Events

• Own planning and execution of high-touch experiences involving executives, employees, customers, and partners
• Partner with event leadership to shape vision and direction for assigned experiences
• Coordinate executive participation with executives and Executive Assistants
• Communicate event vision, expectations, schedules, briefing information, presentation needs, and onsite logistics
• Manage event logistics including timelines, venues, attendee communications, registration, transportation, food and beverage, event materials, hospitality, and onsite requirements
• Source venues, select and coordinate vendors, negotiate contracts, manage procurement, and manage budgets
• Develop project plans, timelines, checklists, run-of-show documentation, and readiness materials
• Anticipate needs and proactively resolve operational issues
• Partner with Marketing, Sales, Customer Experience, Executive Leadership, and other teams
• Communicate progress, risks, decisions, dependencies, and strategic guidance needs
• Gather and evaluate stakeholder and attendee feedback and recommend improvements
• Own onsite execution, including setup, executive and VIP coordination, vendor management, attendee experience, problem solving, and teardown

Event Manager – Executive & Hosted Experiences

• Support planning and execution for BYU-Pathway’s RootsTech sponsorship in early 2027.
• Coordinate event logistics, physical setup, materials, schedules, volunteers, and onsite needs.
• Communicate with internal teams, vendors, volunteers, and event partners.
• Track deadlines, deliverables, and follow-up tasks related to the sponsorship.
• Provide planning and logistical support for local events around the world.
• Consult with area managers and internal partners regarding event needs, opportunities, materials, and execution.
• Support CES events and local Utah events.
• Research event opportunities and evaluate their fit with BYU-Pathway’s marketing goals.
• Assist with event setup, volunteer coordination, materials, schedules, and post-event follow-up.
• Maintain accurate branded merchandise inventory updates and tracking.
• Support merchandise requests, fulfillment, shipment coordination, and inventory questions.
• Coordinate with local vendors, track orders, and follow up on production or delivery.
• Work in the office 2–3 days each week to organize inventory, prepare shipments, update records, and coordinate orders.
• Maintain consistent branded merchandise processes and documentation.
• Help identify and coordinate student panelists for remote or in-person events.

Marketing Events Intern – Full-Time

• Support the State Capacity Building Coordinator and Director in working with LCV and its 30+ state affiliates
• Plan and implement the network-wide annual conference
• Further develop Conservation Voters Movement and State Capacity Building events and operations systems
• Provide support to state affiliates and the conference planning team
• Assist conference attendees with timely support
• Coordinate events and communications
• Provide administrative support
• Collect resources to share on network-wide platforms
• Provide onsite event support during the conference week of May 17–21 in Salt Lake City, Utah
• Support co-creation and facilitation of online and in-person gatherings as part of the conference program
• Work with digital event management and collaborative tools, including Swoogo and Google Workspace
• Support event logistics and agenda design reflecting LCV and CVM goals in advancing racial justice and equity
• Collect and disseminate network-wide resources and communications
• Build facilitation skills and incorporate inclusive practices into gatherings
• Collaborate across the organization and network-wide to achieve shared goals
• Develop project management and administrative skills

Events & Operations Intern

• Support the State Capacity Building Coordinator and Director in working with LCV and its 30+ state affiliates
• Plan and implement the network-wide annual conference
• Develop Conservation Voters Movement and State Capacity Building events and operations systems
• Support state affiliates and the conference planning team
• Provide timely assistance to conference attendees
• Coordinate events and communications
• Provide administrative support
• Collect resources to share on network-wide platforms
• Provide onsite event support during the May 17–21 conference in Salt Lake City, Utah
• Support co-creation and facilitation of online and in-person conference gatherings
• Participate in internship cohort development opportunities, including a Capstone project, informational interviews, training, and discussions
• Communicate with internal and external stakeholders using electronic platforms