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Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in providing company secretarial support, managing corporate documentation, and ensuring compliance with regulatory requirements. Proficient in maintaining accurate records and facilitating effective communication with clients and stakeholders.
Highest-signal resume keywords
Company Secretarial SupportCorporate GovernanceNative-Level Japanese ProficiencyMicrosoft Office ProficiencyOrganizational Skills
About the role
Key responsibilities & impact- Provide high-quality company secretarial support to a portfolio of client entities
- Assist with company incorporations, deregistrations, and other corporate lifecycle events
- Prepare and coordinate board resolutions, shareholder resolutions, meeting minutes, powers of attorney, and other statutory documentation
- Support changes in corporate information, including director, representative director, registered address, and company officer changes
- Maintain corporate records and statutory registers
- Process requests relating to company seals and chops
- Manage incoming and outgoing correspondence, courier packages, and official documents
- Scan, file, and maintain corporate documentation in electronic document management systems
- Maintain accurate client records and entity information in internal databases and entity management systems
- Assist with statutory filings and submission of corporate documents to relevant authorities
- Liaise with the Legal Affairs Bureau, Tax Office, banks, and other government agencies
- Support regulatory, banking, and compliance requests
- Monitor filing deadlines and ongoing compliance requirements
- Respond to client inquiries in a timely and professional manner
- Support client acceptance, due diligence, and compliance procedures
- Build and maintain relationships with clients and internal stakeholders
- Assist with process improvements and special projects
Requirements
What you’ll need- Degree or diploma in International Liberal Studies, Business Administration, Corporate Governance, Law or a related field
- Minimum of 2 years' relevant experience, preferably in a corporate services provider, professional services firm, law firm, or similar environment
- Native-level Japanese language proficiency
- Business-level English communication skills, both written and spoken
- Proficiency in Microsoft Office applications, particularly Word, Excel, and PowerPoint
- Strong organizational and time-management skills
- Excellent attention to detail and accuracy
- Ability to work independently and manage multiple priorities
- Proactive, self-motivated, and eager to learn
- Strong interpersonal and communication skills
- Ability to adapt to changing priorities and deadlines
- Collaborative team player with a client-focused mindset
Benefits
Comp & perks- Annual success-sharing bonuses or commission plans based on individual performance
- Annual leave
- Tuition reimbursement
- Referral bonuses
- Competitive and comprehensive benefits package
- Hybrid or remote work schedules as business needs allow and in alignment with local regulations
- Support for colleagues with disabilities and necessary workplace resources
- Global career opportunities
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Corporate Lifecycle EventsBoard Resolutions PreparationStatutory DocumentationStatutory FilingsEntity Management Systems
Soft Skills
Attention to DetailTime-Management SkillsInterpersonal SkillsClient-Focused MindsetProactive Attitude
Tools & Technologies
Electronic Document Management SystemsMicrosoft WordMicrosoft ExcelMicrosoft PowerPoint
Industry Keywords
Corporate Services ProviderProfessional Services FirmLaw FirmRegulatory ComplianceDue Diligence