Executive Assistant

• Support the founder and family across personal administration, scheduling, household coordination, and business operations
• Make outbound calls to schedule appointments for the founder, family members, and household contacts
• Coordinate multiple calendars and keep schedules synchronized
• Set up medical, personal, and professional appointments and confirm logistics
• Proactively manage scheduling conflicts and communications
• Coordinate household staff, including nanny scheduling and communication
• Manage meal ordering, household supplies, vendors, and recurring household logistics
• Support family events, social dinners, community events, and gatherings
• Assist with baby and family-related administrative tasks
• Operate established systems, shared documentation, preference logs, and decision-making frameworks
• Maintain and improve documentation as preferences evolve
• Use Claude Cowork and other AI tools to streamline administrative workflows
• Support adoption and refinement of AI tools across personal and business operations
• Gradually take on business scheduling, communications, project coordination, and executive support
• Grow into a business partner or chief-of-staff-adjacent resource

Executive Assistant – Personal and Business

• Update and swap ad creatives, including text overlays and resizes, in Meta Ads Manager using Canva or CapCut
• Update ad copy across headlines, primary text, and descriptions for multiple client accounts based on instructions and test plans
• Maintain and edit funnels, workflows, automations, pipelines, and email/SMS sequences within GoHighLevel
• Organize and manage multiple client ad accounts and CRM environments using naming conventions, systems, and checklists
• Follow written SOPs and video walkthroughs accurately while maintaining speed and accuracy
• Proactively flag unclear instructions, potential issues, and account inconsistencies
• Support basic reporting by pulling performance screenshots and exporting data as needed
• Participate in a four-stage selection process involving recruiting, technical, cultural fit, and final C-level interviews

Marketing Virtual Assistant – GoHighLevel, Meta Ads Execution

• Create medical chronologies from medical records, organizing visits, diagnoses, imaging, procedures, and treatment into accurate timelines
• Conduct cost analysis of medical and non-medical services tied to current and future care needs
• Coordinate medical-legal encounters by email with attorney offices and medical-legal contacts
• Prepare deposition and trial binders with complete, organized records, reports, and exhibits
• Meet report deadlines and track deliverables to completion
• Schedule and convert patient inquiries and referrals into booked appointments
• Confirm and reschedule appointments and manage calendars
• Verify insurance coverage for incoming patients
• Communicate with attorney offices and referral sources
• Draft letters and emails using established templates and proofread documents
• Document every patient interaction accurately and completely

Bilingual Medical-Legal Virtual Assistant – Clinical Background Required

• Manage calendars, schedule meetings, and coordinate across multiple time zones
• Send reminders and ensure the team is prepared for upcoming commitments
• Resolve scheduling conflicts and handle reschedules efficiently
• Monitor and organize inboxes, flag priority items, and draft responses as needed
• Handle routine correspondence and follow-ups on behalf of the team
• Conduct research on topics, vendors, tools, or opportunities and present findings clearly
• Handle data entry, record keeping, and database maintenance
• Compile information into organized documents, spreadsheets, or summaries
• Coordinate with vendors, service providers, and external contacts
• Manage document organization, filing, and internal record keeping
• Assist with ad hoc projects, logistics, and special requests
• Identify recurring tasks that can be systematized or streamlined and flag them to leadership

Virtual Assistant

• Own end-to-end scheduling for multiple senior leaders
• Proactively manage shifting priorities and catch conflicts before they happen
• Build and communicate meeting invites and maintain calendar norms
• Coordinate scheduling across US Eastern and Pacific time zones
• Book flights, accommodations, and ground transportation
• Build detailed itineraries accounting for time zones and back-to-back meetings
• Handle travel rebooking and troubleshooting, including conference travel and hotel blocks
• Process invoices and bill payments
• Create and submit expense reports, including coding, documentation, and reimbursements
• Make outbound calls on behalf of senior leaders
• Book appointments, confirm meetings, and follow up with external contacts
• Assist with logistics planning for team events, offsites, and retreats
• Build lightweight processes and SOPs as the company grows

Executive Assistant jobs in Peru

Executive Assistant – Personal and Business

Marketing Virtual Assistant – GoHighLevel, Meta Ads Execution

Bilingual Medical-Legal Virtual Assistant – Clinical Background Required

Virtual Assistant

Executive Assistant, Founder Support