Administration

• Independently manage research proposal submissions and award review
• Review budgets
• Lead departmental staff and faculty system-wide
• Negotiate revisions to contracts
• Develop and implement processes and procedures related to research support
• Ensure proposals and accepted awards comply with applicable regulations and WSU policies and procedures
• Ensure University needs and priorities are met and minimize University risk
• Draft and negotiate award agreements, contract agreements, and amendments issued to subrecipients under federal and non-federal grants, cooperative agreements, and contracts
• Work as a member of the Grant and Contracts Team

Grant and Contract Administrator

• Support the Department of Transportation Federal Transit Administration with federal service and commercial-item acquisitions
• Process simplified acquisitions, contracts, purchase orders, IAAs, IDIQ contracts, BPAs, and task, delivery, and call orders
• Meet with program officials, CORs, and COs to support cradle-to-grave procurement actions from acquisition planning through contractual execution
• Provide senior-level federal acquisition subject-matter expertise throughout acquisition planning, solicitation, evaluation, award, post-award administration, and close-out
• Understand and apply federal acquisition laws, regulations, and processes
• Proofread and edit data and documents daily to ensure clear and concise contractual work products
• Analyze pre-award and post-award data, identify missing information, contact appropriate individuals, and notify the Government of findings
• Assist with preparing and entering contractual actions into FTA’s contract writing system, currently ESC PRISM
• Perform data verification and quality assurance and contribute input to federal reporting
• Maintain written work updates in an online spreadsheet
• Assist with call-order, task-order, and contract administration, including performance and invoice tracking
• Prepare modifications related to contractual changes

Senior Contract Specialist/Administrator III

• Review, prepare, and manage preconstruction contracts and related documentation
• Ensure contracts align with project scope, timelines, budget, legal requirements, regulatory requirements, and company requirements
• Assist with bid proposals, tender documents, and RFIs
• Support procurement by liaising with subcontractors, suppliers, and clients
• Identify potential risks and collaborate with project teams to mitigate them
• Maintain accurate and complete preconstruction documentation, including contracts, amendments, and correspondence
• Collaborate with the preconstruction team, project managers, estimators, and legal teams to transition projects into construction
• Assist in reviewing project budgets and aligning contract terms with financial goals
• Support cost estimating efforts
• Serve as a point of contact for clients and stakeholders during preconstruction
• Assist in negotiating terms and conditions with subcontractors and suppliers and obtain required compliance documentation

Contract Administrator

• Review, prepare, and manage preconstruction contracts and related documentation
• Ensure contracts align with project scope, timelines, and budget
• Assist with bid proposals, tender documents, and RFIs
• Support procurement by liaising with subcontractors, suppliers, and clients
• Ensure contracts comply with legal, regulatory, and company requirements
• Identify risks and collaborate with project teams to mitigate them
• Maintain accurate and complete preconstruction documentation
• Coordinate with preconstruction teams, project managers, estimators, and legal teams for transition to construction
• Assist in reviewing project budgets and aligning contract terms with financial goals
• Support cost estimating efforts
• Serve as a client and stakeholder contact during preconstruction
• Assist in negotiating terms and conditions with subcontractors and suppliers and obtaining compliance documentation

• Provide pre- and post-award research administration support
• Lead complex sponsored-project fiscal activities throughout the grant lifecycle
• Collaborate with faculty researchers, principal investigators, department administrators, central research administration offices, sponsors, subrecipients, and internal project teams
• Guide proposal materials through WSU pre-award systems
• Review funding announcements and ensure application materials are complete, accurate, and compliant
• Manage a multi-million-dollar portfolio of federal and non-federal awards
• Initiate subawards, no-cost extensions, renewals, continuations, amendments, supplemental funds, effort certification, payroll assignments/accounting, budget reporting, rebudgeting, carryforward, spend forecasting, and award closeout
• Reconcile contract language with award data in Workday
• Analyze account allocations, expense postings, encumbrances, balances, and revenue collection
• Present account-health narratives to principal investigators
• Recommend adjustments, initiate corrective actions, and contribute to account reconciliation
• Lead grants-management activities and process development and improvement

Administration jobs in Washington

Grant and Contract Administrator

Senior Contract Specialist/Administrator III

Contract Administrator

Contract Administrator

Grants & Contracts Administrator