Proposal Manager

• Complete prequalification submissions for new and existing customers, coordinating information from Finance, Legal, Safety, Operations, and other internal stakeholders
• Monitor and triage new bid opportunities, public tender portal notifications, addenda, clarifications, amendments, and other active-pursuit communications
• Distribute time-sensitive information to appropriate stakeholders and ensure requirements are actioned
• Manage company profiles and accounts in tendering, prequalification, and compliance portals including Ariba, Merx, Bids&Tenders, ISNetworld, and Avetta
• Track requirements, outstanding information, renewals, and submission deadlines
• Administer Opportunity Governance processes according to procedures and Delegation of Authority requirements
• Coordinate Go/No-Go and Proposal/Quote Review meetings, including participants, approval levels, scheduling, and documentation
• Track governance decisions, approvals, action items, and outstanding requirements through completion
• Maintain governance records and supporting documentation in CRM and company systems
• Follow up with stakeholders and escalate outstanding requirements to keep reviews and approvals on schedule
• Support Proposal Specialists, Pursuit Teams, and Subject Matter Experts with proposals, RFQs, RFPs, and customer submissions
• Gather and organize proposal information, supporting documentation, and contributor inputs
• Draft and update non-technical content such as project experience, team resumes, and corporate qualifications
• Format proposal and prequalification documents to company standards
• Review documents for completeness, accuracy, consistency, responsiveness, and compliance
• Support final document production and electronic submissions through bidding portals
• Maintain approved proposal content, project experience, resumes, templates, and frequently requested information in SharePoint and Microsoft Teams
• Maintain document integrity and version control
• Support standardization and improvement of proposal templates, tools, trackers, and processes
• Maintain organized proposal and prequalification documentation for retrieval and reuse
• Maintain proposal, prequalification, governance, and opportunity information in trackers, CRM, and internal systems
• Support reporting and administrative activities for the Commercial Development and Proposals team
• Manage multiple concurrent assignments and deadlines, communicating priorities, risks, or required support
• Perform other administrative and coordination duties as required

Proposal Coordinator

• Direct the end-to-end proposal development process for RFPs, RFQs, and other competitive procurement opportunities
• Evaluate solicitation documents and develop pursuit strategies aligned with customer requirements, organizational capabilities, and differentiators
• Establish proposal schedules, compliance plans, content strategies, and submission timelines for multiple concurrent pursuits
• Lead proposal kick-off meetings and coordinate cross-functional teams including Operations, Engineering, Safety, Finance, Legal, and Business Development
• Manage proposal content development and guide, review, and direct contributors
• Oversee final proposal production and submission activities through public and private procurement platforms
• Ensure proposal submissions meet corporate branding, quality, compliance, and approval standards
• Champion proposal procedures and Opportunity Governance, including Go/No-Go meetings, Quote Reviews, proposal quality reviews, and executive approvals
• Train, coach, and mentor proposal team members
• Analyze win/loss outcomes and customer feedback to improve future pursuit strategies and submissions
• Monitor industry trends, customer requirements, and procurement practices
• Serve as subject matter expert for proposal content libraries, templates, and knowledge management resources within SharePoint, Teams, and other business systems
• Champion standardization and process improvement initiatives
• Support evaluation, adoption, and continuous improvement of AI-enabled tools and workflows
• Contribute to responsible AI practices focused on accuracy, confidentiality, quality control, and governance
• Develop and maintain tools, processes, and reporting for proposal performance, pipeline, workload, and resource visibility
• Oversee customer prequalification submissions and contractor qualification requirements across North America
• Ensure timely completion of compliance documentation and organizational certifications required for bid eligibility
• Manage tender opportunity intake, including monitoring shared inboxes, evaluating opportunities, and coordinating internal pursuit assignments
• Partner with operational and business development leaders to identify, prioritize, and pursue strategic growth opportunities

Proposal Lead

• Review new RFPs or proposal requests and identify key requirements, deadlines, and deliverables
• Develop proposal storylines, win themes, and section outlines aligned with the win strategy
• Host stakeholder check-ins with Sales, Delivery, and Commercial teams
• Draft and tailor executive summaries, service overviews, methodologies, bios, and case studies
• Edit and proofread SME and team contributions for clarity, consistency, and brand compliance
• Coordinate visuals and design assets, including timelines, team structures, and solution illustrations
• Package, format, and finalize Word or PDF proposal documents
• Upload or submit final proposals through portals, email, or procurement systems
• Track bid progress, proposal status, win/loss data, and key metrics
• Develop pitch decks and support presentation teams with orals coaching
• Lead or support kick-off calls and clarify roles, timelines, and submission strategies
• Participate in lessons-learned reviews and improve proposal processes
• Maintain and enhance proposal content libraries, templates, bios, case studies, and FAQ responses
• Support compliance and governance checks involving pricing attachments, contract schedules, or terms review
• Coach or mentor junior proposal writers or freelancers as needed

• Coordinate the end-to-end proposal process for RFPs, RFQs, EOIs, and other solicitations
• Review solicitation documents to identify requirements, deadlines, evaluation criteria, and submission procedures
• Develop and maintain proposal schedules, compliance matrices, action-item trackers, and submission checklists
• Lead or coordinate development of Statements of Qualifications, technical resumes, project examples/case studies, biographies, budgets and estimate templates, and scheduling tools
• Draft, edit, format, and proofread proposal content with subject matter experts and project managers
• Partner with the corporate marketing team to incorporate messaging, project descriptions, and supporting materials
• Develop marketing tools by industry and service line
• Coordinate auxiliary resources such as diagrams, GIS graphics, and interactive materials
• Use AI tools and current technology platforms to enhance and streamline proposal creation
• Contribute to go/no-go evaluation of RFP/RFQ opportunities
• Coordinate internal reviews, incorporate feedback, and maintain version control
• Support proposal content libraries, templates, resumes, and reusable materials
• Assist with proposal presentations, interview preparation, and related business development activities
• Provide general administrative support to the Business Development team
• Identify and recommend improvements to proposal processes, templates, and tools

• Lead proposal development for significant and complex pursuits, including alternative delivery procurements, public-private partnerships, joint ventures, and multi-partner infrastructure opportunities
• Manage a portfolio of high-value pursuits at various development stages
• Shape winning strategies and client-focused proposals for transformational infrastructure programs and enterprise-critical opportunities
• Lead pursuits from early planning through proposal submission, interviews, and handover to project delivery teams
• Serve as proposal leader, partnering with Pursuit Leaders and subject matter experts to align strategy, messaging, and client-focused solutions
• Own proposal planning and execution, including proposal plans, content development, response structure, review process, document quality, and submission readiness
• Ensure alignment with client requirements, evaluation criteria, win strategies, and governance processes
• Coordinate multidisciplinary teams including technical, graphic design, external partners, contractors, commercial, finance, legal, risk, and Global Excellence Center resources
• Lead interview preparation, presentation development, message refinement, coaching, and panel rehearsals
• Support pursuit governance, documentation, decision tracking, action tracking, and strategy communication
• Promote proposal best practices, knowledge sharing, and continuous improvement
• Mentor and support pursuit and proposal professionals
• Support transition of won pursuits to project delivery teams

Proposal Manager jobs in Canada

Proposal Coordinator

Proposal Lead

Proposal Manager

Proposal Coordinator

Principal Proposal Leader