Administrative Assistant

• Prepare charge documents and assist with ICD/CPT coding for Lab/AP charges
• Work billing reports and queues to ensure accurate claim filing information
• Communicate coding and billing issues to management
• Register patients and enter/transcribe orders into computer systems
• Disseminate results according to protocols
• Scan documents to the EMR
• Transcribe and edit radiologists’ and pathologists’ dictation
• Package and track pathology send-out requests
• Act as a resource for staff and resolve customer service issues
• Address specimen collection, turnaround-time, erroneous results, MRN, and billing correction issues
• Handle customer service complaints and coordinate with other departments
• Dispatch pathologists as applicable
• Answer and follow up on telephone, walk-in, and written inquiries
• Greet and direct visitors and callers
• Assemble mailings, distribute faxes, scan, and file documents
• Operate office and videoconferencing equipment
• Support the laboratory medical director
• Manage schedules and prioritize email
• Manage physician report cards and Epic administrative in-baskets
• Coordinate pathologist schedules
• Validate CPT codes and final pathology report ICD coding to maximize billing
• Train physicians, locums, supervisors, managers, and PAs on Dragon, billing, lab orientation, and Softpath
• Complete daily work assignments and promote teamwork and communication
• Assist with audits and reviews
• Attend meetings and provide input
• Participate in annual policy and procedure reviews

Administrative Assistant – Lab

• Maintain office inventory and facilitate supply orders
• Complete general office duties
• Support onboarding, appointment setting, and travel arrangements
• Schedule meetings, prepare presentations, and take notes
• Handle office communication and organizational tasks
• Uphold organizational policies and procedures
• Coordinate efforts among teams and departments

• Perform administrative duties supporting the Health, Safety and Environmental (HSE) Department at the LyondellBasell Morris, Illinois site
• Report to the HSE Manager
• Create, track, and manage purchase requisitions
• Coordinate with vendors to obtain quotes and support procurement activities for site HSE programs, projects, and operational needs
• Maintain HSE Elements pages and SharePoint sites
• Manage HSE processes and reporting systems, including OSHA reporting, PPE program administration, internal performance reporting, audit and corrective action management, and HSE software administration
• Develop and maintain site KPIs and performance dashboards using Power BI, Intelex, SAP, and other reporting tools
• Facilitate departmental procedure review processes
• Serve as a super user for the document management system
• Coordinate catering for approved events, audits, and meetings
• Arrange meeting rooms, materials, and logistics
• Coordinate travel arrangements and expense reporting
• Participate in site safety programs
• Ensure adherence to quality standards
• Provide data and documentation support for audits and compliance activities

HSE Administrative Assistant

• Translate notes and verbal direction into clear communications on behalf of Uline's President
• Research assigned topics, pull and analyze data, and compile reports to inform business decisions and recommendations
• Maintain and update files, databases and other documentation
• Support and monitor projects, supplying team members with proper documentation and ensuring deadlines are met
• Support communications and special projects for the executive team