Grey Consulting

Administration

• Support the Department of Transportation Federal Transit Administration with federal service and commercial-item acquisitions
• Process simplified acquisitions, contracts, purchase orders, IAAs, IDIQ contracts, BPAs, and task, delivery, and call orders
• Meet with program officials, CORs, and COs to support cradle-to-grave procurement actions from acquisition planning through contractual execution
• Provide senior-level federal acquisition subject-matter expertise throughout acquisition planning, solicitation, evaluation, award, post-award administration, and close-out
• Understand and apply federal acquisition laws, regulations, and processes
• Proofread and edit data and documents daily to ensure clear and concise contractual work products
• Analyze pre-award and post-award data, identify missing information, contact appropriate individuals, and notify the Government of findings
• Assist with preparing and entering contractual actions into FTA’s contract writing system, currently ESC PRISM
• Perform data verification and quality assurance and contribute input to federal reporting
• Maintain written work updates in an online spreadsheet
• Assist with call-order, task-order, and contract administration, including performance and invoice tracking
• Prepare modifications related to contractual changes

Senior Contract Specialist/Administrator III

• Provide mid-level acquisition expertise throughout various stages of the procurement process
• Support acquisition planning, market research and analysis, solicitations, RFPs, RFQs, evaluation reviews, and review of SOWs, SOOs, and PWSs
• Prepare or review pre-procurement packages
• Maintain work items and provide status updates on contractual actions
• Assist with administration of IDIQs, BPAs, contracts, task orders, delivery orders, call orders, and purchase orders
• Apply contract types including FFP, cost reimbursable, labor hour, and time and materials
• Assist with cost/price analysis, contract modifications, terminations/default actions, and contract closeout
• Perform recurring contract administration duties with limited guidance
• Resolve complex problems and assist with data validation
• Assist with advertising, soliciting, constructing, awarding, and administering contractual actions
• Use acquisition e-Gov tools and systems to prepare contractual actions
• Support additional acquisition-scope assignments for FTA programs as directed by the COR

Mid-Level Contract Specialist/Administrator II

Customer Support

• Serve as the primary point of contact for office support and customer service
• Analyze, troubleshoot, and execute assigned program support tasks
• Initiate and track assignments to achieve program objectives
• Prepare accurate work products requiring minimal government review
• Coordinate and prioritize multiple concurrent assignments
• Assist senior staff and office directors with high-level operations, projects, events, and cross-functional initiatives
• Manage calendars, schedules, appointments, and meetings
• Schedule and coordinate special events, logistics, stakeholders, and leadership briefing materials
• Compile and summarize information for correspondence, reports, and briefing papers
• Coordinate responses to controlled correspondence
• Proofread outgoing correspondence and review package contents
• Respond to general inquiries and follow up on routine correspondence
• Support scheduling, meeting coordination, time reporting, records management, procurement tracking, travel logistics, and resource inventory management
• Create reports and communicate findings to TFHRC Leadership
• Coordinate meetings, presentation materials, meeting minutes, and follow-up actions
• Perform timekeeping, data entry, database maintenance, and office file management
• Prepare, submit, route, and monitor procurement requests and related approvals
• Make travel arrangements, including reservations, tickets, travel authorizations, vouchers, and itineraries
• Identify process improvements and prepare correspondence, reports, technical papers, tables, charts, graphs, presentations, and government forms
• Support special projects, TFHRC programs, RD&T offices, meetings, facility tours, conferences, and events
• Plan and facilitate laboratory tours and special events
• Support the TRB/FHWA Annual Meeting, including attendee and equipment tracking, shuttle schedules, meeting space, and on-site assistance
• Conduct property inventory and supply tracking
• Manage government property and share findings with the Accountable Property Officer
• Drive government-owned vehicles and coordinate fleet maintenance, licensing, registration, mileage, fuel, and GSA reporting

Senior Contract Specialist/Administrator III

Mid-Level Contract Specialist/Administrator II

RD&T Program Support Specialist