The New York Public Library

Executive Assistant

• Coordinate assembly and distribution of Investment Committee meeting materials
• Draft and distribute Investment Committee minutes, manage Legal signatures, and maintain meeting archives
• Schedule and reserve meeting rooms for team and investment manager meetings
• Manage AV, facilities, hospitality, and catering needs
• Research and book comprehensive domestic and international travel itineraries and secure visas
• Maintain travel spreadsheets and work with Concur/Lightning and internal purchasing and procurement teams
• Create and reconcile requisitions, expense reports, and purchasing card transactions in Workday
• Monitor departmental budgets, request quotes, and process contracts through execution
• Order and maintain office supplies, equipment, and technology
• Maintain filing structures across Dynamo and the shared drive for confidential investment documents
• Greet external guests and provide hospitality
• Assist with compliance documentation, subscription documents, and other projects directed by the Chief Investment Officer
• Identify and implement workflow improvements for scheduling, document management, and office administration

Investment Office Coordinator, Executive Assistant

Director

• Oversee operations and services of the Barbara Goldsmith Preservation department, including the Conservation Lab and Collection Management/Registrar services
• Unify and align staff around NYPL’s preservation program, policies, best practices, and strategic initiatives
• Build collaboration with research centers, Exhibitions, BookOps, Facilities, Capital Planning, ReCAP, and partner institutions
• Develop an updated preservation policy for internal and external audiences
• Identify resource, workflow, system, and storage gaps and develop improvement plans
• Develop a long-term roadmap for preservation and care of research collections
• Align the Preservation department’s organizational structure and capacity with strategic initiatives
• Develop a 10-year collections storage master plan
• Oversee collections emergency preparedness and disaster recovery planning, including staff training and compliance
• Contribute to the Total Cost of Stewardship model
• Support Exhibitions and Outgoing Loan programs by optimizing workflows and safe movement of collections
• Improve workflows for collections control and movement of special collections
• Lead collections control and condition review processes supporting digitization
• Contribute to the digital preservation strategy
• Manage budgets and grants, coordinate fine art insurance, and support fundraising
• Develop staff, foster inclusion and professional growth, and manage organizational change
• Represent NYPL at preservation conferences and committees
• Perform other related duties as required

Director of Preservation Services

Manager

• Develop opportunities for teens to create, share, and showcase their perspectives through collections, publications, programs, social media, and other creative platforms
• Oversee Teen Curators in partnership with the Center for Educators and Schools, Research Libraries, and other Library partners
• Oversee Teen Voices, NYPL’s flagship publication by and for teens, and other teen publishing and creative initiatives
• Develop opportunities for teens to create, curate, publish, and showcase original content across print, digital, social media, and other creative platforms
• Oversee YAPS social media channels and content planning
• Partner with Volunteer and Intern Programs to support positive teen volunteer experiences across NYPL
• Directly supervise the Associate Manager of Teen Voice & Leadership
• Lead the strategy, design, implementation, and evaluation of Teen Voice & Leadership initiatives
• Manage program budgets, vendors, partnerships, timelines, and major deliverables
• Use participation data and teen and staff feedback to assess programs and inform future direction
• Meet partners across YAPS, Research, the Center for Educators and Schools, Communications, and Volunteer Services
• Assess workflows, roles, and opportunities to strengthen the portfolio
• Perform other related duties as assigned

Manager, Teen Voice & Leadership

Technical Project Manager

• Lead end-to-end product development processes from inception through delivery
• Lead the project team building applications supporting access to digital library cards, educational services, and single sign-on
• Develop communication and capacity plans, project timelines, and project status updates for department and cross-functional Library partners
• Identify and mitigate project risks and issues
• Lead all scrum ceremonies and enable rapid product development
• Oversee partner vendors or agencies involved in project delivery
• Support annual and quarterly roadmapping for the Institutional Services team
• Track progress against established goals and adjust processes and plans as needed
• Organize project documentation and artifacts
• Own scrum ceremonies, project deliverables, and project plans
• Build collaborative relationships among team members, stakeholders, and leadership
• Identify process improvement opportunities and develop strategies to address them
• Lead robust, aligned, high-performing project teams
• Drive sprint, quarterly, and annual goals
• Manage overall delivery of assigned projects
• Perform other duties as assigned

Technical Project Manager – Institutional Services

• Manage approximately 30–40 part-time Teen Reading Ambassadors across 15–20 NYPL branch locations
• Oversee onboarding, timekeeping, coaching, performance management, communication, and ongoing support
• Lead day-to-day implementation of the Teen Reading Ambassador program within an assigned portfolio
• Exercise independent judgment to address routine program, teen, and branch needs and escalate complex concerns
• Design and facilitate developmentally appropriate trainings focused on working with children ages 6–12, homework help, literacy skill-building, enrichment activities, and workplace readiness
• Build and maintain relationships with branch staff and the After School Program team
• Conduct branch visits and troubleshoot program challenges
• Coordinate onboarding, trainings, materials, special events, professional development opportunities, and other Ambassador experiences
• Support TRA projects and initiatives, including the Teen Reading Ambassador literary magazine
• Maintain and analyze attendance and participation data to identify trends and improve systems and processes
• Collaborate with the Teen Ambassador Programs Manager, fellow Associate Managers, Children’s Programs & Services, Communications, Human Resources, and other departments
• Directly supervise approximately 30–40 part-time Teen Reading Ambassadors
• Report to the Manager of Teen Ambassador Programs

Associate Manager, Teen Reading Ambassadors – Temporary

Learning and Development

• Administer the Bridge learning management system by assigning and enrolling courses, tracking completions, running reports, and maintaining accurate learning records
• Coordinate training session and onboarding logistics, including scheduling, registration, communications, materials, and room or virtual setup
• Coordinate and co-facilitate Welcome Day onboarding sessions and other workshops
• Format, update, and proofread e-learning modules and training materials using instructional design methodology
• Support learning initiative project teams by scheduling meetings, taking notes, collecting SME input, and tracking action items and deadlines
• Compile participant feedback and completion data and prepare draft reports
• Respond to routine staff inquiries about training and course access and route training requests
• Maintain the training calendar, shared files, and program documentation
• Complete role onboarding and compliance training
• Learn and administer the Bridge LMS, including course assignments, enrollment, completion tracking, and standard reporting
• Prepare facilitation materials and handouts for training sessions
• Perform other related duties as required

Investment Office Coordinator, Executive Assistant

Director of Preservation Services

Manager, Teen Voice & Leadership

Technical Project Manager – Institutional Services

Associate Manager, Teen Reading Ambassadors – Temporary

Learning & Development Coordinator