Administrative Assistant

• Manage all aspects of stock receipts and inbound deliveries
• Ensure timely picking and loading of outbound deliveries
• Process drivers for inbound and outbound operations
• Work with the management team to ensure targets are met
• Build positive customer relationships and respond constructively to customer and internal department requests
• Encourage employee participation and effective team working through continual feedback and positive communication
• Ensure HM Customs & Excise requirements are adhered to at all times

• Maintain the orderbook, including intake dates, cancellations, and rebuys
• Liaise with the Operations team to progress inbound stock and ensure timely deliveries
• Use the forecasting app to provide forward forecasts for carryover lines
• Generate routine reports for the category team
• Provide administrative support and data analysis as needed
• Resolve inbound stock queries by identifying delivery, colour, quantity, and setup discrepancies
• Contribute to strengthening the product offering and enhancing the customer experience

Merchandising Admin Assistant – 6 month fixed term contract

• Process and allocate customer payments accurately and in a timely manner
• Create and maintain customer account records within the ERP system
• Generate and distribute customer invoices, statements, and account reconciliations
• Support cash application activities and investigate unallocated cash transactions
• Monitor customer accounts and identify discrepancies for resolution
• Support collection of outstanding balances
• Send payment reminders and account statements to customers
• Escalate overdue accounts to the appropriate Accounts Receivable Specialist or Manager
• Maintain records of customer communications and collection activities
• Respond to customer enquiries regarding invoices, payments, and account balances
• Collaborate with Sales, Customer Service, and Credit Management to resolve account disputes
• Prepare routine Accounts Receivable reports and ageing analysis
• Maintain accurate filing and document management systems
• Support month-end closing activities and account reconciliations
• Ensure compliance with company policies, financial controls, and audit requirements
• Manage shared mailboxes and process incoming correspondence
• Update spreadsheets, databases, and Accounts Receivable records
• Support ad hoc Finance team projects and administrative tasks

Accounts Receivable Admin Assistant

• Collate and proofread reports prepared by various healthcare professionals for individual clients
• Prepare Autism and/or ADHD diagnostic assessment reports
• Score questionnaires for report preparation
• Liaise with team members to understand service needs
• Support ad hoc administrative tasks as determined by the Clinical Director
• Support the Reports team within a busy multidisciplinary healthcare service

Administrative Assistant jobs in United Kingdom