Payroll

• Process semi-monthly and biweekly payroll across multiple states and entities
• Support and execute payroll changes, including complex pay calculations, adjustments, deductions, compensation updates, employee status changes, address/work location changes, and wage garnishments
• Execute time and attendance processing and ensure seamless integration with payroll systems
• Review payroll outputs for accuracy and resolve discrepancies
• Respond to employee inquiries and collaborate with cross-functional teams to troubleshoot issues
• Support payroll tax compliance, including tax notices, unemployment tax rates, new state tax registrations, filings, remittances, and U.S. payroll regulations
• Audit 401(k) deferrals each pay cycle and prepare control totals
• Assist with payroll audits, reporting, employment verifications, and administrative tasks
• Assist with special projects, process improvements, documentation, and payroll procedure updates
• Support year-end payroll activities
• Identify opportunities to improve payroll processes and efficiency and collaborate with the Sr. Payroll Manager on recommendations to senior management
• Perform other duties as assigned

Senior Payroll Analyst

• Run end-to-end payroll for all employees, including faculty, ensuring accuracy, timeliness, and compliance
• Manage multi-state payroll operations, including audits, reporting, and reconciliations
• Maintain high data integrity across payroll systems and proactively identify and resolve discrepancies
• Partner with Finance on payroll-related reporting, budgeting, and forecasting
• Serve as the primary owner of payroll within the organization
• Identify opportunities to improve payroll processes, reduce manual work, and increase accuracy
• Implement system and workflow improvements within Rippling
• Anticipate and solve payroll challenges as the company scales
• Drive better reporting and visibility into payroll data
• Administer employee benefits programs, including health, dental, vision, and 401k
• Partner with brokers and vendors on renewals and ongoing management
• Ensure accurate enrollment, changes, and employee support
• Support compliance with ACA, COBRA, and related requirements
• Maintain compliance with federal, state, and local payroll regulations
• Support audits, reconciliations, and reporting requirements
• Serve as system owner for Rippling (payroll + HRIS) and partner systems like Fidelity (401k)
• Support equity-related administration in partnership with Carta, as needed
• Report to the CFO and partner closely with the People team

Senior Payroll Specialist

• Manage the day-to-day accounts receivable function across multiple entities and customer accounts
• Prepare and issue customer invoices, credit memos, and related billing documentation
• Review customer accounts and ensure transactions are recorded in the appropriate accounting periods
• Monitor outstanding receivables and maintain accurate aging reports
• Follow up on overdue balances and resolve collection issues with internal stakeholders and customers
• Apply customer payments and ensure cash receipts are accurately reflected in the accounting system
• Perform customer account reconciliations and investigate discrepancies or unapplied cash
• Coordinate with client-facing and operational teams to resolve billing questions and disputes
• Maintain accurate customer records and supporting documentation
• Assist with cash forecasting and reporting related to expected customer receipts
• Support month-end close through AR reconciliations, aging analysis, accruals, and other required activities
• Coordinate payroll accounting and reconciliation across company entities
• Work with HR and external payroll providers to ensure payroll information is complete and accurate
• Review payroll registers and supporting reports before processing and posting
• Record payroll-related journal entries, including wages, taxes, benefits, bonuses, and other payroll expenses
• Reconcile payroll liabilities, employee deductions, taxes, and benefit-related accounts
• Investigate and resolve discrepancies between payroll reports and the general ledger
• Support employee benefits accounting, payroll year-end activities, W-2 preparation, and external audit support
• Maintain confidential payroll and employee accounting information
• Prepare and post accounting entries associated with AR, payroll, and related balance sheet accounts
• Complete monthly reconciliations and maintain well-supported account schedules
• Assist with monthly and year-end financial close, external audits, tax requests, financial reporting, and analysis
• Identify unusual transactions or variances and determine underlying causes
• Maintain organized accounting records in accordance with company policies and accounting standards
• Assist with ad-hoc accounting projects and analysis
• Identify opportunities to automate, streamline, and improve AR and payroll accounting processes

Senior Accounts Receivable, Payroll Specialist

• Support the payroll function for the Courant Institute School
• Ensure accurate and timely payroll processing for faculty, researchers, adjuncts, and students
• Work collaboratively with a peer Payroll Administrator
• Support the Associate Director of Fiscal Affairs in managing daily operations
• Resolve complex payroll inquiries
• Optimize payroll tracking systems within Workday
• Perform detailed payroll reconciliations

Payroll Administrator

• Answer and direct phone calls, emails, and correspondence
• Organize and schedule appointments, meetings, and travel arrangements
• Maintain office records, policies, and procedures
• Assist in preparing reports and reconciling expenses
• Manage airport security badging processes for employees
• Oversee time and attendance tracking and assist with payroll processing
• Order and manage office supplies
• Provide support to visitors and act as a point of contact for clients
• Support the ground handling office and coordinate office activities
• Ensure smooth communication between internal teams and external clients
• Perform primary payroll processing responsibilities

Payroll jobs in New York

Senior Payroll Analyst

Senior Payroll Specialist

Senior Accounts Receivable, Payroll Specialist

Payroll Administrator

Administrative, Payroll Assistant