Administration

• Provide excellent customer service to Security Plan Life Insurance Company’s internal and external customers
• Process office, mail, and credit card payments; record collections, balance funds, mark receipts, make deposits, and enter collections into the DC90 collection system
• Input and review District Agent deposits in the DC90 collection system
• Answer phones using the standard company greeting
• Check and maintain individual and District email accounts throughout the workday
• Greet walk-in customers
• Process NSF checks, enter them into the DC90 collection system, and provide copies to District Manager and Field Audit staff
• Manage incoming and outgoing District mail and print labels as needed
• Track agent postage
• Track District supply inventory and place orders when needed
• Perform daily Remote Deposit check scanning
• Update daily tracking documents, including cash monitoring, activity balancing, outstanding check tracking, and production tracking reports
• Scan and submit life and fire applications to the New Business department
• Scan and submit service request forms to the Solutions Center department
• Maintain a daily log of documents scanned to the Austin office
• Check new policy applications for completeness and accuracy
• Create and submit money move request forms to the Field Audit department
• Scan and submit claim information to the Claims department
• Research and review DC83 system images to provide policy information when appropriate
• Organize and file records according to the company’s record retention policy
• Perform other duties and projects assigned by the Regional Office Administrator, including contacting policyholders, requesting payments, and updating office pay client records

Office Administrator

• Provide strategic leadership for OHA’s statewide program integrity, fraud, waste, and abuse (FWA), and Medicaid compliance operations
• Set priorities, develop policies and performance objectives, and ensure OPI operations support OHA’s mission, strategic goals, and federal and state requirements
• Lead a multidisciplinary team responsible for investigations, financial and compliance audits, data analytics, provider oversight, and Medicaid program integrity activities
• Identify emerging risks and trends and strengthen detection and investigation strategies
• Use data and operational insights to improve program integrity
• Provide policy guidance to OHA leadership
• Build and maintain partnerships across Oregon and at the federal level
• Serve as OHA’s primary liaison with CMS, federal oversight agencies, the Oregon Department of Justice Medicaid Fraud Control Unit, the Secretary of State, state agencies, contractors, providers, and community and industry partners
• Represent OHA in committees, task forces, and technical advisory groups
• Provide consultation, education, and technical assistance on Medicaid compliance and program integrity
• Oversee OPI’s budget, contracts, staffing, strategic planning, and performance management
• Manage a complex portfolio of program integrity activities within OHA’s approximately $21 billion annual operation
• Exercise significant independent decision-making authority
• Report directly to the Chief Financial Officer

Program Integrity Administrator

• Administer customer rebate and fee programs throughout the contract lifecycle
• Own rebate and fee administration from full execution through expiration
• Collaborate with contract authors and sales teams
• Perform complex calculations, obtain approvals, and ensure timely customer payment posting and delivery
• Process rebates and fees with cross-functional groups to ensure accurate, on-time payments
• Build mathematical models and tools to determine payout amounts and track contract performance
• Provide written and verbal updates to customers, Sales, Contract Operations Management, Accounting, Finance, Commercial Legal, and other cross-functional groups
• Manage communication and awareness of contractual obligations with internal and external customers
• Serve as subject matter expert and primary contact for hospitals, hospital systems, and group purchasing organizations in the assigned geography
• Analyze multiple information sources to solve complex problems and make recommendations
• Provide reports and analysis to the department and senior management
• Follow approved processes and procedures and alert management when deviation is needed

Senior Analyst, Rebate Administration

• Receive customer inquiries, process customer orders, and provide price and delivery information
• Analyze market data, sales, and quote history to provide customer quotes
• Negotiate prices with customers within Howmet Fastening Systems pricing guidelines
• Administer and review customer contract details, including pricing, delivery, terms, and conditions
• Develop new accounts and/or reactivate dormant accounts
• Coordinate with the Outside Sales Team on strategic customer accounts
• Work with Howmet factories on pricing and lead times to win customer orders and business
• Develop and maintain strong customer relationships
• Work with Howmet Credit to establish customer credit limits and assist with collections as required
• Follow up on all customer quotes
• Work effectively in a team environment
• Operate in a fast-paced environment and handle pressure and challenges from internal and external customers
• Handle low- to medium-volume customer accounts

Sales Administrator

• Administer customer rebate and fee programs throughout the contract lifecycle
• Perform complex calculations, obtain approvals, and ensure timely posting and delivery of customer payments
• Process rebates and fees while coordinating with cross-functional groups to ensure accurate, on-time payments
• Follow audit guidelines for contract approval and creation
• Build mathematical models and tools to determine payout amounts and track contract performance
• Provide written and verbal updates to customers, Sales, Contract Operations Management, Accounting, Finance, Commercial Legal, and other cross-functional groups
• Manage communication and awareness of contractual obligations with internal and external customers
• Serve as subject matter expert and primary contact for hospitals, hospital systems, and group purchasing organizations in the assigned geography
• Solve complex problems and make recommendations based on multiple information sources
• Provide reports and analysis to the department and senior management
• Follow approved processes and procedures and alert management when deviations are needed

• Coordinate office activities and operations
• Provide clerical and administrative support to management
• Oversee staffing and daily workflow of administrative staff
• Assign responsibilities to ensure efficient administrative operations
• Maintain business relationships with clients, vendors, and Associates
• Assist with payroll information consolidation and respond to payroll inquiries
• Consolidate invoices and transmit them to Accounts Payable
• Create and update databases and records for financial information and other data
• Support Accounts Receivable with billing and respond to inquiries
• Assist with past-due client calls
• Track annual pricing, automatic increases, and contract renewal dates
• Manage petty cash requisition, distribution, and tracking
• Perform and record bank deposits
• Generate and distribute weekly metrics
• Maintain communication boards and document logs
• Assist with proposals for scope-of-work changes and potential new clients
• Facilitate Associate benefit and payroll questions
• Monitor Fleetio and GPS for the vehicle fleet
• Respond to new business inquiries and client requests
• Facilitate client concerns to appropriate operations managers
• Plan and coordinate meetings and appointments
• Track due dates and gather schedules, reports, and forecasts from Division Managers
• Order office and breakroom supplies
• Distribute incoming mail and packages and send outgoing mail
• Maintain the office and breakroom to MasterCorp’s cleanliness standards

• Assist front office teammates with the necessary tools, training and information to effectively perform their jobs
• Provide accurate and timely payroll and HR-related administration and recordkeeping for all center associates
• Maintain Accounts Receivables, Accounts Payable accounts and Cash Handling procedures to company standards
• Provide a world class customer experience to all customers
• Ensure the center’s consistent application of all Caliber Standard Operating Procedures through ongoing training and monitoring

• Serve as the first point of contact for patients and their families
• Obtain and verify required patient and insurance information
• Enter patient and insurance information accurately into the registration system
• Schedule patient appointments, including return office visits, referrals, and diagnostic testing/procedures
• Greet patients professionally in person and over the telephone
• Respond effectively to patients and their families
• Set the tone for an exceptional care, wellness, and healing experience

Medical Business Specialist – Physician Administration

• Support research administration-related activities in the day-to-day operations and objectives of the assigned department
• Act as a contact for department managers, staff, and outside parties related to research administration
• Assist in developing, implementing, and managing programs or projects
• Research, compile, and prepare routine or ad-hoc reports
• Maintain records, files, and logs
• Initiate or maintain contact with internal and external customers, vendors, and committee members
• Coordinate logistical activities for meetings, training, and related activities
• Assist in managing pre- and post-award activities for assigned grants and contracts
• Follow established procedures to ensure research complies with federal, state, and University guidelines
• Review, monitor, and reconcile fiscal transactions, including cash transactions and billing
• Assist with account or award setup and maintenance in the Compass (PeopleSoft) system
• Assist with award setup data review and interpretation or financial management of clinical trials
• Coordinate documentation for invoices, pre- or post-award functions, and meeting organization

Research Administration Specialist

• Provide day-to-day administration and support of assigned applications, including scripting, configuration, integrations and administration.
• Work with leadership to develop technical solutions satisfying departmental business needs.
• Collaborate with departments, System Administrators, and Application Analysts.
• Monitor system health, usage, compliance, administration and maintenance of production, test and development application platforms.
• Configure and manage application usage, data integrity and system software release levels.
• Work with application vendors on configuration, enhancement requests and support escalations.
• Build requested items and tasks using workflows and other process-management tools.
• Develop systems integrations and process automation.
• Create process documentation and provide internal team training.
• Generate reports and KPI analysis as needed.
• Provide 24x7 on-call support as part of a scheduled team rotation.

Administration jobs in United States

Office Administrator

Program Integrity Administrator

Senior Analyst, Rebate Administration

Sales Administrator

Senior Analyst, Rebate Administration

Office Administrator

Office Administrator

Medical Business Specialist – Physician Administration

Research Administration Specialist

Applications Administrator