Paralegal

• Provide remote, on-demand paralegal support for client law firms
• Handle Florida probate administration matters, including formal and summary administration
• Prepare probate petitions, notices, orders, and other court documents
• Manage probate court filings and deadlines
• Gather and organize estate, asset, creditor, and beneficiary information
• Communicate with clients, beneficiaries, courts, and other parties
• Draft and prepare legal documents
• Respond to project-related questions during the 30-minute online meeting process

Probate Administration Paralegal

• Report directly to an Associate General Counsel or Assistant General Counsel
• Support in-house counsel in managing legal issues efficiently and timely
• Research and collect information across designated business units for legal analysis and documentation
• Communicate with internal business counterparts to provide legal counsel or resolve legal issues and disputes
• Investigate factual claims internally
• Review, analyze, and create legal documentation, including agreements, correspondence, and reports
• Manage legal document management systems, including case or contract management systems
• Plan and manage assigned projects
• Retain, manage, and coordinate with outside counsel
• Perform preliminary legal research
• Assist attorneys cross-functionally within the legal team or department
• Train new paralegals and associates
• Train colleagues on new technologies or processes
• Create processes and protocols to improve Legal Department and business-unit efficiency
• Meet independently with business owners and escalate material issues to attorneys when appropriate

Senior Paralegal

• Provides support to Bar counsel
• Prepares pleadings
• Conducts legal research
• Assists in investigations and file reviews
• Assists in trial preparation
• Assists in preparation and submission of public record reviews
• Assists in special projects
• Prepares and submits monthly memos
• Performs other duties as assigned

• Support trademark strategy, clearance screening, and USPTO filings, including ESTTA submissions, Office Action responses, and TTAB docket tracking
• Track and support Madrid Protocol filings for international trademark protection
• Prepare trademark brand-use guidelines and policing materials
• Support cease-and-desist work for trademark and other IP infringement
• Support copyright work involving work-for-hire language, assignments, and licensing
• Triage domain and name disputes, including UDRP coordination and takedown letters
• Support fast-turn contract review and negotiation
• Support outside general counsel advisory work and dispute prevention
• Prepare demand letters and dispute-prevention playbooks
• Support vendor risk management through security addenda, DPAs, and SLAs
• Support privacy policy and website terms updates
• Prepare and maintain employment handbooks and policy suites
• Support employment and independent-contractor agreements
• Support workforce matters including discipline, separations, releases, and restructuring
• Support HR investigations into workplace complaints
• Support trade-secret hygiene programs and onboarding/offboarding checklists
• Support operational legal audits across contracts, compliance, and HR
• Support policy and process mapping, codes of conduct, conflicts policies, and gifts/entertainment policies
• Support claims and risk review, including insurance tender letters and coverage issue-spotting
• Support the firm’s data privacy and cybersecurity incident-response playbook

Paralegal – General Business Advisory, Employment, Trademark/IP

• Manage the intake of legal matters and provide an initial analysis of potential organizational impact
• Provide prompt, concise, and comprehensive responses to legal and business communications
• Manage high-volume and complex legal matters and prepare counsel for upcoming calls, meetings, and deadlines
• Monitor legal matters and prepare written summaries, case status reports, and case calendars
• Exercise sound judgment and independently resolve issues while escalating matters when appropriate
• Liaise with outside counsel, internal clients, court officials, and other relevant contacts
• Support workplace investigations by coordinating collection, review, organization, and summarization of information and documentation
• Proofread, organize, and maintain legal documents, business communications, correspondence, and other written materials
• Conduct factual and legal research
• Assist with fact investigations and preparation for depositions, hearings, and trials
• Draft business communications, reports, correspondence, and other written materials
• Maintain legal libraries, databases, electronic document management systems, and related records
• Perform other duties as assigned

• Work directly with attorneys on high-value, high-volume litigation matters
• Provide advanced case management, discovery support, and end-to-end trial readiness
• Maintain attorney calendars, track deadlines, and manage trial and hearing schedules
• Schedule depositions, pre-depositions, mediations, meetings, hearings, and other case events
• Manage case documents and litigation records using Microsoft Outlook, Word, Excel, Adobe, and FileVine
• E-file legal documents through the State E-Portal System and assist with federal filing as needed
• Prepare attorneys for depositions, hearings, trials, and conferences, including coordinating witnesses and exhibits
• Draft and finalize pleadings, motions, affidavits, subpoenas, and discovery demands/responses
• Prepare trial notebooks, exhibit lists, and other trial materials
• Retain and coordinate experts for trial
• Attend and support 60-day-before-trial meetings and final trial meetings; drive action items to completion
• Coordinate trial logistics, including courtroom technology, printing/binding, travel, service vendors, and day-of support
• Communicate with clients, opposing counsel, courts, vendors, and non-parties
• Send correspondence by email, regular mail, and certified mail
• Set up CourtCall and/or Zoom for hearings and coordinate virtual attendance
• Support fact-finding projects and maintain organized, up-to-date case files
• Perform other related duties as assigned