Accounts Payable

• Manage the AP inbox and process incoming invoices and requests
• Serve as a primary point of contact for vendors and internal teams
• Review, enter, classify, and code vendor invoices in Zip and NetSuite
• Ensure complete documentation, appropriate approvals, and purchase order matching
• Prepare payment batches for review and approval and monitor payment deadlines
• Support vendor onboarding and maintain accurate vendor records
• Investigate and resolve invoice discrepancies, duplicate charges, missing credits, and payment issues
• Review employee expenses and corporate card transactions in Ramp
• Reconcile AP activity and balances with the general ledger
• Support month-end close by identifying unrecorded invoices and potential accruals
• Maintain vendor tax documentation, including W-9s, and support annual 1099 preparation
• Follow approval and payment controls, including verification procedures for vendor banking changes
• Maintain organized records and provide AP documentation for internal reviews and external audits
• Support system updates, workflow improvements, and projects affecting procurement, expenses, accounts payable, and FP&A
• Report to the Procurement Manager and partner with Accounting and teams across Alchemy

Accounts Payable Specialist

• Process and post incoming payments accurately and in a timely manner.
• Prepare and issue invoices, account statements, and payment reminders as needed.
• Monitor outstanding balances and follow up on past-due accounts with professionalism and consistency.
• Reconcile customer accounts and investigate discrepancies, short payments, and unapplied cash.
• Maintain accurate records of billing activity, payment status, and account communications.
• Work closely with internal teams to resolve questions related to invoices, payments, and account balances.
• Assist with month-end close activities, including receivables reporting and reconciliations.
• Support the preparation of aging reports and help track collection activity across accounts.
• Organize and maintain financial documentation in a clear, audit-ready format.
• Use Gen AI thoughtfully as a productivity tool to help summarize account activity, organize follow-up notes, and streamline routine administrative work while maintaining strong judgment, accuracy, and confidentiality.
• Contribute to special projects and other responsibilities as business needs evolve.
• Report to a Sr. Accountant.

Accounts Payable Clerk

• Process full-cycle accounts payable, including invoice review, coding, securing approvals, entry, and payment
• Prepare journal entries and account reconciliations
• Support month-end close and general accounting functions
• Reconcile and match purchase order receipts to vendor invoices
• Maintain vendor information, including year-end 1099 issuance and reporting
• Maintain electronic vendor and employee expense files
• Interact with internal and external auditors and support auditing projects
• Complete general ledger account reconciliations and sub-ledger maintenance
• Perform use tax accruals
• Liaise between departments and vendors to resolve billing and vendor-related issues
• Ensure payments are approved according to the company’s delegation of authority
• Participate in Accounts Payable month-end close
• Generate accrual lists and corporate credit card accruals
• Prepare weekly cash requirements, check runs, wires, and ACH payments
• Maintain wire and ACH templates and filing systems
• Perform miscellaneous duties assigned by the AP Manager

Accounts Payable Specialist II

• Process vendor invoices accurately and on time
• Match invoices to purchase orders and receiving documentation when applicable
• Maintain vendor records, including W-9s and payment details
• Communicate with vendors to resolve billing discrepancies and answer payment inquiries
• Review and process employee expense reimbursements
• Monitor and reconcile corporate credit card transactions
• Ensure expenses comply with company policies and proper documentation is provided
• Prepare and submit weekly or bi-weekly payment runs by ACH, check, or wire
• Ensure proper approvals are obtained prior to payment
• Assist with cash disbursement tracking and reporting
• Reconcile AP aging and resolve outstanding items
• Support month-end close by ensuring AP is complete and accurate
• Maintain organized digital records for audits and internal review
• Follow established AP policies and internal controls
• Identify opportunities to improve efficiency and accuracy in AP workflows
• Assist with special projects such as vendor clean-up, system transitions, and audits
• Partner with internal teams and vendors to resolve discrepancies and ensure a smooth payment process

• Prepare, review, and process monthly program service grant and contract billings to ensure optimal revenue cycle
• Complete and track program member reimbursement claims
• Verify payment summary vouchers for accuracy and regulatory compliance
• Analyze denied claims, investigate discrepancies, and liaise with necessary parties to secure maximum reimbursement
• Maintain documentation of submitted claims, payments, denials, and follow-up activities
• Reconcile incoming daily cash receipts and maintain the corporate cash ledger
• Formulate and distribute complex Accounts Receivable program invoices under strict deadlines
• Aggregate and audit source documentation, including benefits records, check copies, and timesheets
• Support Accounts Payable closing activities by identifying accrued liabilities and ensuring proper period matching
• Deliver documentation and analytical support for internal, external, and funder audits
• Report to the AR Assistant Manager/Assistant Controller

Accounts Receivable/Accounts Payable Specialist

• Support the day-to-day operations of accounts payable.
• Review purchase orders and statements, verify invoice amounts owed, and respond to vendor inquiries.
• Prepare, process, and post invoices timely and accurately.
• Reconcile financial accounts.
• Support month-end, quarter-end, and year-end close processes.
• Perform account analysis to identify and explain variances.
• Maintain documentation and supporting files, including approvals.
• Assist with internal and external audit requests.
• Liaise with the bank and other parties as required.
• Perform backup duties within the department.
• Record and process daily accounts payable transactions, obtain approvals, and issue checks.
• Assist with the accounts payable email queue and electronic file organization.
• Assist with printing daily premium refund checks and monthly commission checks.
• Assist with vendor maintenance in the general ledger, including payment locations and vendor request/change forms.
• Maintain current W-9 documents for accounts payable vendors.
• Research vendor payment discrepancies and respond to vendor inquiries.
• Assist with employee garnishment, broker garnishment, and broker backup withholding.
• Monitor company credit card transactions and required receipts.
• Assist with uploading disbursements.
• Respond to internal and external broker commission inquiries.

Accounts Payable jobs in California

Accounts Payable Specialist

Accounts Payable Clerk

Accounts Payable Specialist II

Accounts Payable Specialist

Accounts Receivable/Accounts Payable Specialist

Accounts Payable Clerk I