Administrative Assistant

• Coordinate staff services, interoffice activities, schedules, programs and related administrative needs
• Prepare and administer reports, minutes, correspondence, lectures and administrative materials
• Maintain departmental policies, procedures, objectives and regulatory records
• Evaluate and recommend purchasing sources
• Assist with telephone problems and work with vendors to establish and verify terms and agreements
• Maintain department keys, locks and mailboxes
• Coordinate ordering and distribution of supplies and resolve material-receipt problems
• Monitor building maintenance, notify maintenance of problems, place work orders and follow up with housekeeping
• Develop budget reports and implement financial monitors, cost transfers and payroll/purchasing processing
• Assist visitors and customers with questions and needs
• Assist with payroll processing and other clerical functions
• May supervise other nonexempt staff
• Perform other duties as assigned

Administrative Coordinator II – Neurology

• Provide advanced administrative and organizational support to the Head of U.S. Engineering Hub
• Coordinate projects and lead distribution of information
• Schedule and coordinate large workshops, meetings, and travel arrangements
• Support special projects
• Create presentation materials and prepare reports/spreadsheets
• Provide administrative support to various committees
• Ensure assigned floor has necessary site services and local support
• Liaise with IS/IT for conference room technical support resolution
• Maintain Hub organizational calendars and key milestone trackers
• Maintain organizational charts, distribution lists, SharePoint, and stakeholder communication channels
• Publish meeting materials, standards, announcements, and newsletters
• Support Hub Finance with budget tracking, cost-center administration, purchase requests, and invoice processing
• Assist with timekeeping, reporting, and workforce administration
• Coordinate Town Halls and employee status changes
• Prepare data for monthly operating reviews and annual budgeting cycles

Executive Administrative Assistant

• Provide advanced and diversified confidential administrative support to multiple Vice Presidents and Director-level executives
• Coordinate projects and distribute information
• Schedule and coordinate large workshops and meetings
• Arrange travel and maintain travel itineraries
• Prepare expense reports, reports, spreadsheets, and presentation materials
• Provide administrative support to committees and special projects
• Serve as liaison between executives, colleagues, superiors, and external contacts in person and by phone
• Maintain organizational calendars and key milestone trackers
• Maintain organizational charts, distribution lists, SharePoint, Teams sites, and communication channels
• Publish meeting materials, standards, announcements, and newsletters
• Manage contact directories and stakeholder communications
• Maintain dashboards, scorecards, and KPI reporting packages
• Coordinate procurement requests and follow up on approvals
• Assist with reviewing budgets and related expenses

• Answer customer phone calls and distribute as appropriate
• Process sales orders via the CRM
• Distribute general inbox emails to CTI personnel and handle customer requests
• Send order acknowledgments to customers confirming shipments and shipment dates with copies of appropriate paperwork
• Continually maintain customer data in the CRM
• Review shipping paperwork as needed
• Collaborate with Sales, Shipping, and Inventory teams
• Create positive customer interactions and experiences

Administrative Assistant jobs in Missouri

Administrative Coordinator II – Neurology

Executive Administrative Assistant

Executive Administrative Assistant

Client Care – Admin Assistant