Administrative Assistant

• Implement projects and processes supporting the Global Digital and Regulatory Policy team
• Provide administrative support to the team within the Worldwide Government Affairs and Policy Department
• Represent the supported team, department, and company professionally in internal and external interactions
• Maintain budget spreadsheets and track procurement and domestic/international travel activity
• Assist with agreements and contracts, purchase orders, and check requisitions in compliance with company policies
• Draft, review, proofread, and maintain memorandums, correspondence, presentations, policy assets, and confidential documents
• Manage electronic files, version control, Microsoft Teams, and SharePoint repositories
• Receive, organize, summarize, filter, and manage portal submissions and policy positions
• Manage Home site postings, updates, news announcements, articles, and vendor instructions
• Coordinate with site vendors and troubleshoot portal- and Home-related issues
• Customize team sites and retrieve archived portal articles in response to inquiries
• Assist with Economic and Social Impact Footprint Reports and their dissemination
• Manage project timelines, schedule meetings, coordinate internal partners and external consultants, and identify process improvements
• Track deadlines and send advance email reminders
• Maintain SharePoint repositories, control access to sensitive reports, and support SharePoint improvements
• Anticipate team needs, compile data and statistics, and manage critical deadlines
• Build effective relationships and trusted partnerships within the department
• Answer phones, direct inquiries, and provide backup coverage for administrative desks
• Work on special projects, including meeting planning and coordination

Senior Administrative Assistant

• Support the Global Digital and Regulatory Policy team within Johnson & Johnson Worldwide Government Affairs and Policy
• Implement projects and processes supporting the Global Digital and Regulatory Policy team
• Represent the supported team, department, and company professionally in internal and external interactions
• Communicate with internal and external partners, including on confidential and critical matters
• Maintain budget spreadsheets tracking procurement and domestic/international travel activity
• Assist with consultant and vendor agreements, contracts, purchase orders, and check requisitions
• Draft, review, proofread, and maintain memorandums, correspondence, presentations, policy assets, position papers, and white papers
• Manage electronic files, version control, Microsoft Teams, and SharePoint repositories
• Manage portal submissions, filters, policy positions, and site organization
• Coordinate external contractor postings and updates on the Home site
• Create, summarize, and publish WWGA&P News announcements and articles
• Respond to portal and Home site inquiries and troubleshoot issues with vendors and internal teams
• Customize team sites and retrieve archived portal articles
• Support development and dissemination of Economic and Social Impact Footprint Reports
• Coordinate projects, timelines, meetings, internal business partners, and external consultants
• Track deadlines, send reminders, manage sensitive report access, and support SharePoint improvements
• Answer phones, direct inquiries, provide backup coverage, and support special projects including meeting planning

• Provide administrative and organizational support to program teams, leadership, and customer stakeholders
• Coordinate calendars, appointments, meetings, and other scheduling requirements
• Prepare, format, review, and maintain correspondence, reports, presentations, and other documentation
• Maintain electronic and physical files, records, databases, and tracking systems
• Coordinate travel arrangements, itineraries, and associated documentation
• Support meetings by coordinating logistics, preparing materials, documenting meeting notes and action items, and tracking follow-up activities
• Perform data entry and maintain accurate program and administrative information
• Coordinate with internal teams and external stakeholders to support day-to-day program operations
• Support multiple administrative priorities in a fast-paced, mission-focused environment

Administrative Support Specialist

TechOp Solutions International is seeking an Administrative Specialist to provide operational, records-management, scheduling, and meeting-management support to federal program teams. 
Duties:

- Support administration and consolidation of annual and ad hoc data calls for federal innovation. 

- Maintain program-office digital artifacts and records throughout the annual cycle. 

- Develop and maintain participant rosters, calendars, contact lists, meeting invitations, agendas, minutes, action items, and correspondence. 

- Schedule meetings and coordinate logistics involving client organizations, cross-functional partners, contractors, and senior leadership. 

- Maintain Microsoft Teams, SharePoint, the client intranet, and approved records repositories in accordance with established naming and filing conventions. 

- Track deadlines, approvals, deliverables, property, onboarding actions, and follow-up items; elevate risks or overdue actions promptly. 

- Performs additional duties as assigned

Administrative Specialist

• Serve as the primary administrative point of contact for multiple experiential law programs
• Manage day-to-day operations of multiple law offices
• Ensure clinics comply with University policies and liaise with relevant University departments
• Field and direct inquiries from external stakeholders
• Support the substantive work of clinics in a paralegal-like role
• Manage daily clinic office operations, facilities, and communications
• Support student and fellow recruitment and event logistics
• Oversee client files and electronic court filings
• Manage data intake in the Legal Server case management system
• Handle supply procurement and credit card reconciliations
• Arrange travel and monitor compliance with University budget policies
• Coordinate across clinical administrative teams to provide coverage
• Attend joint staff meetings and participate in professional development opportunities
• Interact with clinic faculty, fellows, students, University offices, clients, court or agency officials, prospective fellows, and the public

Administrative Assistant jobs in District of Columbia

Senior Administrative Assistant

Senior Administrative Assistant

Administrative Support Specialist

Administrative Specialist

Office Manager