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Grants Associate
The African Climate FoundationCore Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in grants administration, compliance, and data management, with a strong focus on process improvement and stakeholder communication. Proficient in managing grant cycles, maintaining accurate records, and utilizing grants management systems effectively.
Highest-signal resume keywords
Grants Administration ExperienceAdvanced Excel ProficiencyGivingData Software ExperienceExcellent Written And Verbal Communication SkillsDetail Oriented
About the role
Key responsibilities & impact- Support and coordinate grants and contracts administration processes, focusing on compliance and data management
- Contribute to continuous improvement of the grant application process and grants cycles
- Produce minutes and trackers of proposal review meeting decisions
- Send application invitations through the grants management system
- Assist applicants with online applications and import received applications into the grants management system
- Conduct initial application reviews for required documents and due diligence compliance
- Follow up on due diligence, budget review, progress report, and amendment comments
- Notify internal stakeholders of application review next steps
- Coordinate and monitor grant processes and completion requirements
- Ensure internal approvals of progress reports, deliverables, payments, and agreement amendments
- Confirm grant requirements are met and facilitate close-out letters for closed grants
- Maintain grants management systems and associated filing in accordance with protocols
- Monitor progress reports, reporting schedules, due dates, active grants, consultancies, and approved no-cost extensions
- Notify grantees of reporting due dates and maintain records of reports received
- Support timely and accurate processing and tracking of grants, consultancy, service provider, and sponsorship payments
- Capture and distribute proof of payments and maintain audit-ready payment records
- Support Finance with annual audit preparation and provide information to auditors
- Maintain grant-related folders and accurate reporting and payment data across GivingData, SharePoint, and Teams
- Serve as GivingData Super-User, provide troubleshooting support, and recommend continuous improvements
- Coordinate system user onboarding and training, manage user access and profiles, and ensure appropriate system usage
- Coordinate with program staff on grantee correspondence, clarifications, follow-ups, and issue resolution
- Participate in weekly grant progress meetings and provide portfolio status updates
- Provide other grant-related assistance, coordination, and problem-solving as needed
Requirements
What you’ll need- Minimum 3 years proven experience working in Grants Administration
- Experience working with non-profit organizations or in donor-funded environments
- Fully computer literate, including Microsoft Office
- Advanced Excel proficiency
- Experience with donor and grant making software advantageous, e.g. GivingData
- Experience working collaboratively in cross-functional teams
- Ability to organize multiple tasks and manage deadlines
- Excellent written and verbal communication skills in English are essential
- Proficiency in French would be a strong advantage
- Exceptional interpersonal skills
- Detail oriented and works with high levels of accuracy
- Team focused
- Proactive, self-motivated, and able to work independently while contributing to a collaborative team environment
- High levels of integrity, discretion, and professionalism
- Applicants must have the legal right to work in the country where they are based
Benefits
Comp & perks- 12-month contract, renewable based on mutual agreement
- Remote working considered for candidates based in Nigeria, Senegal, Kenya, and South Africa
- Immediate availability/start date
- Equitable and diversity-focused organisation
- Confidential handling and recruitment-only use of personal information
- Privacy and data security protections
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Grants ManagementData ManagementApplication ReviewBudget ReviewCompliance MonitoringProgress ReportingAudit PreparationDocument ManagementTask OrganizationDeadline Management
Soft Skills
Exceptional Interpersonal SkillsProactiveSelf-MotivatedTeam FocusedHigh Levels Of Integrity
Tools & Technologies
Microsoft OfficeGivingDataSharePointTeams
Industry Keywords
Non-Profit OrganizationsDonor-Funded EnvironmentsGrants ProcessesStakeholder CommunicationCross-Functional Collaboration