee meetings, corporate authorisations, notices, resolutions and board packs
• Manage Legal Team diaries, appointments, meetings and calendars across multiple time zones
• Arrange travel, itineraries, visas and travel expenses
• Support onboarding, offboarding and absence management administration
• Perform ad hoc administrative tasks for the Legal Team and wider business

• Provide high-quality support to fee earners as part of a four-person secretarial team
• Manage complex diaries and coordinate meetings
• Prepare correspondence and legal documentation from digital dictation
• Support fee earners with day-to-day matter administration
• Build strong relationships with clients and their support teams
• Manage case management systems and open new matters
• Maintain accurate client and matter records
• Process incoming and outgoing post and electronic documentation
• Prepare court bundles and client documentation using PDF Docs or BundleDocs
• Coordinate travel and accommodation arrangements
• Assist with business development activities, client events and team communications
• Support billing processes, expense claims, disbursements and e-payments
• Monitor outstanding invoices and assist with debt management activities
• Handle confidential information in accordance with firm policies and data security requirements
• Work collaboratively across the secretarial team to ensure effective workload management and service delivery