Events

• Supervise staff and oversee all aspects of facility operations related to events
• Meet with client groups to plan and organize assigned meetings and events
• Coordinate activities with service contractors for assigned meetings and events
• Guide clients in preparing events by interpreting and explaining contract provisions, policies, and procedures
• Keep clients informed about deadline schedules, including floor plan submissions, meeting room setup specifications, insurance requirements, and other relevant details
• Prepare cost estimates and monitor final billing
• Communicate detailed requirements to operational departments
• Assist in scheduling operational setups for equipment and service needs
• Monitor and supervise facility setup when necessary
• Assist in training Event Services staff
• Serve as primary liaison between clients and facility departments
• Monitor in-house events and maintain close contact with clients and facility staff
• Follow up on client requests, concerns, and problems
• Attend planning, organization, and event/facility meetings
• Serve as manager on duty as required

Event Manager

• Support end-to-end process management for issues, operational risk events, and remediations, including capture, assessment, enhancement, and resolution
• Influence Business Unit teams that own and action issues, operational risk events, and remediations
• Track records' progress and validate resolution efficacy
• Communicate status updates to stakeholders and collaborate with Operational Risk Management teams
• Perform quality assurance on documentation and maintain records to ensure transparency and accountability
• Analyze issue and event trends to identify systemic risks or control weaknesses within Business Unit processes
• Provide guidance on control enhancements and perform sample testing to ensure complete and effective resolution
• Liaise with business unit partners and compliance colleagues to facilitate issue, event, and remediation resolution
• Embed accountability and integrate lessons learned into future Operational Risk Management practices
• Review and advise on detailed reports covering status, trends, and outcomes for senior management and governance committees
• Support sharing insights, better practices, and themes across the enterprise

Senior Manager – Control Management Issues, Events and Remediations

• Manage end-to-end execution of trade shows, conferences, bank-hosted Client Advisory Groups, and employee events
• Coordinate invitations, attendee registration and communications, agendas, session support, meeting logistics, rooming lists, shipping, material handling, venues, and vendors
• Support multiple large-scale events simultaneously
• Manage event timelines, project plans, and execution deliverables
• Provide onsite support for priority events
• Manage event vendors, venues, sponsorship partners, facilitators, and production partners
• Track budgets, reconcile expenses, coordinate invoicing and payments, and maintain contracts and documentation
• Serve as the primary Salesforce resource for event and conference reporting
• Support audience identification, attendee targeting, invitations, registration, and communications
• Track meeting activity, participant feedback, commitments, campaign attribution, pipeline generation, participation, engagement, and follow-up
• Maintain dashboards and produce post-event analytics and reporting
• Manage meeting and session scheduling, confirmations, agendas, participant communications, and logistics
• Oversee lead, feedback, question, and participation capture using Captello and other event technologies
• Maintain event playbooks, templates, and standard operating procedures
• Identify opportunities to streamline execution and improve participant experiences
• Support cross-functional coordination among Sales, Marketing, Product, Leadership, client advocacy, communications, and employee event partners

Event Coordinator

• Own the strategy, planning, budget, execution, and performance of RTA's event portfolio
• Lead trade shows, conferences, webinars, advisory board meetings, association meetings, customer dinners and entertainment, Roadshows, RTA Connect, and other event experiences
• Fully own RTA Connect from strategy through execution and results
• Coordinate approximately 20-30 trade shows per year
• Attend approximately 10-12 events with booth presence, 3-4 Roadshows, and the annual RTA Connect Conference
• Cultivate memorable experiences for prospects, customers, partners, and others interacting with the RTA brand
• Serve as team lead at each event, ensuring booth setup, brand representation, and team readiness
• Gather leads and speak to RTA's company positioning and product functionality with booth visitors
• Select and coordinate pre-event, onsite, and post-event marketing options within budget
• Own event lead capture and ensure accurate, timely handoff and follow-up
• Track and maintain inventory of event assets and SWAG
• Coordinate personnel, booth, SWAG, vendor, shipping, and other event logistics
• Partner with Marketing and Sales on RTA's Account Based Marketing strategy
• Partner with SDR and Sales teams to meet follow-up SLAs and support event-lead follow-up
• Assess and recommend solutions to gaps in brand or product presentation at events
• Own the strategy and execution of RTA's webinar program
• Set webinar topics, schedules, and strategy with the Marketing team
• Source and prepare speakers and subject matter experts
• Set up and manage Zoom webinar experiences and coordinate practice runs
• Partner with Demand Generation to achieve webinar registration goals
• Host and execute webinars, then hand leads to SDRs for timely follow-up
• Report monthly and quarterly on event and webinar performance, including leads, pipeline, conversion rates, closed-won ARR, return on spend, and ROI
• Elevate RTA's brand presence, generate qualified and influenced pipeline, increase thought leadership, and deliver a successful RTA Connect Conference

Events jobs in Arizona

Event Manager

Senior Manager – Control Management Issues, Events and Remediations

Event Coordinator

Events Marketing Manager