Administrative Assistant

• Coordinate meetings and luncheons with pharmaceutical representatives
• Assist with payroll-related administrative tasks
• Follow up with the IRS regarding quarterly tax amounts when needed
• Coordinate calls with vendors and other businesses supporting practice operations
• Attend biweekly billing meetings to review patient reports and denied claims
• Communicate billing concerns, outstanding issues, and necessary follow-up to the practice owner
• Maintain ongoing contact with the billing team regarding inactive or lapsed insurance, coverage limitations, and benefit-related concerns
• Coordinate follow-through so insurance and billing issues are addressed promptly

Patient Care Coordinator – Administrative Support

• Handle prior authorizations and follow up on authorization requests
• Perform insurance verification and confirm patient coverage and benefits
• Process and coordinate referrals and related documentation
• Request, organize, and maintain medical records
• Manage faxing, document transmission, and follow-up
• Organize and process patient forms and ensure required documentation is completed
• Maintain accurate and organized electronic patient records
• Support day-to-day back-office medical administration
• Determine where forms and documentation should be stored, uploaded, signed, and processed
• Organize workflows between Elation, Spruce, and Hint
• Establish and document efficient administrative processes and standard operating procedures
• Identify workflow gaps and recommend improvements
• Create systems for tracking tasks, follow-ups, referrals, authorizations, and other administrative activities
• Potentially answer incoming patient calls and provide general administrative support
• Communicate clearly and patiently with patients, including a significant elderly patient population
• Create and improve workflows and recurring administrative procedures
• Establish tracking systems, accountability processes, KPIs, and performance metrics when appropriate
• Document processes so they can be consistently followed
• Support additional administrative and operational tasks as the practice launches and grows

Medical Office Manager

• Map, establish, and document end-to-end back-office systems and standard operating procedures (SOPs)
• Configure and manage workflows across Elation, Spruce, and Hint
• Determine proper form routing, patient intake procedures, and electronic signatures across platforms
• Handle prior authorization submissions, appeals, and coverage verifications
• Manage patient communications with patience and clarity
• Assist with intake forms, schedule appointments, handle medical records and referrals
• Coordinate incoming and outgoing faxes
• Set up operational KPIs, manage back-office organization, and streamline daily tasks as the practice grows

Medical Office Manager – Primary Care

• Maintain, audit, and organize contact leads in Airtable
• Link client intake forms, insurance details, and doctor profiles
• Research missing data to ensure 100% database integrity
• Run mass email campaigns via Mailchimp to promote support groups and workshops
• Customize email templates, manage list segmentation, and execute test sends
• Track virtual event metrics
• Create promotional graphics in Canva
• Manage podcast publishing workflow on Podbean, including scheduling, uploading, and drafting descriptions
• Leverage AI tools to eliminate bottlenecks and streamline administrative workflows
• Generate monthly metric reports
• Manage day-to-day operations when the supervisor is away

Administrative Assistant jobs in Nicaragua

Patient Care Coordinator – Administrative Support

Medical Office Manager

Medical Office Manager – Primary Care

Outreach Administrative Assistant