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Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in contract administration, project coordination, and financial reporting within the construction and real estate development sectors. Proficient in utilizing PeopleSoft and Autodesk Forma for effective project management and communication with stakeholders.
Highest-signal resume keywords
Contract AdministrationProject CoordinationPeopleSoft ProficiencyAutodesk Forma ExperienceMicrosoft Office Suite
About the role
Key responsibilities & impact- Draft, edit, route for signature, and enter contracts, addenda, and change orders for shell development, tenant improvements, and Build-to-suit projects in PeopleSoft
- Review and enter invoices in PeopleSoft, verify cost coding against contract terms, and resolve discrepancies with contractors, consultants, and Development Managers
- Maintain contractor insurance records and obtain required updates before payment
- Prepare recurring project reports, monthly and quarterly accruals, and budget-to-actual reporting using contracted costs
- Help project teams maintain current cost and status information
- Support review of contract formatting, exhibit inclusion, and signature tracking
- Serve as a resource for development and accounting processes and communicate Prologis requirements to contractors
- Provide process guidance to development administrative assistants as needed
- Prepare monthly expense reports and coordinate travel and administrative support
- Coordinate information and follow-ups among internal teams and external partners
- Support project tracking and coordination across due diligence, entitlements, design, permitting, and construction as experience grows
- Participate in project meetings and stakeholder coordination
- Track legal requests, historical and current bonds, letters of credit, and the master project status list
- Develop strong working knowledge of Autodesk Forma accounting, contract drawings, and file management modules
- Coordinate and assist in planning team, project, and safety-related activities and events
Requirements
What you’ll need- At least 3-5 years of related industry experience
- Experience in a project administrator, development assistant, project engineer, property manager, contract administrator, office administrator, or similar role
- Proficiency with Microsoft Office, including Excel, Word, PowerPoint, and Outlook
- Ability to prioritize assignments, follow direction from multiple stakeholders, and meet deadlines accurately
- Effective written and verbal communication with colleagues, management, contractors, vendors, and customers
- Sound judgment, discretion, attention to detail, and appropriate handling of sensitive or confidential information
- Ability to travel approximately 15-20% of the time
- Experience in construction, real estate development, or a related field preferred
- Relevant training or a high school diploma preferred
- Experience with Bluebeam preferred
- Experience with Autodesk Forma and other Autodesk software platforms preferred
- Experience with PeopleSoft preferred
- Willingness and capability to use emerging technology, automation, and AI tools to improve efficiency, quality, and speed, while applying sound judgment and accountability
- Successful completion of background verification
Benefits
Comp & perks- Healthcare insurance for employees and eligible dependents
- Dental insurance for employees and eligible dependents
- Vision insurance for employees and eligible dependents
- 401(k) retirement plan with company match of 50% up to 12% of eligible compensation
- Paid time off with a starting accrual of 22 days a year
- Paid holidays
- Volunteer time
- Wellness benefits
- Financial benefits
- Work/lifestyle-specific benefits
- Generous total rewards package
- Quality management and leadership development
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Contract DraftingInvoice ReviewBudget ReportingCost Coding VerificationProject Tracking
Soft Skills
Effective CommunicationAttention to DetailSound JudgmentDiscretionPrioritization
Tools & Technologies
PeopleSoftAutodesk FormaBluebeamMicrosoft ExcelMicrosoft Word
Industry Keywords
ConstructionReal Estate DevelopmentProject AdministrationDevelopment AssistantOffice Administration