Administration

• Receive customer inquiries, process customer orders, and provide price and delivery information
• Analyze market data, sales, and quote history to provide customer quotes
• Negotiate prices with customers within Howmet Fastening Systems pricing guidelines
• Administer and review customer contract details, including pricing, delivery, terms, and conditions
• Develop new accounts and/or reactivate dormant accounts
• Coordinate with the Outside Sales Team on strategic customer accounts
• Work with Howmet factories on pricing and lead times to win customer orders and business
• Develop and maintain strong customer relationships
• Work with Howmet Credit to establish customer credit limits and assist with collections as required
• Follow up on all customer quotes
• Work effectively in a team environment
• Operate in a fast-paced environment and handle pressure and challenges from internal and external customers
• Handle low- to medium-volume customer accounts

Sales Administrator

• Assist front office teammates with the necessary tools, training and information to effectively perform their jobs
• Provide accurate and timely payroll and HR-related administration and recordkeeping for all center associates
• Maintain Accounts Receivables, Accounts Payable accounts and Cash Handling procedures to company standards
• Provide a world class customer experience to all customers
• Ensure the center’s consistent application of all Caliber Standard Operating Procedures through ongoing training and monitoring

Office Administrator

• Maintain updated knowledge of project and corporate policies and procedures
• Function as a Subject Matter Expert in one or more process areas
• Analyze data submitted for Independent Medical Review
• Collect and analyze incoming data and reports from treatment providers, facilities, participants, labs, and health plans
• Enter necessary information into the system
• Respond to incoming calls from clients, health plans, providers, and enrollees regarding case status, program questions, and the appeals process
• Follow established guidelines and directions while proactively meeting objectives and deadlines

Senior Administrator – Appeals

• Serve as a specialist in NVIDIA's global Accounts Payable team in Santa Clara, CA
• Lead the strategy, administration, expansion, and control of the global virtual card payment program across the Americas, EMEA, and APAC
• Manage card payment cycles, card issuance, spending limits, and payment file exchanges between SAP and card-issuing bank systems
• Define and lead the global supplier enablement strategy, identifying card-eligible suppliers and running targeted onboarding campaigns
• Resolve complex supplier and bank inquiries involving declined, expired, or unprocessed cards, remittance difficulties, and payment rejections
• Perform daily and month-end reconciliation across entities and currencies, investigating open items, FX differences, refunds, and credits
• Build and monitor controls to detect unusual transactions, duplicate payments, and potential fraud; lead dispute and recovery efforts
• Track regional and entity-level program benchmarks, present insights to Finance leadership, and support accounting, rebate calculations, accrual, and forecasting
• Lead cross-functional initiatives involving IT, Finance Systems, Treasury, Tax, Procurement, and regional AP teams
• Manage requirements gathering, user acceptance testing, and cutover for payment configurations, system improvements, and international rollouts
• Support SOX adherence and audit readiness, including access reviews, segregation of duties, payment approvals, and control evidence
• Mentor AP team members, establish global procedures and supplier-facing materials, and lead automation and process-improvement initiatives

Global Virtual Card Payment Administrator

• Assist front office teammates with the necessary tools, training and information to effectively perform their jobs
• Provide accurate and timely payroll and HR-related administration and recordkeeping for all center associates
• Maintain Accounts Receivable and Accounts Payable accounts and cash handling procedures to company standards
• Provide a world-class customer experience to all customers
• Ensure the center’s consistent application of Caliber Standard Operating Procedures through ongoing training and monitoring

• Assist front office teammates with the necessary tools, training and information to effectively perform their job
• Provide accurate and timely payroll and HR-related administration and recordkeeping for all center associates
• Maintain Accounts Receivables, Accounts Payable accounts and Cash Handling procedures to company standards
• Provide a world class customer experience to all customers
• Ensure the center’s consistent application of all Caliber Standard Operating Procedures through ongoing training and monitoring

• Support proposal preparation, contract negotiation, contract administration, and customer contact activities
• Monitor contracts and associated programs to ensure contractual obligations are communicated and understood
• Participate in contract proposal coordination and preparation for timely customer submission
• Participate in complex contract negotiations, including commercial and international contracts
• Manage contract administration and customer contract activities in accordance with company policies, legal requirements, and customer specifications
• Collaborate with technical, program, finance, global supply chain, and security functions
• Ensure fulfillment of contract requirements and manage contract change requests
• Maintain historical contract information
• Review terms and conditions, identify financial and contractual risks, and recommend mitigation strategies
• Cultivate customer relationships despite geographical separation
• Enter and maintain contract data in Contract Management System or Enterprise Accounting System
• Prioritize activities while managing multiple tasks simultaneously
• Support program success and new growth opportunities as an embedded member of the program management team
• Perform other duties as assigned

Contracts Administrator – Level 5

• Support proposal preparation, contract negotiation, contract administration, and customer contact activities
• Monitor contracts and associated programs to ensure contractual obligations are communicated and understood
• Provide general contract adherence oversight
• Participate in contract proposal coordination and preparation for timely customer submission
• Participate in complex contract negotiations, including commercial and international contracts
• Manage contract administration and customer contract activities for assigned contracts
• Collaborate with technical, program, finance, global supply chain, and security functions
• Ensure fulfillment of contract requirements
• Prepare and manage contract change requests and maintain historical information
• Review terms and conditions and identify financial, acceptance, delivery, warranty, intellectual property, termination, and indemnification risks
• Recommend risk mitigation strategies
• Cultivate customer relationships despite geographical separation
• Enter and maintain contract data in Contract Management System or Enterprise Accounting System
• Prioritize multiple tasks simultaneously
• Travel up to 10% between the three locations
• Perform other duties as assigned

Contracts Administrator – Level 4

• Develop and manage a high-performing, cost-effective, and compliant provider network
• Negotiate, execute, and maintain provider contracts and relationships
• Oversee complex contracts for primary care physicians, specialists, ancillary providers, and hospitals
• Ensure provider network activities align with regulatory standards and organizational objectives
• Lead initiatives to expand the provider network
• Support strategic growth in managed care
• Contribute to financial performance goals
• Mentor junior staff
• Enhance provider relationships
• Secure new partnerships while maintaining collaboration with existing providers and clients

Senior Administrator, Provider Network

• Process weekly payroll, including time-card data entry, reviews, edits, and weekly pay distribution
• Enter purchase orders and receipts into the accounting system
• Update purchase orders and audit/correct material job costs and overhead purchases
• Answer incoming calls and handle vendor inquiries
• Coordinate new-employee onboarding and completion of employee forms
• Perform filing, mail distribution, data entry, and other general office tasks
• Handle other administrative responsibilities as required