Executive Assistant

• Manage and update the content calendar
• Coordinate with freelance writers and contributors
• Schedule interviews and follow-ups
• Upload and format articles in CMS such as WordPress
• Proofread basic content before publication
• Manage email inbox and organize communications
• Maintain Google Drive and Notion systems
• Prepare meeting notes and summaries
• Track invoices and contributor payments
• Schedule posts across social platforms
• Assist with captions and hashtags
• Monitor comments and messages
• Track engagement analytics
• Research potential brand partnerships
• Assist in outreach emails
• Maintain media contact databases

Virtual Assistant

• Manage and maintain the GoHighLevel environment
• Clean and organize contacts, lists, tags, and segmentation
• Manage unsubscribed contacts and database hygiene
• Build and maintain workflows, triggers, campaigns, and automations
• Create and maintain email nurture sequences
• Troubleshoot CRM and automation issues
• Test workflows before campaigns and launches go live
• Build and maintain landing pages, forms, funnels, upsells, and downsells
• Support waitlists, open-cart sequences, and ongoing nurture flows
• Connect forms and funnels to appropriate CRM workflows
• Support technical setup and testing for digital product launches
• Assist with course-hosting and related digital-product systems
• Monitor and troubleshoot launch-related technical issues
• Support Stripe and PayPal integrations and testing
• Assist with Zoom setup and technical support for live online sessions
• Make technical website updates as directed
• Coordinate with the Marketing VA on lead capture, campaigns, and social-to-CRM workflows
• Participate in relevant team meetings and track technical action items
• Maintain and update SOPs for GoHighLevel, funnels, automations, and recurring technical processes
• Track and report technical, funnel, and campaign KPIs
• Provide regular progress and task updates through ClickUp
• Maintain organized technical documentation
• Use AI tools to improve automation, troubleshooting, and workflow efficiency
• Collaborate with the client’s marketing function to align public-facing activity and backend automation
• Deliver task-specific services under an agreed scope of work

GoHighLevel Automation & Funnel Virtual Assistant

• Manage the CEO’s Outlook calendar, scheduling, rescheduling, time zones, and travel time
• Prepare meeting briefs, agendas, and relevant background information
• Coordinate travel arrangements and itineraries
• Organize expense receipts and supporting documentation
• Track deadlines, appointments, speaking engagements, and certifications
• Keep priorities and follow-ups organized
• Maintain project, team, vendor, and pipeline information in Airtable
• Perform recurring data entry, cleanup, and record maintenance
• Update project statuses and maintain accurate information after meetings and calls
• Pull basic reports and views for deadlines, tasks, and pipeline activity
• Set up Trello boards for new projects and organize client documents in SharePoint
• Support registration lists, attendee information, and event-related data entry
• Research and shortlist event vendors including venues, catering, AV, production, rentals, transportation, and staffing
• Request and organize quotes, availability, COIs, W-9s, and vendor information
• Prepare side-by-side vendor comparisons
• Maintain vendor records, rates, contacts, and performance information
• Track contracts, deposits, and payment deadlines
• Coordinate internal meetings, take notes, and track action items
• Format and proof decks, reports, run-of-show documents, and other client materials
• Organize shared files, contact lists, and company records
• Prepare documents, PDFs, and e-signature requests
• Maintain consistent filing and naming conventions
• Assist with scheduling social posts and maintaining the content calendar
• Organize video and marketing files
• Support additional administrative tasks as business needs evolve
• Deliver defined, task-specific services under an independent contractor agreement and agreed Statement of Work

Executive & Team Virtual Assistant

• Monitor pharmaceutical and life-sciences news alerts
• Review relevant articles, company updates, earnings-call information, and industry developments
• Audit alert results for relevance and accuracy
• Organize and maintain research findings
• Flag meaningful developments for the internal team
• Support recurring competitive intelligence research
• Search and monitor clinical-trial databases
• Review trial status, development activity, and relevant updates
• Maintain organized records of active programs and trial information
• Track developments across selected companies, products, or therapeutic areas
• Escalate findings requiring deeper scientific or strategic review
• Work within AlphaSense and GlobalData after client training
• Maintain searches, alerts, and relevant research outputs
• Use AI tools to summarize, organize, and accelerate research
• Apply effective prompting techniques to research workflows
• Verify AI-generated outputs
• Support development of improved research workflows
• Deliver defined services professionally according to agreed timelines, guidelines, and deliverables
• Report to the designated point of contact, to be determined

Pharmaceutical Research & Competitive Intelligence Virtual Assistant

• Design marketing materials using Canva or a similar platform
• Create on-brand promotional graphics and digital assets
• Maintain consistent visual standards across marketing materials
• Support recurring promotions and marketing initiatives
• Design and prepare the weekly newsletter using Flodesk
• Format images, content, links, and calls to action
• Assist with routine email-marketing updates and revisions
• Make visual and content updates within Shopify
• Update images, banners, product-related content, and page elements
• Perform basic troubleshooting and routine website maintenance
• Coordinate with the client on larger changes requiring approval
• Edit client-provided B-roll, photos, and videos into short-form content
• Create Reels for Instagram and Facebook
• Assist with social-media content preparation and publishing
• Repurpose existing assets into appropriate social formats
• Execute defined client scopes of work professionally and meet agreed timelines, guidelines, and deliverables
• Report to a point of contact to be determined

Creative Marketing, Shopify Virtual Assistant

• Call AI-prequalified leads for four hours each day using the Power Dialer
• Confidently open conversations, generate interest, and qualify leads
• Handle objections such as “I don’t have time,” “I’m not interested,” and “Send me some information”
• Schedule qualified appointments for Setters
• Accurately document calls and appointments in Close CRM
• Ensure that scheduled appointments actually take place

Virtual Assistant, Sales Opener, Part-Time

• Manage and organize professional email inboxes
• Draft routine email responses for review or sending
• Flag urgent messages, outstanding actions, and items requiring attention
• Maintain professional and personal calendars
• Schedule and coordinate meetings
• Maintain reminders, priorities, and follow-up items
• Assist with recurring reporting and presentation preparation
• Support general executive administration
• Help ensure important tasks and commitments do not fall through the cracks
• Coordinate selected personal appointments and bookings
• Assist with transportation, cleaning, deliveries, and other day-to-day arrangements
• Use client-approved apps and accounts such as Careem when access is provided
• Coordinate with personal suppliers or service providers
• Assist with travel or lifestyle-related arrangements
• Format recurring reports and presentations using existing templates, brand standards, and style guidelines
• Use client-provided AI tools such as ChatGPT to support report preparation when appropriate
• Maintain organized files and supporting information
• Deliver services according to agreed timelines, guidelines, and written deliverables

Executive & Personal Virtual Assistant

• Manage and update the content calendar
• Coordinate with freelance writers and contributors
• Schedule interviews and follow-ups
• Upload and format articles in CMS such as WordPress
• Proofread basic content before publication
• Manage email inbox and organize communications
• Maintain Google Drive/Notion systems
• Prepare meeting notes and summaries
• Track invoices and contributor payments
• Schedule posts across social platforms
• Assist with captions and hashtags
• Monitor comments and messages
• Track engagement analytics
• Research potential brand partnerships
• Assist in outreach emails
• Maintain media contact databases
• Provide administrative, editorial, and digital support for smooth day-to-day operations