Administrative Coordinator

• Receive, check in, stage, and organize material and equipment for jobs
• Keep inventory accurate and the warehouse clean, safe, and organized
• Pull and prepare material for crews and service techs
• Support the office with data entry, filing, purchase orders, and paperwork
• Answer phones and route calls, requests, and customer questions
• Coordinate with project managers, technicians, and vendors on deliveries and pickups
• Gain exposure to operations, service, and project support
• Take on additional responsibility and pursue long-term growth within the company

Warehouse and Administrative Services Coordinator – Entry Level

• Receive, check in, stage, and organize material and equipment for jobs
• Keep inventory accurate and the warehouse clean, safe, and organized
• Pull and prepare material for crews and service techs
• Support the office with data entry, filing, purchase orders, and paperwork
• Answer phones and route calls, requests, and customer questions
• Coordinate with project managers, technicians, and vendors on deliveries and pickups
• Gain exposure to operations, service, and project support
• Take on more responsibility and advance into roles aligned with strengths and experience

• Provide support for daily client questions and requests
• Help with inventory searches
• Create inventory reports
• Manage old records
• Handle client invoicing
• Deliver customer service and perform data entry within Iron Mountain systems
• Operate and maintain multiple digital inventory systems
• Organize and manage records for projects according to timelines and quality standards
• Serve as liaison with records center clients and external account partners to manage the Iron Mountain account
• Support process improvement efforts to increase inventory accuracy and reduce turnaround time
• Maintain and update standard operating procedure documentation
• Support audits and compliance reviews by preparing required documentation

Records and Administrative Services Coordinator

• Provide support for daily client questions and requests
• Help with inventory searches
• Create inventory reports
• Manage old records
• Handle client invoicing
• Deliver customer service and perform data entry within Iron Mountain systems
• Operate and maintain multiple digital inventory systems
• Organize and manage records for projects according to timelines and quality standards
• Serve as liaison with records center clients and external account partners to manage the Iron Mountain account
• Support process improvement efforts to increase inventory accuracy and reduce turnaround time
• Maintain and update standard operating procedure documentation
• Support audits and compliance reviews by preparing and providing required documentation

Coordinator, Records and Administrative Services

• Function as a liaison and administrative, technical or operational resource for ACGME-accredited training programs
• Assist the Director with projects and daily tasks
• Lead orientation and records management activities and ensure standards are maintained
• Develop and update interdepartmental education programs
• Assist with scheduling, coordination, preparation and communication of meetings
• Facilitate and attend meetings and record key outcomes
• Identify milestones and deadlines and communicate project status and requirements
• Research, analyze and organize information for presentations
• Assist department leadership with large or complex projects and initiate or lead less complex projects
• Manage expenses in Oracle, including reimbursements, invoices and procurement
• Review and submit travel and vacation requests
• Coordinate didactic scheduling, including room reservations
• Analyze work hours and manage residency assignment schedules in QGenda
• Assist with event planning, including graduation, Match Day and other events
• Perform other duties as assigned

Administrative Coordinator jobs in United States

Warehouse and Administrative Services Coordinator – Entry Level

Warehouse and Administrative Services Coordinator – Entry Level

Records and Administrative Services Coordinator

Coordinator, Records and Administrative Services

Administrative Program Coordinator II