Bernhard Schulte Shipmanagement

Bookkeeper

• Execute all accounting transactions of assigned vessels, including invoices, expenses, payments, and payroll
• Update accounting ledgers to support monitoring of vessel financial operations and compliance with accounting rules and legislation
• Check payroll and ensure crew members are paid on time
• Issue client invoices according to contractual agreements and monitor timely payment
• Report potential payment schedule discrepancies
• Gather and provide company and vessel financial status information for management reporting and decision-making
• Analyze and post accounting entries
• Provide monthly accounting reports according to BSM requirements and processes
• Create and prepare reconciliations of accounting transactions
• Prepare and update accounting records
• Assist with internal and external audits by gathering and providing required information and data

Accounts Officer – Vessel

• Maintain accurate financial records
• Perform bookkeeping activities and support overall accounting functions
• Record daily financial transactions accurately in the accounting system
• Maintain and update general ledger accounts
• Process and monitor accounts payable and accounts receivable transactions
• Prepare and post journal entries as required
• File and safeguard financial documents and records
• Perform regular bank and account reconciliations
• Assist with month-end and year-end closing activities
• Support reporting and compliance with company policies and accounting standards

Accounts Officer

Procurement

• Coordinate and manage quarterly and ad hoc medical supply requirements received from vessels
• Review medical requisitions and select appropriate medicines and medical consumables for procurement
• Obtain and evaluate supplier quotations based on pricing, availability, specifications, delivery schedules, and commercial terms
• Prepare purchase orders in accordance with procurement policies and requirements
• Monitor procurement activities from order placement through delivery, ensuring timely and accurate supply of medical items onboard
• Liaise with suppliers, vessels, and relevant stakeholders to resolve procurement and delivery-related matters
• Maintain accurate procurement records and ensure proper documentation and audit compliance
• Complete goods receipt processes following confirmation of delivery

Buyer, Medical Procurement

• Review client statements and voyage accounts for accuracy, completeness, and compliance before submission to clients.
• Perform first-level approval of payments, ensuring supporting documentation and authorizations are complete and accurate.
• Oversee and validate accounting entries, reconciliations, invoices, and financial reports prepared by team members.
• Ensure timely completion of month-end and year-end closing activities.
• Serve as a primary point of contact for clients regarding financial inquiries, account balances, billing matters, and statement clarifications.
• Demonstrate a thorough understanding of the full scope of services provided to clients and effectively communicate financial impacts and requirements.
• Provide guidance, coaching, and support to junior accountants and team members.
• Monitor work quality and ensure adherence to company policies, accounting standards, and client-specific requirements.
• Identify and resolve accounting discrepancies and process issues in a timely manner.
• Assist management in improving accounting procedures, controls, and operational efficiencies.
• Support the Team Leader and management in special projects, audits, and financial reporting requirements.

Senior Accounts Officer

• Ensure accurate and timely posting of financial transactions into the accounting system
• Prepare and maintain client statements on a voyage-by-voyage basis
• Perform month-end bank, customer, vendor, and general ledger reconciliations
• Generate and issue invoices to clients according to agreed schedules and billing requirements
• Prepare payment instructions and coordinate with stakeholders to facilitate timely payments
• Review accounting records and supporting documents for compliance with company policies and accounting standards
• Assist with month-end and year-end closing activities
• Maintain organized financial records and documentation for audit and reporting purposes
• Investigate and resolve discrepancies in financial records and client accounts
• Support management with financial reporting and ad hoc accounting tasks