Proposal Manager

• Oversee the full lifecycle of proposal development from initial RFP release through final submission
• Analyze RFP requirements and recommend proposal processes and content
• Guide writers, organizational leads, and proposal team members
• Define proposal style conventions and approve templates, covers, spines, tabs, labels, and associated graphics
• Develop and maintain proposal schedules and compliant outlines
• Consolidate RFP questions and facilitate internal review and approval
• Lead proposal kick-off meetings, status meetings, and color reviews
• Ensure compliance with RFP requirements throughout the proposal lifecycle
• Coordinate reviews with Legal, Contracts, Insurance, and other stakeholders
• Ensure required forms and documentation are completed
• Prepare review packages and guide contributors and reviewers
• Maintain and manage the proposal collaboration workspace
• Coordinate graphics development and production activities
• Review proposal content for quality, consistency, and compliance
• Ensure timely production and coordinate final delivery and submission plans
• Lead final book check reviews
• Communicate proposal status and escalate risks or concerns to senior leadership
• Track and confirm successful proposal delivery and submission
• Support preparation and coordination of oral presentations

Senior Proposal Manager

• Own the full EPC proposal development process and ensure proposal package accuracy, completeness, and competitiveness
• Lead multidisciplinary engineering, estimating, project controls, and construction teams
• Develop, validate, and approve engineering quantities and estimates
• Analyze quantities and maintain comparison spreadsheets with similar executed projects
• Coordinate proposal execution strategy, schedule, alignment, and deliverables
• Lead weekly Proposal Update Meetings and hold disciplines accountable
• Review RFP documents and provide scope summaries
• Attend client kick-off meetings, pre-bid meetings, and site visits
• Develop and maintain proposal schedules with Project Controls
• Lead discussions on execution strategy, win themes, and project execution philosophy
• Assign and review proposal deliverables, narratives, and written sections
• Maintain the proposal tracker and ensure documentation is current
• Lead estimate/scope handoff meetings after project award
• Establish project budgets with Project Controls at kickoff
• Ensure knowledge transfer from proposal to execution teams
• Improve engineering estimate files, tools, and proposal review cycles

Engineering, Technical Proposal Manager

• Oversee preparation, organization, and submission of complex EPC proposals for high-voltage distribution, substation, renewable, and utility electrical projects
• Provide day-to-day guidance and support to Proposal Coordinators, including task oversight, escalation management, and mentorship
• Coordinate multiple concurrent proposals and RFP submissions
• Ensure proposal requirements, deadlines, schedules, checklists, and compliance standards are met
• Review RFP documents and create proposal documents aligned with client requests and company templates
• Coordinate inputs from estimating, engineering, procurement, HSE, quality, legal, and other stakeholders
• Coordinate internal review and approval processes
• Work with estimators to incorporate pricing, assumptions, and risk items into submissions
• Manage proposal document control, formatting, version control, submission packaging, and SharePoint organization
• Maintain proposal content libraries, templates, project information, corporate experience, resumes, organizational charts, and supporting materials
• Maintain CRM records related to proposal status, client interactions, outcomes, and business development metrics
• Serve as the central point of contact for proposal coordination
• Participate in proposal kickoff and close-out meetings
• Capture requirements, lessons learned, and improvement opportunities
• Identify and implement process improvements to streamline workflows, improve document quality and knowledge management, and reduce risk
• Track proposal outcomes and support win/loss analysis and post-submission client feedback
• Report to the Director of Preconstruction