Administrative Assistant

• Ensure smooth operation of the office and troubleshoot workflow problems
• Coordinate department events and provide administrative support for special projects
• Screen phone calls and visitors, route them appropriately, and resolve routine inquiries
• Schedule appointments, meetings, and conferences; maintain calendars
• Take dictation and prepare meeting minutes, memos, correspondence, travel arrangements, and itineraries
• Assist with department budget, business plan, and related planning functions
• Prepare office expense reports, monitor invoices, and produce specialized reports
• Prepare data for presentations and special projects and process time-sensitive material
• Assist with department payroll preparation and processing
• Maintain department records and files, including confidential and sensitive information
• Lead and train clerical or administrative support personnel on projects
• Adapt or develop office procedures as organizational needs change
• Fill in for other administrative support personnel as needed

Admin Assistant II

• Provide daily administrative support to management and internal departments
• Manage calendars, schedule meetings, and coordinate appointments
• Prepare, review, and maintain electronic documents, spreadsheets, reports, and correspondence
• Organize and update project files, administrative records, and company databases
• Respond to routine inquiries and facilitate communication between internal teams and external contacts
• Assist with meeting preparation, including scheduling, preparing agendas, and tracking follow-up activities
• Support environmental project teams with documentation, scheduling, and administrative coordination
• Perform data entry, maintain accurate records, and ensure timely updates to internal systems
• Assist with preparing presentations, compiling information, and completing administrative reports
• Handle confidential company information with professionalism and discretion
• Monitor assigned tasks, maintain organized workflows, and meet established deadlines
• Collaborate with colleagues to support efficient daily operations and complete additional administrative assignments as needed

• Provide direct day-to-day support to the CEO and leadership team
• Manage executive calendars, meetings, client lunches, and scheduling
• Coordinate travel and companywide meetings as needed
• Handle outreach and follow-up on behalf of the CEO
• Prepare, proofread, and coordinate contracts and business documents
• Work with the external accounting firm, vendors, and other business partners
• Track priorities, action items, contracts, and follow-ups
• Assist with proposals, RFPs, client business reviews, research, and special projects
• Help keep executive and company information organized and moving forward
• Report directly to the CEO & Founder and work closely with the People Science leadership team

Executive Administrative Assistant

• Support the Vice President GPO, Manufacturer BD Oncology; Vice President GPO, Manufacturer BD MSPL; and Associate Vice President GPO Strategic Analytics and Technology
• Provide comprehensive administrative support to executives
• Proactively manage and optimize calendars and schedules
• Organize, prepare for, and attend in-person and virtual meetings
• Coordinate meeting logistics, room setup, materials, refreshments, and notetaking
• Synthesize meeting notes into executive summaries using Word or PowerPoint
• Plan and prepare upcoming meetings and deliverables
• Arrange timely, cost-effective travel in accordance with company policies
• Manage expense reports and ensure accurate, timely submission
• Plan and coordinate small events
• Manage office supplies, equipment, and facilities
• Facilitate onboarding and provide training on systems, processes, and applications
• Foster a collaborative and inclusive team environment
• Respond to communications while maintaining confidentiality and discretion
• Filter and prioritize incoming calls, mail, and emails and prepare responses
• Create professional reports and executive summaries using Word, Excel, or PowerPoint
• Lead and facilitate select initiatives across departments
• Coordinate tasks and teams across different departments
• Provide stakeholders with regular updates and status reports

Senior Administrative Assistant

• Provide project management and administrative support to the Head of Portfolio Strategy & Medical Planning and Global Medical Heads for Neurology and Oncology
• Manage multiple, often conflicting priorities in a fast-paced environment
• Fulfill scheduling and coordination, document development, screening, and reporting
• Provide on-site administrative support
• Manage calendars and schedules
• Organize meetings and events
• Manage domestic and global meeting logistics
• Arrange domestic and international travel
• Process expenses efficiently and compliantly
• Maintain contact with relevant Sanofi executives
• Support communications and meetings in person
• Maintain confidentiality and professionalism regarding future initiatives and projects
• Track project status for area executives
• Establish workflow priorities based on tasks and interdepartmental needs
• Provide ad hoc project support to leadership team members
• Interface with P&C, Finance, Facilities, and Digital/IT
• Prepare documentation for vendor, consultant, and supplier payments
• Submit statements of work and track submissions through purchase-order execution
• Respond to accounts-payable and payee inquiries
• Support ongoing operation of the business area and external executive relationships