Receptionist

• Provide general office support through clerical activities and related tasks
• Greet and answer inquiries for the general public, customers, and visitors
• Announce and log visitors
• Process outgoing mail and receive deliveries
• Perform administrative support tasks, including proofreading and typing
• Operate calculators, facsimile machines, computers, and telephone switchboards
• Answer, screen, and route calls and relay messages
• Perform other duties assigned by the manager

• Answer, screen and direct all phone calls in a professional and friendly way
• Meet and greet all visitors in a polished and professional manner
• Manage staff movements in and out of the office
• Provide administrative and clerical support as needed
• Maintain company calendar and manage conference room bookings and meetings
• Organize company in-house lunches and catering
• Order and maintain office supply inventory
• Tidy and maintain reception, conference and break room areas
• Handle and prepare outgoing and incoming mail
• Ship and receive packages
• Process correspondence, letters, forms, reports and various documents
• Maintain various filing systems
• Ensure faxes, such as bids, reach the appropriate personnel
• Organize travel arrangements, including hotels and flights
• Answer emails in Outlook

Receptionist – Temp to Perm

• Greet visitors and direct them to the appropriate personnel or department
• Answer incoming phone calls and direct calls to the appropriate personnel or department
• Manage the reception area to ensure it is clean and organized
• Receive and sort incoming mail and deliveries
• Perform general administrative duties, such as photocopying, scanning, and filing
• Coordinate with other departments to schedule meetings and appointments
• Assist with other duties as assigned by management