Legal Assistant

• Provide litigation legal secretarial and administrative support to Partners and Associates
• Draft, proofread, edit and prepare correspondence, legal documents and court filings within strict deadlines
• Coordinate with docketing support teams and confirm docketing deadline accuracy
• Schedule and arrange resources for depositions, mediations, arbitrations and trial preparation
• Coordinate court filings with the West Coast Managing Clerk team
• Enter attorney time and process and review monthly bills
• Serve as the primary liaison with Accounting regarding client bills
• Schedule appointments, maintain calendars, anticipate conflicts and manage schedule changes
• Make travel arrangements and set up conference calls
• Maintain paper and electronic legal documents through NetDocs
• Review and save email, delegate tasks or escalate matters to attorneys as appropriate
• Respond to attorney and client needs with urgency and follow up to resolution
• Prioritize, organize and relieve attorneys of administrative tasks
• Schedule messenger, overnight delivery and courier services
• Assist attorneys and staff with other projects as needed

• Draft, finalize, and proofread case-related correspondence and pleadings
• Prepare exhibits, court documents, subpoenas, and witness fees
• File documents electronically and in hard copy with appropriate venues
• Enter information into case management systems
• Schedule follow-ups and monitor case activity and critical legal deadlines
• Create, maintain, file, and organize case files
• Schedule meetings, appointments, hearings, depositions, and interviews
• Maintain reminders for important court deadlines
• Contact government agencies and communicate with state and federal officials
• Use internet databases to gather information and search for addresses and court information
• Update and review charts for accurate case information
• Obtain information and materials requested by attorneys or courts
• Complete duties of other clerical staff and train other section clerical staff as needed
• Perform special projects assigned by section attorneys
• Review state, county, and federal rules of practice and procedure

Legal Secretary – Civil Enforcement Division

• Support attorneys in civil litigation matters
• Provide litigation legal secretary/assistant support in a fast-paced litigation environment
• Manage multiple deadlines and maintain attention to detail
• Perform e-filing in Oregon and Washington jurisdictions
• Collaborate effectively with the legal team

Legal Secretary

• Manage administrative tasks associated with state and federal civil litigation
• Draft, prepare, proofread, and format memoranda, correspondence, legal notices, deeds, assignments, financial transactions, and other legal documents
• Ensure timely delivery of outgoing mail, messenger and overnight deliveries, and document recordings/retrievals
• Maintain a busy calendar and follow-ups
• Field calls from borrowers, clients, and outside parties
• Respond to high volumes of email correspondence
• Develop and maintain relationships with business associates and clients
• Provide customer service, client status updates, and follow-up on outstanding documents or services
• Accurately update the firm’s internal case management system and client systems
• Support attorneys in a high-volume, time-sensitive environment
• Perform other duties as needed

Legal Assistant jobs in Oregon

Legal Assistant

Legal Secretary – Civil Enforcement Division

Legal Secretary

Litigation Legal Assistant