Pear Tree.

Executive Assistant

• Create and maintain engineering-gate processes, protocols, checklists and checkpoints
• Consolidate information from multiple platforms, software tools and file systems into structured project records
• Develop project documentation, customer updates, internal reports, approval packs and sign-off records
• Capture meeting decisions and actions, assign owners and deadlines, follow up, and escalate overdue or incomplete commitments
• Coordinate Sales-to-Engineering handovers and communication among Sales, Engineering, Workshop and management
• Support project management by confirming scope, gathering requirements, maintaining assumptions and decision records, tracking changes, monitoring progress and keeping Gantt charts current
• Maintain a portfolio view of engineering work and produce workload and capacity reports
• Provide flexible support across departments while protecting project controls and critical deadlines
• Report closely to the Sales Manager and Engineering Manager
• Request missing information, confirm owners and due dates, challenge process gaps, escalate overdue actions and hold gates when evidence or approval is incomplete

Executive Assistant – Engineering, Project Control, MYOB, Acumatica

Loan Assistant

• Prepare and lodge pricing requests with lenders on clients’ behalf
• Order and track valuations, following up with lenders and valuers
• Enter and maintain client and loan data in Apply Online (AOL)
• Pre-fill templated loan submissions for client review and sign-off
• Track application progress and outstanding conditions through approval and settlement
• Follow up on clients’ outstanding documents
• Communicate with clients, lenders and other stakeholders to resolve issues
• Maintain accurate records across client systems
• Progress toward deal structuring, serviceability assessment and scenario preparation as capability develops
• Support review of complex files and preparation of recommendations as a future growth path
• Organise client files and documentation
• Support outreach to existing clients regarding opportunities such as refinancing
• Perform ad hoc administrative tasks

Loan Processor, Broker Assistant

Analyst

• Evaluate client income, liabilities, credit profiles, and borrowing capacity to assess deal feasibility and flag potential risks
• Perform serviceability calculations across multiple major Australian banks and non-bank lenders
• Match clients with appropriate lenders, government schemes, and LMI waiver options
• Build complete, submission-ready loan application packs and execute lodgements via ApplyOnline or Simpology
• Maintain a pipeline of 10–20 concurrent deals in MyCRM, including record-keeping, status tracking, and compliance notes
• Track lender conditions, gather outstanding documentation, and progress applications through full approval and settlement
• Draft professional credit narratives
• Communicate with lenders, conveyancers, real estate agents, and clients to resolve queries and progress files
• Work autonomously to accelerate deal velocity and maintain quality standards across the residential portfolio

Credit Analyst – Australian Mortgage Brokerage

Security Engineer

• Review architectural floor plans, survey notes, photos, and site videos to evaluate layouts and define project scope
• Assess existing fire and security infrastructure to determine required systems, components, and hardware
• Estimate material requirements, device counts, cable runs, and labor needs based on remote survey data
• Prepare clear, itemized quotes and material lists while maintaining target profit margins
• Source supplier pricing for specialized hardware to keep component costs competitive
• Identify opportunities for system upgrades, additions, or modernizations during design reviews
• Convert field engineer notes and site reports into professional client-facing quotes
• Coordinate with engineers and clients to clarify technical details or request site visits when needed
• Ensure all designs align with manufacturer guidelines and relevant British Standards
• Answer technical queries to assist the internal Operations and Service teams

Fire & Security Estimator

Estimator

• Price commercial construction tenders from quantity take-off through pre-submission
• Complete quantity take-offs from architectural and engineering drawings using Cubit Estimating Software, Bluebeam, and similar tools
• Apply project-specific labour schedules of rates and supplier pricing to produce detailed cost build-ups
• Prepare trade breakdowns, inclusions, exclusions, pricing assumptions, bid forms, returnable schedules, and pricing schedules
• Identify cost risks, scope gaps, ambiguities, and document gaps, and raise queries with relevant teams
• Request supplier and subcontractor pricing, issue RFQs, follow up quotations, and assess returned pricing
• Verify lead times, craneage, logistics constraints, access limitations, and onboarding requirements
• Prepare tender clarifications, risk notes, programme assumptions, and compliance responses
• Maintain tender-document version control and meet internal and external deadlines
• Track tender outcomes and maintain the Estimating Register
• Respond to post-tender clarifications and pricing adjustments
• Prepare project handover documentation for awarded projects
• Support Contract Administration with scope breakdowns for project claim formats
• Work Australian business hours aligned with Loganholme office AEST
• Attend daily and weekly Microsoft Teams meetings and provide written progress updates
• Use SharePoint, Outlook, Teams, and Cubit for centrally stored, version-controlled, auditable work
• Report daily to the Estimating Manager and escalate blockers and deadline risks early

Production Estimator

Video Editor

• Generate original video concepts and creative assets using AI video, image, voice and editing tools.
• Create scenes, backgrounds, product environments, animations, voiceovers and visual effects with generative AI.
• Transform product information, images and campaign ideas into engaging short-form videos.
• Combine AI-generated assets with traditional editing techniques.
• Experiment with emerging AI workflows to improve quality, speed and output.
• Maintain consistent visual quality, tone and brand presentation.
• Edit short-form videos for Facebook advertisements and organic social media.
• Produce opening hooks, product messaging and calls to action.
• Add captions, transitions, music, voiceovers, motion graphics and visual effects.
• Reformat content for different placements, dimensions and audience segments.
• Create creative variations for testing.
• Research AI developments, social media formats, advertising trends and creative techniques.
• Identify adaptable high-performing creative approaches and maintain a creative reference library.
• Contribute campaign and content ideas that increase engagement and generate sales.
• Prioritise Facebook and social media content production.
• Understand products, promotions, customer segments and sales objectives.
• Use performance feedback to improve creative assets and refresh advertisements.
• Ensure content is suitable for the intended audience, platform and placement.
• Create compliant content for an adult lifestyle and personal wellness brand.
• Follow Meta and other platform advertising and community requirements.
• Check product claims, pricing and promotional information before publication.
• Maintain confidentiality of campaign plans, customer information and unreleased products.

Content Designer, Video Editor – AI Native

• Review architectural floor plans, survey notes, photos, and site videos to evaluate layouts and define project scope
• Assess existing fire and security infrastructure to determine required systems, components, and hardware
• Estimate material requirements, device counts, cable runs, and labor needs based on remote survey data
• Prepare clear, itemized quotes and material lists while maintaining target profit margins
• Source supplier pricing for specialized hardware to keep component costs competitive
• Identify opportunities for system upgrades, additions, or modernizations during design reviews
• Convert field engineer notes and site reports into professional client-facing quotes
• Coordinate with engineers and clients to clarify technical details or request site visits when needed
• Ensure designs align with manufacturer guidelines and relevant British Standards
• Answer technical queries to assist the internal Operations and Service teams

General

• Undertake site measures on live and occupied sites
• Produce 3D models and complete shop drawing sets, including general arrangements, assembly drawings, single-part drawings, DXF files, IFC models and cutting lists
• Interpret architectural, structural and services drawings and identify clashes before fabrication
• Raise Requests for Information, maintain the RFI register and chase outstanding answers
• Check transport envelopes and flag over-dimension assemblies
• Manage drawing registers, revisions and issue logs using client title block standards
• Issue and track drawings through Procore and the head contractor's systems
• Correspond directly with engineers where required
• Coordinate with the Fabrication Manager, Project Manager, Quantity Surveyor and Site Team Leaders on constructability, sequence and fit
• Support site crews in resolving fit-up issues and design clashes during fabrication and erection

Structural Steel Detailer, Tekla Structures

• Manage the end-to-end client review calendar and schedule Zoom/Google Meet appointments
• Send client appointment reminders and gather pre-meeting information
• Resolve missing documentation and scheduling delays
• Prepare comprehensive client files and meeting packs
• Conduct strategy research covering property evaluations, insurance policy reviews, Ongoing Service Agreements, and portfolio analysis
• Liaise with accountants and third parties for SMSF tax and financial documents
• Capture meeting notes and draft or update Statements of Advice, Records of Advice, and Ongoing Service Agreements
• Generate insurance quotes
• Build and track post-meeting execution plans
• Coordinate implementation of financial advice
• Issue and track application forms with insurers and product providers
• Monitor outstanding requirements and provide clients with progress updates
• Maintain compliant records in AdviserLogic and Google Drive
• Uphold file-naming and version-control standards and draft accurate file notes
• Keep workflows, task lists, and CRM records updated
• Keep the Financial Planner informed of priorities, deadlines, and required decisions
• Refine system templates, checklists, and workflows
• Help integrate AI-enabled note-taking and advice-generation tools

Paraplanner – Senior Executive Assistant

Payroll

• Manage end-to-end weekly payroll processes for 10+ entities and over 500 shift-based employees
• Accurately interpret and execute payroll across multiple Australian Modern Awards, ensuring compliance with complex shift variations and pay conditions
• Review timesheets and oversee configuration setups within Employment Hero across multi-site centers
• Execute End of Financial Year (EOFY) finalizations and reconciliation reporting
• Serve as the primary point of contact for employee payroll inquiries, delivering prompt, clear, and professional resolutions
• Partner with internal stakeholders and accountants to streamline payroll procedures, adapt to complex operational environments, and scale systems for business growth

Senior Payroll Specialist

Digital Marketing

• Enhance website functionality and interactive visual appeal using the core brand palette
• Execute UI/UX improvements, homepage slideshow updates, font enhancements, link verification, and mobile responsiveness checks
• Manage integrations across the website framework, Shopify backend, and Printful print-on-demand engine
• Oversee the active print-on-demand catalog across apparel, drinkware, tote bags, socks, and headwear
• Execute content publishing aligned with brand pillars
• Maintain scheduled publishing across Instagram, Facebook, Pinterest, and TikTok
• Deploy and optimize email opt-in funnels using lead magnets
• Identify, pitch, and onboard micro-influencers with 5,000–50,000 followers
• Manage community interactions, including groups, DMs, comments, and growth analytics
• Execute blog publishing, SEO keyword audits, monthly campaigns, and performance reporting
• Publish educational posts, clinic news, and scheduling updates for Brand 2
• Manage Instagram educational carousels, treatment room walkthrough Reels, and engagement stories
• Maintain Google Business Profile listings, posts, reminders, NAP consistency, visual assets, and review responses
• Develop content across patient education, service awareness, clinic trust, community connection, and conversion
• Execute promotional campaigns for seasonal wellness, clinic milestones, gift vouchers, and monthly Q&As
• Establish small, geo-targeted paid social awareness ads with compliant messaging
• Execute the 90-Day Action Plan covering profile audits, review expansion, content optimization, and channel performance analysis

Digital Marketing Assistant

Accountant

• Prepare Australian individual and business tax returns from start to finish, including income/expense analysis, rental schedules, CGT, and sole trader schedules.
• Prepare BAS/IAS, financial statements, and income tax returns for sole traders, companies, and trusts using Xero.
• Use ATO Online Services for Agents to download reports and support tax compliance activities.
• Maintain bookkeeping records, fixed asset registers, payroll, and related compliance tasks.
• Assist with ABN, TFN, GST registrations and ASIC annual reviews and company changes.
• Set up and maintain client records in Xero Practice Manager (XPM) and related systems.
• Assist with company, trust, and super fund establishment paperwork.
• Maintain procedures and identify opportunities to improve internal processes and efficiency.
• Handle client queries, ad-hoc tax/accounting projects, and other duties as required.

AU Tax Accountant – Australian Public Practice

Operations

• Build, refine, and manage landed cost models, gross margin tracking, and automated trade pricing frameworks incorporating freight, duty, insurance, customs, and 3PL costs
• Maintain accurate product details, custom upholstery options, and tiered pricing structures on the B2B web platform
• Oversee end-to-end shipping operations, container tracking, and ETA schedules
• Manage the primary 3PL partnership across receiving, warehousing, dispatch, and nationwide freight
• Optimize stock replenishment and operating costs
• Coordinate purchase orders with overseas manufacturing partners, tracking production schedules, deposits, invoices, and shipment commitments
• Manage supplier communication regarding custom specifications, quality control, and product adjustments
• Drive the entire trade account lifecycle from initial inquiry and custom quoting to order processing, invoicing, fulfillment, and post-delivery support
• Serve as the primary operational contact for trade clients and interior designers regarding stock availability, order updates, and delivery resolution
• Establish and document scalable operational workflows
• Provide executive leadership with visibility into sales metrics, gross margins, stock levels, open orders, and operating expenses

Operations Manager, Trade Accounts

Quantity Surveyor

• Review architectural drawings, specifications, schedules and tender documentation
• Complete detailed quantity take-offs for residential and commercial construction projects
• Prepare labour, material, subcontractor and preliminary cost estimates
• Develop scopes of work, pricing schedules, quotations and tender submissions
• Identify unclear tender information and raise requests for clarification
• Estimate project durations, construction stages and sequencing requirements
• Coordinate supplier and subcontractor pricing and maintain quotation records
• Assist with procurement, including pricing, availability, lead times and product compliance
• Prepare, price and document project variations and maintain variation registers
• Track actual costs against estimates, budgets and approved variations
• Complete back costing and identify cost overruns, margin risks and variances
• Update cost reports, forecasts and final-cost reporting
• Liaise with clients, subcontractors, suppliers, site staff and internal team members
• Assist with project planning, timelines, procurement milestones and outstanding actions
• Provide general construction and project administration, including records, spreadsheets, registers, schedules, document control and correspondence
• Use and maintain estimating, project-management, job-costing, scheduling and document-management systems

Senior Quantity Surveyor – Estimator

• Provide day-to-day accounting support and occasional input across wider business units.
• Process all property transactions from Xero bank account dashboards.
• Lead and support future system implementations, including input and testing for a new Property Management System.
• Create and maintain monthly General Ledger reconciliations.
• Create and maintain Fixed Asset Registers for each business unit.
• Oversee communications with Division vendors and assist with supplier account reconciliations.
• Prepare monthly financial statements and arrange, attend, and facilitate regular monthly Board meetings with owners.
• Explain and provide understanding of key events occurring during the reporting period.
• Prepare and maintain daily cashflow forecasts for the Division’s bank accounts.
• Undertake fact checks and resolve discrepancies.
• Assist with tax compliance from time to time.
• Process data, create transactions in Xero, prepare forecasts, daily cashflows, liaise with Insurance Brokers and the external refinancing team, work on projects, and prepare consolidated monthly financial statements.

Executive Assistant – Engineering, Project Control, MYOB, Acumatica

Loan Processor, Broker Assistant

Credit Analyst – Australian Mortgage Brokerage

Fire & Security Estimator

Production Estimator

Content Designer, Video Editor – AI Native

Fire & Security Estimator

Structural Steel Detailer, Tekla Structures

Paraplanner – Senior Executive Assistant

Senior Payroll Specialist

Digital Marketing Assistant

AU Tax Accountant – Australian Public Practice

Operations Manager, Trade Accounts

Senior Quantity Surveyor – Estimator

Commercial Accountant